Kanban

24 Best Kanban Board Tools of 2024

kanban board tools

Kanban boards are a powerful tool that allows us to visualize progress and improve the process. But how do you sift through the myriad options to find the match for your needs? We’ve gathered our top insights on Kanban board tools and compared the best 24 side by side to help you find the right one.

Check out the comparison table below for a quick overview of each tool, or continue reading to learn more about each Kanban board. You should check our additional list if you are looking for the best free Kanban software.

All of the compared Kanban board tools are in the productivity category, in this post we focus only on the best Kanban board and which Kanban features are available.

TeamhoodAsanaTrelloMondayBusinessmapMS ProjectWrikeJiraEylean BoardKanban ToolLeankitSmartsheetMS PlannerRedmineMiroYoutrackAyoaScrumwiseSwift KanbanKanbanflowTaskworldTaigaBitrix24Hive
Brandteamhoodasanatrellomonday 1kanbanizeMS Project Logo 1Wrike Logo 140x140 1jiraeyleankanban toolleankit-logosmartsheetms plannerredminemiroyoutrackayoascrumwiseswiftkanbankanban flowtaskworldtaigabitrixhive
Capterra Rating4.9⭐⭐⭐⭐⭐4.5⭐⭐⭐⭐4.5⭐⭐⭐⭐4.6⭐⭐⭐⭐4.8⭐⭐⭐⭐4.4⭐⭐⭐⭐4.3⭐⭐⭐⭐4.4⭐⭐⭐⭐4.8⭐⭐⭐⭐4.8⭐⭐⭐⭐N/A4.5⭐⭐⭐⭐4⭐⭐⭐⭐4.1⭐⭐⭐⭐4.7⭐⭐⭐⭐4.4⭐⭐⭐⭐4.5⭐⭐⭐⭐4.2⭐⭐⭐⭐4.4⭐⭐⭐⭐4.5⭐⭐⭐⭐4.5⭐⭐⭐⭐4.4⭐⭐⭐⭐4.1⭐⭐⭐⭐4.5⭐⭐⭐⭐
Free PlanYes, unlimited users
Try for free
YesYes, unlimited usersYesNoNoYesYesNoYesNoNoNoYesYesYesNoNoYesYesYesYesNoYes
Business PricingPaid from $9.50Paid from $13.49Paid from $17.50Paid from $19Paid from $10Paid from $50Paid from $24.80Paid from $14Paid from $10Paid from $9N/APaid from $7Paid from $20Paid from $25Paid from $16Paid from $4.40Paid from $6Paid from $9Paid from $7Paid from $5Paid from $22Paid from $5Paid from $46Paid from $12
WIP limits
Swimlanes
Classes of service
Sub-statuses
Lead & Cycle time
Dependencies
Sub-tasks ✅ Infinite1 level1 level1 level1 level
Product qualitiesIntuitive
Flexible
Fast support
Feels fast
Simple
Project-first
Well known
Simple
Intuitive
Well known
Flexible
Automation
Flexible
Kanban metrics
Waterfall-first
Many features
Flexible
Fast support
Project-first
Well known
Many features
Integrations
Desktop-first
Fast
Intuitive
Flexible
Simple
Enterprise focusedEnterprise
Flexible
Integrations
Simple
Native Office365 tool
FlexibleCollaborative
Free structure
IT focusedSimpleVisualKanban-firstKanban-first
Visual
Simple
Easy start
SimpleEnterpriseMulti-platform App
Flexibility in filtering
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Best Kanban Board Tools Summary

What makes a good Kanban board, and how should you choose one? 

A good Kanban board should adapt to the needs and processes of your team with a flexible structure. It should also provide a wealth of metrics, such as cycle time, throughput, lead time, and work-in-progress

Let’s break it down.  

  • Cycle Time: The time a task takes to move from start to finish. 
  • Throughput: The number of tasks completed within a specific timeframe. 
  • Lead Time: The duration from task addition to completion. 
  • Work-in-Progress (WIP): The number of tasks currently in progress. 

For example, if a team’s cycle time is too long, it may indicate a bottleneck in the workflow that needs to be addressed. 

