20 Best Kanban Apps for 2023

Kanban is a great approach for those looking to visualize their processes and bring clarity to the day-to-day work of the team. When it comes to picking the tool to implement this practice, many get confused with the numerous options and their differences.

To help you out on the quest to find the best Kanban app, we have gathered the most popular solutions on the market and compared them side by side. Allowing you to weigh the different features and see which one is right for your team.

Comparison Table – Best Kanban Apps

To kick off this comparison, here is a table displaying all of the selected tools and what they can offer their users.

Note. Since there are different types of apps we can refer to, the table also includes a section highlighting what type of apps each of the tools offers – web, desktop, and mobile.

Now that you got an overview of all the tools in this comparison, let’s look at all of them in more depth. The description of each solution will focus on its features, best team fit, as well as pros and cons of using it. Use the table of contents to navigate between the options or continue reading for the full overview.

1. Trello

Capterra score: 4.5/5 ⭐⭐⭐⭐

Trello is one of the best-known Kanban apps on the market. In its core, the tool is very simple and thus easy to use for even those just starting out with Kanban. Here, you can add Kanban statuses and track the project tasks across them. Trello is available as a web, desktop, and mobile app.

However, being simple comes with a few shortcomings. The biggest two are – the limitations in scaling your processes and limitations in Kanban-specific features. Both of which will hold back larger teams in the long term.

Pros:

• Highly visual
• Easy to get started

Cons: 

• Limited Kanban features (no swimlanes, limited levels of subtasks)
• Hard to scale for larger processes

Website: https://trello.com/home

Price: Offers a free version, business plans start at $5 per user/month.

Compare Trello vs Teamhood vs Monday.

2. Teamhood

Capterra score: 4.9/5 ⭐⭐⭐⭐

Teamhood is an advanced Kanban app that merges Kanban and traditional project management features. Here, you will find all the advanced Kanban techniques – Swimlanes, WIP limits, secondary process tracking, and metrics. At the same time, you will be able to use Gantt view to plan out the projects, Workload to ensure efficiency, and Timeline to see that one or multiple projects are aligned.

Teamhood is accessible as a web app at the moment.

Pros:

• Extensive Kanban features for full implementation
• Additional project management functionality to manage the whole process

Cons:

• Only web app available at the moment

Website: https://teamhood.com/

Price: Free plan is available for unlimited users, business plans start at €9 per user/month.

3. Monday.com

Capterra score: 4.6/5 ⭐⭐⭐⭐

Monday.com is a Kanban app for creative teams. Use it to plan and track campaigns, manage social media posts, and plan other marketing efforts. In terms of Kanban, Monday.com offers a simple implementation that visualizes the task progress.

Monday is available on the web, desktop, and mobile apps.

Pros:

• Built for creative teams
• Multiple app availability

Cons:

• Kanban implementation is quite shallow

Website: https://monday.com

Price: Free for up to 2 people, then €8 per user/month.

4. Jira

Capterra score: 4.4/5 ⭐⭐⭐⭐

Jira is a Kanban app mostly used in the software development sector. As such, it is filled with features that aid collaboration and communication between engineers when sharing code, or other updates. Kanban is one of the views available to Jira users and as such may not be able to offer every Kanban feature one would expect for a full application.

Pros:

• Offers quite a few integrations
• Has the web, desktop, and mobile apps

Cons:

• Kanban features are limited
• May be difficult to use for non-engineering teams

Website: https://www.atlassian.com/software/jira

Price: Free for up to 10 users, then $7.75 per user/month.

Compare Trello vs Jira.

5. Asana

Capterra score: 4.5/5 ⭐⭐⭐⭐

Asana is a team collaboration platform. This Kanban board app allows you to visualize work in Kanban, timeline, and list views, add information to the task cards, and review progress.

Pros:

• Visual and easy to use

Cons:

• Lack of planning features such as the Gantt chart

Website: https://asana.com/

Price: Free version available, business plans start at €10,99 per user/month.

6. MeisterTask

Capterra score: 4.7/5 ⭐⭐⭐⭐

MeisterTask is a personal Kanban app that allows you to visualize items in an Agile way. It is part of the larger Meister suite and as such an option for those already invested in the ecosystem. The Kanban features available are rather simple and will serve for visualizing uncomplicated processes.

