12 Free Kanban Board Templates for Your Team’s Workflow

Kanban is a powerful visual work management method that can be adapted to fit virtually any workflow or process. At Teamhood, we believe the best way to get started is through inspiration. So we’ve created a Kanban board templates gallery just for you!

Browse the templates, choose what fits your needs, and customize them to match your workflow and preferences. Let’s get started.

What is a Kanban board template?

A Kanban board template is a customizable visual framework that helps you organize and track work using the Kanban method. It typically includes columns representing stages of a workflow. Commonly “To Do,” “Doing,” and “Done”-along with task cards that move through these stages as work progresses.

These templates act as blueprints for visualizing processes, enabling teams to adapt them quickly to fit different use cases. You can modify elements such as:

• Columns to reflect your unique process stages
• Swimlanes to group tasks by team, priority, or type
• Task cards with metadata like due dates, assignees, or dependencies

The Bullet Journal method, for instance, uses a Kanban-style layout to visualize personal task progress, illustrating how flexible and widely applicable this structure is.

Is Customization Possible With Kanban Board Templates?

It’s definitely possible. Kanban boards are designed to be flexible and adaptable. You can tailor the columns, swimlanes, task cards, and workflows to fit your specific needs. If something’s not working, you can easily make changes, add what’s missing, or remove what’s not needed. This flexibility makes it easy to refine your board as your process evolves.

Additional materials:

• Basics of Kanban, its principles, and essential tools like project visualization, WIP limits, and feedback loops in the Ultimate Kanban Project Management Guide.
• Kanban board examples to see how different teams can utilize Kanban.
• We also have a separate post dedicated to Kanban card templates.
• An interactive example to help you get a feel of kanban template.

Start Managing your Projects

With a Leading Kanban Software

Get Started

Key elements of the Kanban template

A good Kanban template includes key elements like:

• Kanban board: Displays columns like “To Do,” “In Progress,” and “Done” to track task progress
• Statuses and sub-statuses: for tracking task and sub-task progress
• Kanban cards: Represent tasks with details like description, assignee, and due date.
• WIP limits: Prevents overloading by capping tasks in progress.
• Swimlanes: Categorize tasks by priority or type.
• Custom columns: Adapt the board to your workflow.
• Integrations: Sync with other tools.
• Visual enhancements: Use color coding and icons for better task management.
• Cross-board workflows: allow for separating different project steps like planning and execution.

What are the Common Mistakes to Avoid When Implementing a Kanban board?

One common mistake is forcing a rigid board structure on your team. Instead, start simple, typically with “To Do,” “Doing,” and “Done”, and evolve the setup based on real feedback and team needs. Avoid using overly complex column sets as a way to patch deeper workflow issues; complexity doesn’t solve poor processes. Also, make regular reviews part of your routine to identify and remove elements that aren’t adding value. Continuous simplification and adaptation are key to keeping the board effective.

12 Best Kanban Board Templates For Your Team

Kanban works magic here because it is so easy to map all business techniques and processes visually. Let’s dive into the Kanban templates for your team!

1. Project management Kanban board template

Not sure if you want to commit to an industry-specific board just yet?
Start with one of our general project management Kanban templates. These templates help you plan, organize, and track multiple projects with ease. You can delegate tasks, attach files, define dependencies, and manage timelines.

The default board layout gives you everything you need to get started. As your workflow evolves, you can easily expand and customize the setup to match your growing needs.

Use rows to visualize different projects or categorize tasks by key criteria like team, priority, or workflow stage.

Working remotely?
Choose the Remote Collaboration Kanban template. It keeps everyone aligned by showing real-time task updates, so you always know who’s working on what—no matter where your team is located. Collaboration stays smooth and uninterrupted.

Need something simpler?
Go with the Task Management template for a straightforward Kanban board that helps you track and complete simple tasks efficiently—perfect for quick setups or personal to-dos.