When picking a Kanban board tool, factor in flexibility and customization. Prioritize simplicity, meet organizational needs, be wary of popular tools, focus on the process, and keep an eye out for features that support organic collaboration.  

We recommend starting with a simple Kanban board setup and then building up your process within the chosen tool as needed.   

For this, Teamhood is a fantastic choice. It focuses explicitly on Kanban needs and allows plenty of modifications to be made on the Kanban board you use. Along with ClickUp and Asana, Teamhood is amongst the tools that will easily handle teams up to 200 people and even more.  

Finally, remember that success in Kanban is more about the process than the tool. 

How we evaluate Kanban Boards

Teamhood’s editorial team writes all of our review posts. We spend a significant amount of hours researching and evaluating each tool, measuring it against the specific criteria we’ve established for its category. Importantly, our articles are never influenced by payment from any app or links to any site. We highly value our readers’ trust in us for providing genuine evaluations of tools and opinions we find on platforms such as Capterra, G2, or other industry-authority websites.

Best Kanban Board Tools in 2024

1. Teamhood

project management software kanban
Teamhood Kanban board

Capterra score: 4.9/5 ⭐⭐⭐⭐⭐

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Why do industry professionals choose Teamhood?

  1. Easy to start and use
  2. Supports Swimlanes and even sub-swimlanes
  3. WIP Limits
  4. Classes of service
  5. Statuses and substatuses
  6. Commitment points
  7. Actionable metrics
  8. Powerful but easy dependencies management
  9. Supports Agile, Waterfall, Hybrid, and Kanban project management
  10. Workload management
  11. Resource planning

Teamhood is a truly powerful Kanban board tool that will help optimize processes no matter the industry or size of the company. While Teamhood users do not necessarily have to use the framework, the tool is built with the best Kanban board in mind. Prioritize tasks, track metrics, generate insightful reports, and enjoy a fully customizable task board – your team’s efficiency is in your hands.

Teamhood Kanban boards are built to visualize complexity. It delivers a design that fits more actionable information on one display than any other tool in the market.

Unlike Monday, Asana, or Microsoft Project, Teamhood delivers a unique design that condenses more actionable information onto a single display. With that, you gain the strategic advantage to navigate complex projects seamlessly.

teamhood hero kanban

Teamhood Kanban boards can be built with custom columns, column groups, rows, and secondary workflows, allowing you to track the progress of subtasks. Secondary workflows can be added to as many progress columns as needed, giving you complete control over the look of the Kanban board. This structure in Teamhood is called the Advanced Kanban Board.

This makes it easy to create a clear overview of everything happening in the project. 

Additional project management features like task dependencies, timeline, and time tracking are available to make planning and tracking work easier. 

The best part is – it all integrates into the Kanban board tool seamlessly. This means you can have the best of both worlds – a flexible way of working and planning tasks and a modern Gantt chart to plan out project goals and duration. 

gantt chart maker
Teamhood Timeline

Easily accommodating growth, Teamhood stands out as a scalable solution for your growing business. As a user, you can divide tasks among different teams using multiple boards, allowing for independent process management. Meanwhile, at the managerial level, you gain a comprehensive view through project reports and the ability to monitor multiple projects seamlessly in a portfolio view. Leverage diverse filters to dissect reports and tracked time data, providing valuable insights into lead and cycle times, as well as team velocity.

Teamhood stands out as the premier choice among Kanban tool practitioners, offering a fully functional Kanban board with cutting-edge collaboration features. See what industry professionals have to say about Teamhood.

teamhood reviews

Pros: Fully featured Kanban board, extensively customizable task board, modern collaboration features, task dependencies, and secondary process tracking.

Cons: Lack of native integrations, but they can be integrated via the Zapier automation platform.

Website: https://teamhood.com

Price: Free for unlimited users. Register a free account.

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multiselect-kanban

2. Asana

best kanban board
Asana Kanban board

Capterra score: 4.5/5 ⭐⭐⭐⭐

Asana is a visual task management tool, that helps teams collaborate on projects. To better visualize project tasks, Asana offers an option to create a basic Kanban board and track task movements there. Teams can create the Asana task board using columns, however, no additional Kanban features are available. Teams will not be able to add in WIP limits or track lead and cycle time.

