Use columns to represent the process and rows to separate teams, products or projects. Track tasks as they move through the steps to have a clear idea on what the team is doing.
Set up the full project plan in a timeline and draw dependencies. Make sure the work is finished on time. Dependencies can be assigned to both – tasks and subtasks.
Quickly understand the overall progress and identify overdue tasks. Evaluate the workload of each team member. Reassign work to meet your deadlines.
Divide larger tasks into smaller items. Use sub-process to control execution of small items without losing track of full scope of the project.
Keep all the important information and communication in the task details. Write comments, attach files, set tags and get notified when things change. Review all previous actions in task changelog.
Forget sharing documents through e-mail or any other system. All files attached to tasks are now in one place – review, download and edit together.
Choose which team members can collaborate on tasks and who controls the whole workspace. Different roles allow for easier workspace control.
Track live when working on a task or add in time spent later. Review estimated vs spent time to evaluate progress.
See all tracked time for given time period. Group data by the most useful approach – by month, by person, by customer or by project.
Use rows and columns to accuratelly visualize your work processes on a Kanban board. Add in secondary flow to track subtasks and minimize the learning time of new employees.
Use subtasks to split large work items into smaller achievable tasks. Provide additional descriptions, due dates, files and assign each subtask to a member on your team.
Create the most common work item templates for the team to choose from. You will save time and ensure business process standards are met.
Define the most effective and useful task board structures and easily replicate them for every new project or team.
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