Pros:

• Simple to use
• Customization of board coloring

Cons:

• Lacks Kanban-specific features

Website: https://www.meistertask.com

Price: Free for up to 3 projects, then €10,99 per month.

7. Wrike

Capterra score: 4.5/5 ⭐⭐⭐⭐

Wrike is a Kanban app for service agencies. It allows you to manage deadlines, communicate with in-house and outside team members, and manage their workloads to achieve the best results. The Kanban application is pretty simple offering a column-only design.

Pros:

• Multiple project management features

Cons:

• Simple Kanban implementation

Website: https://www.wrike.com/vx/

Price: free version available, business plans start at $9.80 per user/month.

8. ClickUp

Capterra score: 4.7/5 ⭐⭐⭐⭐

ClickUp is a productivity platform with a Kanban view. Use it to track tasks, calendars, docs, and timelines. This solution offers quite a few integrations allowing users to start and continue using this app no matter their other tooling.

Kanban is just one of the views in ClickUp and it really shows when looking at the lack of Kanban-specific features. Here, you will be able to track items in a simple Kanban board and measure lead and cycle time, but that is about it.

Pros:

• Good integration suite

Cons:

• Basic Kanban implementation

Website: https://clickup.com

Price: Free version available, business plans start at $5 per user/month.

9. KanbanFlow

Capterra score: 4.5/5 ⭐⭐⭐⭐

KanbanFlow is a lean project management tool with time tracking. This app provides you with all the Kanban-specific features for a full implementation of the practice. However, if you need additional project management functionality, you may find this tooling lacking.

Pros:

• Full set of Kanban features

Cons:

• Few additional project management tools

Website: https://kanbanflow.com

Price: Free version available, business plans start at $5 per user/month.

10. ZenHub

Capterra score: 4.4/5 ⭐⭐⭐⭐

ZenHub is a Kanban tool integrated with GitHub, specifically designed for software development projects. Here you will be able to review projects and gather insights. As for Kanban, you will be able to visualize tasks on a Kanban board and track Lead and Cycle time to evaluate progress.

Pros:

• Specialized in software development

Cons:

• The Kanban board is missing WIP limits and swimlanes

Website: https://www.zenhub.com

Price: Free trial available, business plans start at $8,33 per user/month.

11. Notion

Capterra score: 4.7/5 ⭐⭐⭐⭐

Notion is a note-based Kanban app that allows you to manage information in a way that is most convenient for you and the team. Here, you will be able to create Kanban board, share and collaborate on documents, and ensure the work stays on track.

Use integrations to connect other tools and share your information within and outside of your team.

Pros:

• Fully customizable information structure

Cons:

• More advanced Kanban features are missing from this app.

Website: https://www.notion.so

Price: Free version available, business plans start at $8 per user/month.

12. Planview

Capterra score: 4.5/5 ⭐⭐⭐⭐

Planview is an enterprise Kanban app for teams that want to implement the method in a company-wide setting. Here you will find all the Kanban-specific features such as Swimlanes, WIP limits, and lead and cycle time reports, allowing you to fully implement the practice in your company.

Pros:

• Offers all Kanban features for the team

Cons:

• Lacks tools for other project management approaches (Gantt charts)

Website: https://www.planview.com/

Price: Free trial available, business plans start at $20 per user/month.

13. Kanbanize

Capterra score: 4.8/5 ⭐⭐⭐⭐

Kanbanize is a Kanban board app for large and enterprise teams. Here you can decide to keep more than one Kanban board in your view. Allowing you to visualize more of the process in one window, however, if you are using a smaller screen like a tablet or a phone, this may not be a desirable setup.

In this Kanban app, you will also find project management tools like timelines, goal tracking, and reporting.

Pros:

• Kanban-rich feature set

Cons:

• Usability on smaller screens may be an issue with complex processes

Website: https://kanbanize.com

Price: Business plans start at $10 per user/month.