Asana is a nice option for those looking to add a basic Kanban board to their task management efforts. However, it is not a full-on Kanban solution that can serve complex projects or several teams in the company. What you see is what you get here and if a simple visualization is what you are after, go ahead and choose Asana as your Kanban board tool.

Pros: Visual and easy to understand.

Cons: Columns only Kanban board with no other Kanban features.

Website: https://asana.com/

Price: $13.49 user/month for Premium.

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Kanban feature

3. Trello 

trello board

Capterra score: 4.5/5 ⭐⭐⭐⭐

Trello is a well-known task management solution that uses a basic Kanban board to visualize work items. Here, teams can track simple processes and visualize tasks according to the phase they are in. Trello Kanban board is created using 1 item-wide column where all the tasks are visualized one under another. While you can add details like descriptions, due dates, and checklists for each task, it’s important to know that Trello doesn’t offer advanced Kanban features like lead time or velocity tracking.

Trello might be the right fit for you if you’re after straightforward task management with a visual twist.

Trello is created for those who need a simple Kanban board for personal task tracking or visualizing a straightforward process with a small team. The project management and Kanban features are limited, so it will not work for medium to large businesses looking to track and optimize their processes. While some teams opt for installing plugins to substitute the missing features, this does not make Trello the best solution for an organization. However, it is an excellent choice if you want something for personal use.

Pros: Easy to use and lightweight, great for Personal Kanban.

Cons: Lacks project management features, would not be useful for larger teams.

Website: https://trello.com/

Price: $17.5 user/month for the enterprise package.

4. Monday.com

kanban board tools
Monday.com Kanban board

Capterra score: 4.6/5 ⭐⭐⭐⭐

If you are looking for a Kanban tool for work automation, look at Monday.com. This table-based work management and automation tool displays all of the work items in a list-based view, where you can add several rows to define priority, status, and other aspects. For those looking to visualize this list in a Kanban board, Monday.com offers a simple Kanban task board that can be modified with different columns. You can visualize by status, priority, or assignment, but to get the real Kanban to feel, visualizing by status is the way to go.

Monday.com is a work automation solution that provides a Kanban board view as an additional feature, thus, you should not expect anything more.

There are no WIP limits, reports, or swimlanes.

What you get is simply the ability to visualize tasks on a board. Monday.com also has a ton of integrations with different project management, customer service, and emailing tools, including HubSpot. So if you do not need the bells and whistles, but simply a spice of Kanban, this one is for you.

Pros: Visual solution, offers work automation.

Cons: Basic Kanban view, no Kanban features.

Website: https://monday.com/

Price: $19 user/month for Pro plan.

5. Businessmap

best kanban boards
Businessmap Kanban board

Capterra score: 4.8/5 ⭐⭐⭐⭐

If you are looking for the best Kanban board tool that can serve enterprise needs, Businessmap is a great option. The split boards it offers will let you track several levels of information simultaneously – look at the enterprise-level data alongside the tasks the team is working on.

You can build work item links between different boards, create business rules and limit WIP to create a process that works for a large enterprise. Everything can be visualized in one place, thus eliminating the need for relaying information to management and saving time on meetings.

Being great at visualizing company-wide processes, Businessmap can be a little more inconvenient for daily use.

Seeing the complete overview of the project, it may be more difficult to identify the most critical tasks and start working on them immediately. So choose this tool when you need more of a company plan overview and not a convenient solution for teams to use daily.

Pros: Supports company-wide Kanban application and various Kanban features.

Cons: Inconvenient for daily use on the team level

Website: https://businessmap.io

Price: $10 user/month per user.

6. Microsoft Project 

kanban board tools
MS Project Kanban board

Capterra score: 4.4/5 ⭐⭐⭐⭐

Microsoft Project is one of the longest-standing project management solutions on the market. Created for traditional project management approach and Gantt charts, Project keeps evolving and now offers its teams the ability to create a basic Kanban board view as well. This Kanban board tool is an excellent way for teams to use the tool to try out the framework or simply visualize their tasks on board.