2. Campaign tracking Kanban template

Take advantage of this Kanban board template layout to track marketing campaigns and efforts planned for each week. This board uses rows representing weeks and columns specifying the team’s process steps. Furthermore, if you define each row with a start and due date, this will be described in the Timeline view, allowing you to plan tasks according to deadlines.

Working this way, you will not be overwhelmed by too many tasks at once. You will also have the option to make long-term plans and stick to them.

The Kanban board template for Sales lets you track sales leads as they go through the funnel. Visualizing the sales process on Kanban boards will help you always know what is happening with each client and what you should do next to ensure their contentment.

3. IT team Kanban board template

Use the following Kanban board template to efficiently structure the most complex roadmaps and make delivery more timely and controlled. You can create separate boards for planning, execution, and issue tracking while assessing each employee’s overall workload and not burdening them with more tasks than they can handle. Read more about Kanban for software development.

Depending on your process, you can choose to monitor planning and execution in one Kanban board layout or create a system of boards. When using a system, you can separate planning and execution, have more clarity in both processes and only include team members that need to be part of each step.

The template above shows a Kanban board for issue tracking. The rows represent issue urgency, and the columns track progress. Visualizing support tickets in this way allows for easier prioritization and understanding of the current situation.

4. Account management Kanban template

This next template covers account or client management. You can utilize the Kanban board to easily visualize the progress of clients’ orders (as you see above) or track the next vital actions related to each account.

This simple categorization allows you to see what is coming up next. You can also quickly identify delays and interferences that may need to be dealt with. Assign budgets to renewals, track contractions and you will get overall budget visualization within your Kanban board for an additional layer of information.

5. Engineering Kanban board template

Next in the Kanban template gallery is the option for engineering teams and companies. Teamhood’s flexible Kanban board system allows us to visualize this complicated process with the help of several connected boards. It is up to you to choose if each board will represent a different process step or if you will separate planning and execution.

If you choose to separate different process steps, this could mean that design and manufacturing will be tracked on other boards. Once a design is ready, the item will be moved or copied to the manufacturing board and then continued there.

With this approach, you customize the process steps for each department, making the boards more visual and easier to use.

If you choose to separate planning and execution, you will have greater control over your plans and when they are realized. Use the planning board to create long-term plans and specify urgent needs the team has to respond to. Then, move tasks between the boards when they are ready for the next phase. The best part is that you can still do Kanban prioritization and execution on the same board.

Lastly, with Teamhood, you can apply both methods and have separate boards for planning and execution. The best solution will depend on your team size, process, and preferences.

6. OKR Kanban template

This Kanban template allows you to easily set and track the Objective Key Results. As you can see above, the rows represent different objectives, and the columns represent the progress of key results (visualized as items).

Utilizing the item cards in this way allows us to add important information and create subtasks that the team will execute. Using Teamhood’s synced copy feature, you can copy these items and sub-items into the team’s Kanban board for easy execution.

Get started on your OKR Kanban board immediately – all you need to do is create a new board and enter your objectives and key results.

7. Accounting Kanban board template

In this next Kanban template geared towards accounting teams, you see rows utilized to differentiate the tasks. This allows for easy separation and classification of tasks on the board.

Moreover, item cards relating to specific clients or suppliers are marked with corresponding tags, which allows one to filter the board and quickly check up on the work relating to a particular account. For teams that use time tracking, this also means automated billable hour tracking within the system.

8. Manufacturing Kanban template

In this following Kanban template, you will see the tracking of the manufacturing processes. Once again, rows categorize items into standard production and tailor-made orders. While columns help track the actual progress that has been made.

Another thing you will notice in the example above is the separation of the manufacturing and packaging processes. The manufacturing process group has separate sub-task tracking columns that help gauge the progress on each part of the order, while the packaging column only tracks the parent item. In Teamhood, you can customize each column group to have additional sub-task columns, making it easy to adapt the tool to your processes.