14. Airtable

Capterra score: 4.7/5 ⭐⭐⭐⭐

Airtable combines the functionalities of spreadsheets and Kanban boards in a flexible manner. Here, you will keep all data in a spreadsheet type of database and then can visualize that information in various views, like Kanban, gallery, and calendar. Airtable also allows you to create and collect responses from forms, feeding the data right back into the solution.

Pros:

• Data analysis driven
• Form creation and answer collection

Cons:

• The Kanban application is limited to a simple visualization

Website: https://www.airtable.com

Price: Free for up to 5 people, business plans start at $10 per user/month.

15. Smartsheet

Capterra score: 4.5/5 ⭐⭐⭐⭐

Smartsheet is a portfolio management Kanban app. Here, you will be able to visualize work data in the grid, Kanban, Gantt, and calendar views. Allowing you to switch between them as you see fit. With this solution, you can also easily collaborate and review content through an automated process within the tool.

Pros:

• Good collaboration features
• Content review process

Cons:

• Kanban application limited to a simple board

Website: https://www.smartsheet.com

Price: Free version for up to 2 editors, business plans start at $7 per user/month.

Compare Asana vs Smartsheet vs Teamhood.

16. Pipefy

Capterra score: 4.6/5 ⭐⭐⭐⭐

Pipefy is a Kanban board app for HR teams. With this solution, you can streamline the HR process, keep all the documentation in one place, and automate the onboarding experience. The Kanban view here facilitates as a tracker of what each employee has been accustomed to and what else they may need to get familiar with.

Pros:

• Automates onboarding process
• Visualizes progress

Cons:

• Specific to HR teams

Website: https://www.pipefy.com

Price: Free version available, business plans start at $19 per user/month.

17. Taiga

Capterra score: 4.3/5 ⭐⭐⭐⭐

Taiga is an open-source Kanban app with agile project management features. Contrary to other solutions on this list, Taiga also offers an out-of-the-box Scrum implementation, so if this is something of interest to you it may be worth considering. It is also important to mention, that contrary to other apps, you will find less project management features here.

Pros:

• Scrum and Kanban implementation

Cons:

• Lacks more traditional project management features

Website: https://taiga.io

Price: Free version available, business plan costs $70 per month.

18. Blossom

Capterra score: No reviews yet

Blossom is a Kanban app specifically designed for software development teams. Visualize your process and tasks on a Kanban board, limit the WIP, and gather all knowledge in one place. Blossom also offers a GitHub integration for easier work management.

Pros:

• Kanban app built for software development

Cons:

• Limited features available for full project management

Website: https://blossom.co

Price: Quote based.

19. KanBo

Capterra score: No reviews yet

KanBo is a Kanban board app with a focus on collaboration and knowledge sharing. Use it to communicate with your colleagues, update your team on the task status, and categorize your work items for easier navigation. In this solution, you will also find a Gantt chart, a Timeline view, and budget tracking.

Pros:

• Additional project management features

Cons:

• Kanban features seem limited

Website: https://kanboapp.com

Price: Business plans start at €230 per user/year.

20. SwiftKanban

Capterra score: 4.4/5 ⭐⭐⭐⭐

SwiftKanban is a comprehensive Kanban app with advanced analytics and reporting capabilities. Here you will be able to separate the Kanban board into secondary columns and swimlanes, as well as set WIP limits and review Kanban metrics.

Pros:

• Scrum performance metrics
• Full set of Kanban features

Cons:

• Agile-focused tool, little application of other approaches

Website: https://www.nimblework.com/products/swiftkanban/

Price: Free trial available.

Best Kanban Board Apps Summary

As you can see, there are various options for Kanban board apps on the market. Something for everyone from HR to software development. When picking the solution for you, think about what it is you definitely need as well as things that would be nice to have. And try to pick an app that can adapt to your preferences rather than making you work in one way or another.

if you wish to try out a free Kanban web app, check out Teamhood. The free plan now comes with unlimited seats, allowing you to invite and collaborate with the whole team.

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Dovile Miseviciute

Passionate content marketer looking to bring better solutions to the project management space.

2020 - Present Marketing specialist at Teamhood.
2014 - 2020 Marketing manager for Eylean.