The project offers no additional Kanban features, and the task board can only be modified by adding extra columns. Thus, there is little chance that this solution can be used as a dedicated Kanban tool. However, if your team is curious and already using Microsoft Project, this is a great way of trying out the framework without any additional investments. Then, you can find better-suited Kanban tools as you decide to move forward with the application.

Pros: Available for Microsoft Project users, basic Kanban board.

Cons: Not a long-term Kanban solution, lacks many features and flexibility.

Website: https://www.microsoft.com/

Price: $50 user/month for the premium plan.

7. Wrike 

wrike kanban board software
Wrike Kanban board

Capterra score: 4.3/5 ⭐⭐⭐⭐

Wrike is another enterprise-focused project management tool that supports Kanban. Thus, this will be your solution if you want a company project management solution with some lean features. Wrike has various features to support departments from HR to web design, and if you wish, you can also visualize tasks at hand on a simple Kanban board. You can modify this view with different columns and add in WIP to limit the work in progress.

Other than that, no more Kanban features are available to Wrike users, making this a choice for those needing to visualize tasks to better understand the process. If you are looking for a more thorough Kanban application, other options from the list may be preferable. However, look at Wrike if you are after an enterprise-level project management solution with Kanban visualization.

Pros: Enterprise project management solution with various features.

Cons: Limited Kanban board view, no additional Kanban features to track velocity.

Website: https://www.wrike.com/

Price: $24.80 user/month for a business plan.

8. Jira 

Jira board

Capterra score: 4.4/5 ⭐⭐⭐⭐

Jira is a powerful task management system for IT organizations. It offers a variety of features, making it easier for development teams to manage and track work. Most of the features are geared towards the IT process and allow users to plan, execute, and release code as well as register and solve any issues. Kanban boards in Jira are utilized to track the work that is being done. They are configured from columns and WIP limits to give a quick overview and control the workflow. The teams can also measure velocity with the help of cycle time and use additional project management features like reporting and collaboration.

Jira, while a robust Kanban tool tailored for IT organizations, can present challenges for users in diverse fields due to its complexity. Users have reported difficulties in customization, a lack of agility, and performance issues. Exploring alternatives on this list might be more suitable if you seek a tool that seamlessly fits your entire organization. However, if your primary focus is on empowering your IT team, Jira remains a consideration despite its acknowledged downturns.

Pros: Powerful solution for IT companies, main Kanban features available.

Cons: Overly complicated for teams outside the IT sector, more difficult to scale in non-IT companies.

Website: https://www.atlassian.com/software/jira

Price: $14 user/month for the Premium plan.

9. Eylean Board

eylean board

Capterra score: 4.8/5 ⭐⭐⭐⭐

Eylean Board is a powerful on-premise Kanban solution great for those who need complete control of their data. The Kanban board being this tool’s main focus, teams get great customization options for their task board. Making it easy to use for companies from various industries and backgrounds. The Kanban board is modifiable with columns, column groups, and rows, and users can choose to add WIP limits and priority swimlanes to get complete control of the process.

To track the progress, Eylean Board offers 18 different reports, amongst which you will find a Lead & Cycle time report and a Burndown chart. Additional collaboration features like time tracking and extensive task details are available, and software development teams can enjoy a real-time integration with TFS.

Eylean Board is an on-premise Windows-only software that provides some limitations on who can use it. Making it a great choice as the best Kanban tool for companies where data security is a top priority.

Pros: Flexible Kanban structure, 18 professional reports, and TFS integration.

Cons: On-premise Windows-only solution.

Website: https://eylean.com/

Price: $10 user/month.

10. Kanban tool 

best online kanban board free
Kanban tool board

Capterra score: 4.8/5 ⭐⭐⭐⭐

KanbanTool is a basic Kanban task management tool. It aims to allow teams to visualize their Kanban process on an online board. As such, this board has few additional project management features, but it provides all the basic Kanban features for the teams. KanbanTool allows the teams to build the task board with the help of columns, column groups, and rows. Thus, they can translate their Kanban board from a physical to a digital one.

The team can leverage essential task management features such as task assignment, additional information, and progress tracking through tools like the Burndown chart and other reports. However, certain limitations in Kanban Tool should be considered. While it excels in providing visibility to processes, its dated layout has been noted as a drawback. The tool lacks some advanced features found in other project management tools.