As with other templates, you can choose from two solutions here —one for smaller manufacturing teams and one for larger ones. Smaller teams will enjoy having a process where everything is in one place. At the same time, larger teams can avoid the mess and take advantage of a Kanban template with several connected Kanban boards.

9. Kanban card template

A Kanban card template helps you organize tasks visually. This template often includes key details like a title, a unique ID, a task description, and the person responsible for completing it.

You’ll also see a due date, priority level, and the task’s current status. This can be something like “to do,” “in progress,” or “done.” You can add tags or labels to categorize tasks and make space for notes, comments, or attachments. This makes it easier to get a clear picture of your workflow and keep everything on track.

10. Excel Kanban template

This Excel Kanban board template is a straightforward way to track your tasks visually. It’s already set up with sample tasks in four main columns: To Do, In Progress, Review, and Done – so you can quickly check in on your project’s progress. Each task includes essential details like priority, deadline, and who’s in charge. With color-coded categories and filters, updating task statuses is simple. This keeps your workflow running smoothly. It’s a great way to manage projects without needing fancy software.

If you’re using Teamhood, you can import and export project data using Excel, making it even easier to integrate your workflow. For more details, see the Teamhood Import/Export Guide.

11. Google Sheets Kanban template

This Google Sheets Kanban template helps you track tasks and manage projects more efficiently. It starts with the basics: Task Tracking, Project Name, Iteration, Project Manager, and Work Duration. This keeps everything clear on what needs to be done and when.

The main board is split into three columns:

Planned lists upcoming tasks, their priority, and who’s assigned to them. Work in Progress tracks what’s being worked on now, with updates on how it’s going. Done shows what’s been finished and what’s been delivered.

Tasks are categorized so you can easily update their status and keep everything on track in real-time. It’s great for teams looking for a simple, collaborative way to work together.

12. Agile Management Kanban Board Template

This Agile Kanban Board template is perfect for teams that want to keep their work on track.

It breaks down tasks into stages like “New, Priority, In Progress, Review, and Completed”. The rows let you group similar tasks together, like “Issues, Product Tasks, and Regular Tasks”, such as integrating the accounting system or setting up a new checkout flow. This setup helps you make steady progress, prioritize tasks clearly, and adjust to changes quickly. It’s a great fit for Agile teams that value efficiency and flexibility.

Mastering Your Kanban Boards: Expert Tips

A well-designed Kanban board template is just the starting point. To get the most out of visual project management, you need to stay on top of your workflow. Here are five pro tips to help you do just that:

1. Keep your work in progress under control: Setting WIP limits is just the first step. Regularly check your board for signs of overload or bottlenecks. Adjust the limits and encourage your team to wrap up existing work before starting new tasks.
2. Look for workflow bottlenecks: If tasks keep piling up in certain stages, something’s off. Check if your WIP limits are out of whack or if you need to rethink how tasks are handled.
3. Keep an eye on how long tasks take: If items are stuck in one column for too long, it’s a sign of a bigger problem. Use metrics like “Time in Status” to spot stalled work and tackle it before it causes more issues.
4. Clear blockers quickly: Blocked tasks bring progress to a halt. Whether you’re waiting for feedback or missing info, make it a team habit to surface and resolve these roadblocks fast.
5. Make your tasks manageable: Oversized tasks can slow down your board. Break big tasks into smaller chunks, especially if they’d take more than 12 days to complete.

🔍 Need more help? Grab our Kanban Board Management Cheat Sheet or explore our Kanban Resources Hub for expert insights.

Other Kanban resources and examples

Haven’t found a suitable Kanban template? Here are some more Teamhood Kanban board examples for you to review and a short video on how to get started on your own Kanban process.

Moreover, here is a handy one-pager with the best advice on how to define your Kanban board for optimal flow of value.

Start Managing Your Projects

With a Leading Kanban Software

Get Started