If your focus is on visualizing your process without the need to manage complex projects, the Kanban Tool remains a viable choice.

Pros: Simple and easy-to-use tool for basic task visualization, offers Agile metrics to evaluate progress.

Cons: Will not fit to track mid to large projects, lacks modern project management features.

Website: https://kanbantool.com/

Price: €9 user/month for the Enterprise plan.

11. Planview Leankit 

best kanban app
Leankit Kanban board

Leankit by Planview is another Kanban solution geared towards lean software development teams. As such, it offers a variety of Kanban features to be used by the teams and offers the best ways of arranging the software development process. Leankit Kanban boards are created out of columns, column groups, and rows, making it easy to visualize various processes. To limit the work in progress teams can add in WIP limits, while tasks can be estimated in story points or hours. Teams can keep track of productivity with the help of team velocity metrics.

Leankit aims to bring together a portfolio and work management into one tool. Thus, the setup and usage of the Kanban board are a little confusing. Contrary to other solutions on this list, subtasks are not displayed under or next to their parent item and instead go to a completely different board. This is done for easier portfolio management but eliminates the ability to see the full scope of work in one place. Leankit does not offer many additional project management features and instead suggests teams use integrations to supplement what is missing.

Pros: Created for lean software development, portfolio management layer.

Cons: Difficult to set up and use for non-IT teams, lack of scope overview.

Website: https://www.planview.com/

Price: Not provided by the vendor.

12. Smartsheet 

digital kanban board
Smartsheet Kanban board

Capterra score: 4.5/5 ⭐⭐⭐⭐

Smartsheet is a digital Kanban tool for enterprise customers. It allows to create a visualization of items on a simple Kanban board divided into columns. This tool is a good fit for those looking to analyze and review large amounts of data in their solution. It also carries features for project planning and execution.

If you are looking to add simple visualization of tasks to your project management tool, this will be a good fit.

Pros: Ability to analyze large amounts of data, and plan on the enterprise level.

Cons: Limited Kanban functionality, will be fit for simple visualization of tasks.

Website: https://www.smartsheet.com/

Price: $7 per user/month for the pro plan.

13. Microsoft Planner 

ms planner kanban board tools
MS Planner Kanban board

Capterra score: 4/5 ⭐⭐⭐⭐

Another product from Microsoft, Planner is a more flexible Kanban tool for personal use or small teams. While this is still column – only Kanban board, here the teams have more flexibility to set up and track their processes. Task cards are equipped with files, comments, and subtasks to allow more usability and can be estimated to determine how long they should take. Teams can also use a calendar view for planning and a dashboard to evaluate progress.

This makes Microsoft Planner a nice option for those in need of simple visualization and already subscribed to the Office 365 business plans. Allowing to track simple straightforward projects with a few colleagues. If you are looking for a full-on Kanban solution, however, other options on this list may be preferable.

Pros: Available in Office 365 suite, easy to use, visual.

Cons: Cannot handle medium to large business needs, not available as a standalone solution.

Website: https://www.microsoft.com/

Price: $20 user/month for the business premium plan.

14. Redmine 

Redmine kanban tool
Redmine Kanban board

Capterra score: 4.1/5 ⭐⭐⭐⭐

Redmine is a project management solution that merges traditional and Agile approaches into one. This amply featured tool provides anything you could think of when talking about project management. Thus, it is a great option for those wanting to add Kanban to the mix of their other processes. As for the Kanban board, teams can modify their view using custom columns, however, there is no way to divide the board with additional swimlanes. Work in progress is limited with WIP, but contrary to other tools on this best Kanban tools list, task card visualization is limited to name and description.

Redmine offers many additional project management features like a business risk management plugin that makes this tool more appealing on the enterprise level. At the same time, making it more complicated to understand and difficult to use on a daily basis. When considering Redmine, take note that Kanban is not the main feature or goal of the tool and thus only basic functions will be available to the teams.

Pros: Suited for enterprises, offers a multitude of project management features.

Cons: Kanban is not the main feature, complicated to use and understand on the team level.

Website: https://www.easyredmine.com/

Price: $25 user/month.

15. Miro 

Miro kanban online tools
Miro Kanban board

Capterra score: 4.7/5 ⭐⭐⭐⭐

Miro is a visual brainstorming solution that offers the Kanban tools option for workshops. Here teams can easily draw, create and recreate their best Kanban board as well as add any other important information to go with it. Miro Kanban board setup is rather simple as there are no other Kanban-specific features like WIP or cycle time. However, teams can make the board into any shape or form, giving them full access to customizations and the ability to figure out the best process going forward.

Miro makes collaboration and working on new ideas easy and visual and if you need a light weighed Kanban solution to track your workshop, Miro is your choice. However, once the workshop is over, this tool should be replaced and a more capable Kanban tool should be found to ensure long-term success.

Pros: Easy real-time collaboration, no predefined form or restrictions.

Cons: No formal Kanban process, lacks a daily business solution.

Website: https://miro.com/

Price: $16 user/month for businesses.

16. Jetbrains Youtrack 

jetbrains kanban board tools
Jetbrains YouTrack Kanban board

Capterra score: 4.4/5 ⭐⭐⭐⭐

YouTrack by Jetbrains is an issue tracker that supports Kanban. This tool is focused on issue tracking and provides ample features so that your team can register, track and review what has been solved. The Kanban board here is set up with the help of columns and rows, allowing clearly dividing process steps as well as larger features or projects. Teams can also limit work using WIP limits and review progress in an accumulative flow diagram.

If you are looking for a project management software Kanban that allows issue tracking, YouTrack is worth considering. It provides a Kanban board so the team can visualize issues on a task board instead of a list where software development teams can work to resolve them. However, being so focused on issue tracking and solving, makes this tool limited in which fields it can be applied. Teams outside of software development would be wise to look elsewhere for the best Kanban board.

Pros: Modifiable task board with Kanban features.

Cons: Limited application, geared towards software development teams looking to visualize their issue list.

Website: https://www.jetbrains.com/youtrack/

Price: $4.40 user/month for the business plan.

17. Ayoa 

Ayoa Kanban solution
Ayoa Kanban board

Capterra score: 4.5/5 ⭐⭐⭐⭐

Ayoa is a mind mapping software with Kanban integration. Focused on visualizing ideas, grouping them, and turning them into tasks, it allows teams to collaborate and create together in real-time. Once tasks are created teams can choose to visualize them in a Kanban-styled board for easier tracking and completion. However, there are no additional Kanban metrics or features included in Ayoa so teams will have to rely on their own resources for tracking velocity or limiting work in progress.

This tool will be the best fit for companies that need a solution to gather all of their ideas and discover what pathways will be the best for completing a project. While the Kanban task board will allow tracking progress more effectively. This will not provide additional Kanban and project management features and teams should look elsewhere to get them. If you are looking for Kanban board tool for mind-mapping, Ayoa is your choice.

Pros: Visual mind mapping with a simple Kanban board for easy planning.

Cons: Not a fully-featured Kanban solution, aimed towards project planning, not execution.

Website: https://www.ayoa.com/

Price: $6 user/month.

18. Scrumwise 

scrumwise kanban board software
Scrumwise Kanban board

Capterra score: 4.2/5 ⭐⭐⭐⭐

Scrumwise is a task management tool focused on teams that choose Scrum as their main Agile framework. Why is it on the best Kanban board tools list then? Well, some teams like to mix and match the two frameworks and for that, Scrumwise is a nice choice. This is an easy-to-use Scrum project management software enhanced with team roles, Scrum features, and reports. And in cases where the teams do not need to use Sprints, they can opt for a Kanban board.

Scrumwise allows teams to build Kanban boards out of columns and suggests tracking subtasks through the process steps. No additional Kanban features like limiting WIP are available, but since this is used mainly by the Scrum teams, work is limited in other ways. Being a Scrum-focused tool, Scrumwise loses in comparison to other solutions on this list. But is a nice choice for teams that only need Kanban for certain parts of their project which otherwise is run in Scrum.

Pros: Agile tool with good Scrum features.

Cons: No additional Kanban features except a Kanban board.

Website: https://www.scrumwise.com/

Price: $9 user/month.

19. Swift Kanban 

best Kanban board
Swift Kanban board

Capterra score: 4.4/5 ⭐⭐⭐⭐

Swift Kanban is a Kanban project management tool aimed at small to medium teams. Contrary to the previous entry on the list, this tool is fully focused on Kanban and thus allows teams to take advantage of various features. Taskboards can be created out of columns and column groups, Teams can limit the work in progress as well as track velocity and cycle time to identify and tackle any issues early on.

Swift Kanban is great for small to medium teams, however, when it comes to medium to large size organizations some things are lacking. There is an enterprise overview companies can use, where parent tasks are displayed and evaluated by multiple layers of subtasks assigned to them. However, this is not really effective when it comes to really large companies as there is no full-scope overview available. Thus, this tool is better suited for smaller Kanban dedicated teams that are looking for a fully featured solution.

Pros: Fully featured Kanban board.

Cons: Not easily scalable for larger teams and organizations.

Website: https://www.digite.com/swiftkanban/

Price: $7 user/month.

20. Kanbanflow 

best kanban app
Kanbanflow task board

Capterra score: 4.5/5 ⭐⭐⭐⭐

When time tracking is important, looking for Kanban board tools can be tough. KanbanFlow is one of the solutions that offer both – Kanban application and time tracking features. For the Kanban application, you can modify the task board with columns and rows and also track lead and cycle time. Making it easy to evaluate productivity. And time tracking features can be used to implement Pomodoro techniques as well as to compare estimates to actual time spent on each task.

However, if you are looking for a modern-looking solution, the interface of KanbanFlow can be a bit of a letdown. It will also be harder to scale if your team grows or if Kanban takes over the whole organization. Consider this tool for small teams that want to implement Kanban and take advantage of the automatically calculated metrics to understand team velocity and possibilities to improve their process.

Pros: Kanban metrics and time tracking features.

Cons: Limited to smaller teams and a little outdated design.

Website: https://kanbanflow.com/

Price: $5 user/month.

21. Taskworld 

taskworld kanban
Taskworld Kanban board

Capterra score: 4.5/5 ⭐⭐⭐⭐

Taskworld is a task management software that offers a Kanban task board view. It allows teams to manage tasks, collaborate on projects and discuss progress while visualizing tasks on a Kanban board. You can set up the board in various ways to represent your process and workflow, however, no other Kanban features are available in this solution. So if you want an option that can give you the full experience, look for another item in this list of Kanban tools.

Taskworld will be appreciated by teams that want something similar to Microsoft Planner, but do not want to invest in the Microsoft 365 suite. It is a nice option for small teams that need a tool to assist basic project management needs. However, Taskworld will not scale, support complex processes, or allow you to fully implement Kanban within your company. If you are choosing it as a long-term Kanban solution, this is something to really consider.

Pros: Simple task management tool, an alternative to Microsoft Planner.

Cons: Limited Kanban application, suitable mostly for smaller teams.

Website: https://taskworld.com/

Price: $22 user/month for a business plan.

22. Taiga

best kanban board

Capterra score: 4.4/5 ⭐⭐⭐⭐

Taiga is an open-source Agile project management tool which is focusing on ease of use. Taiga includes a Kanban system with swimlanes and WIP limits. The tool is built around Agile ideas and supports the Scrum process.

Pros: Focused on Agile ways of working.

Cons: Does not suite professional project management for complex projects.

Website: https://www.taiga.io/

Price: free or $5 user/month

23. Bitrix24

kanban board digital

Capterra score: 4.1/5 ⭐⭐⭐⭐

Bitrix24 is a Kanban option for those looking to improve their CRM solution. Here, you can manage communication with clients and colleagues, mark deals as items, and track their status on a Kanban board. Moreover, you can see the summary of all item values per column. Giving you a better idea of the lead pipeline.

Pros: Integration with a CRM solution.

Cons: Limited Kanban functionality, not suited for advanced users.

Website: https://www.bitrix24.com/

Price: starts at 46$ per month for 5 users.

24. Hive

image 4

Capterra score: 4.5/5 ⭐⭐⭐⭐

Hive is our last choice on the Kanban board’s list. An advanced project management tool with a user-friendly interface and versatile platform compatibility. The tool is known for its collaboration features, various project views, and the flexibility to submit change requests.

However, the mobile app needs improvement, especially for iPad and iPhone. A learning curve for certain features is quite steep, while some timing actions and alerts might be lacking behind.

Despite these points, the platform is committed to continuous improvement through features like Canny for user feedback.

Pros: Various project views, flexibility in change requests.

Cons: Slow loading times, timing features, absence of dark mode.

Website: https://www.hive.com

Price: Free or $12 user/month.

What is the Kanban board? 

Kanban is a nifty tool capable of transforming how you oversee projects and tasks. In fact, Kanban boards are becoming more popular among project managers who deal with multiple projects, especially large-scale ones.  

Kanban boards, cards, and lists are integral to the Kanban methodology, facilitating work visualization, limiting work in progress, and optimizing efficiency.  

  • A Kanban board, whether physical or digital, visually depicts work status using cards and columns representing workflow steps.  
  • Kanban statuses, organizes, and categorizes work items as they move from one stage to another. 
  • Kanban cards, representing individual tasks, track progression through stages, aiding in lead time analysis. 

It’s like having a virtual billboard, a representation of your workflow, allowing you to move projects through different stages, from start to finish. If you’re working with a client, you can even assign tasks to them in a dedicated section. This means decision-makers can review and approve planned tasks or discuss necessary changes, keeping everyone in the loop.

Best practices using a Kanban board 

Effective Kanban practices include implementing process limits for streamlined workflow management. Key aspects involve adding a backlog column with limited high-priority items in the To-Do column.  

  • We think setting Work in Progress (WIP) limits is crucial to maintain efficiency. Structured columns like Backlog, To Do, In Progress, QA, and Done contribute to a well-organized workflow.  
  • While some prefer a regular backlog, using a Kanban column for backlog ensures consistency. Balance the backlog size to prevent the Kanban board from becoming overwhelming. Quick filters and swimlanes will ensure you manage complexity and reduce noise for clear team communication.  
  • Lastly, regular queue replenishment meetings maintain cleaner boards and emphasize quality over quantity, fostering effective team collaboration. 

Best Kanban Board Tools Summary 

All the solutions mentioned in this list are great for their specific users. You can find something for any purpose, company structure, or industry and enhance the Kanban application within your team. For those looking for the most versatile and adaptable solution though, the clear choice is –

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Kanban

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  • Fully customizable and adaptable
  • Swimlanes, WIP Limits, Commitment points, Classes of service
  • Best in market visualization of complexity (highest amount of information on one screen)Wide adaptivity 
  • Rich item details
  • Efficient collaboration on items
  • Kanban Metrics, customizable dashboards
  • Time tracking 
  • Custom Kanban templates, including OKR template
  • And more! 

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Frequently asked questions

  • Where can I find a free Kanban board?

    Free Kanban boards are available online through various project management tools and platforms. We have written an entire post on 23 free Kanban software options, so be sure to check it out.

  • What are the disadvantages of the Kanban board?

    Key drawbacks of Kanban boards involve challenges related to remote work, as some prefer physical boards. Limitations in customization for some can be another drawback. Finally, there is a risk of overloading columns, potentially causing bottlenecks and inefficiencies.

  • How fast can I learn Kanban?

    Your learning process may depend on access to tutorials, guides, and mentorship, expediting the process with comprehensive materials. Additionally, the organizational readiness for Kanban adoption and the existing work culture can impact the learning speed.

  • Where can I learn more about Kanban?

    You can explore valuable Kanban resources on Teamhood’s website. Alternatively, in this article, you will find insights into Kanban methodologies, portfolio management, and practical tips for implementation.

2019 - Present Co-founder and CEO @ Teamhood.
2015-2019 Head of software engineering department at Danske Bank.
2017-2018 Partner Associate Professor at Vilnius University. Lecturer of Software Architecture course
2011 - 2015 Managed numerous smaller IT teams at Prewise.
Co-founder of RaveIT, Eylean, No Brakes Games

Certified Agile product owner and practitioner. Managed large scale enterprise projects as well as launch of small startup products.
MSc of Software Engineering at Vilnius University.

Hobbies: Racing, MTB cycling, Windsurfing

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