Kanban

The 24 Best Kanban Board Tools in 2024

Vidas Vasiliauskas ·

2019 - Present Co-founder and CEO @ Teamhood. 2015-2019 Head of software engineering department at Danske Bank. 2017-2018 Partner Associate Professor at Vilnius University. Lecturer of Software Architecture course 2011 - 2015 Managed numerous smaller IT teams at Prewise. Co-founder of RaveIT, Eylean, No Brakes Games Certified Agile product owner and practitioner. Managed large scale enterprise projects as well as launch of small startup products. MSc of Software Engineering at Vilnius University. Hobbies: Racing, MTB cycling, Windsurfing

kanban board tools

Eliminate project management stress with these top Kanban tools

Quick Summary

Based on the user experience of the following tools, I’ve reviewed and shortlisted the best Kanban board tools that visualize workflow and provide the best Kanban project management experience.

In this list, you’ll find the best Kanban board tools of 2024 with our comprehensive comparison, designed to help you find the perfect fit for your team’s needs. 

From very niche and simple to widely used kanban software tools like Asana, Trello and Teamhood, I’ve thoroughly reviewed each one, examining features such as WIP limits, swimlanes, and more. Drawing on my experience managing diverse projects, I’ve narrowed down the top Kanban options for you. 

Here are 24 Kanban software tools that based on my extensive research, offer top-notch Kanban solutions.

TeamhoodAsanaTrelloMondayBusinessmapMS ProjectWrikeJiraEylean BoardKanban ToolLeankitSmartsheetMS PlannerRedmineMiroYoutrackAyoaScrumwiseSwift KanbanKanbanflowTaskworldKanbanchiMeisterTaskHive
Brandteamhoodasanatrellomonday 1kanbanizeMS Project Logo 1Wrike Logo 140x140 1jiraeyleankanban toolleankit-logosmartsheetms plannerredminemiroyoutrackayoascrumwiseswiftkanbankanban flowtaskworldkanbanchimeistertaskhive
Capterra Rating4.9⭐⭐⭐⭐⭐4.5⭐⭐⭐⭐4.5⭐⭐⭐⭐4.6⭐⭐⭐⭐4.8⭐⭐⭐⭐4.4⭐⭐⭐⭐4.3⭐⭐⭐⭐4.4⭐⭐⭐⭐4.8⭐⭐⭐⭐4.8⭐⭐⭐⭐N/A4.5⭐⭐⭐⭐4⭐⭐⭐⭐4.1⭐⭐⭐⭐4.7⭐⭐⭐⭐4.4⭐⭐⭐⭐4.5⭐⭐⭐⭐4.2⭐⭐⭐⭐4.4⭐⭐⭐⭐4.5⭐⭐⭐⭐4.5⭐⭐⭐⭐4.5⭐⭐⭐⭐4.7⭐⭐⭐⭐4.5⭐⭐⭐⭐
Free PlanYes, unlimited users
Try for free
YesYes, unlimited usersYesNoNoYesYesNoYesNoNoNoYesYesYesNoNoYesYesYesNoYesYes
Business PricingPaid from $9.50Paid from $13.49Paid from $17.50Paid from $19Paid from $10Paid from $50Paid from $24.80Paid from $14Paid from $10Paid from $9N/APaid from $7Paid from $20Paid from $25Paid from $16Paid from $4.40Paid from $6Paid from $9Paid from $7Paid from $5Paid from $22Paid from $3.97Paid from $11Paid from $12
WIP limits
Swimlanes
Classes of service
Statuses
Sub-statuses
Lead & Cycle time
Dependencies
Sub-tasks ✅ Infinite1 level1 level1 level1 level
Product qualitiesIntuitive
Flexible
Fast support
Feels fast
Simple
Project-first
Well known
Simple
Intuitive
Well known
Flexible
Automation
Flexible
Kanban metrics
Waterfall-first
Many features
Flexible
Fast support
Project-first
Well known
Many features
Integrations
Desktop-first
Fast
Intuitive
Flexible
Simple
Enterprise focusedEnterprise
Flexible
Integrations
Simple
Native Office365 tool
FlexibleCollaborative
Free structure
IT focusedSimpleVisualKanban-firstKanban-first
Visual
Simple
Easy start
Multi-platform App
Flexibility in filtering

Kanban boards are powerful tools for visualizing progress and improving processes. In fact, they are becoming more popular among project managers who manage multiple projects, especially large-scale ones.  

But how do you choose the right one from so many options?

For this list I’ve gathered the top insights on Kanban board tools and compared the best side by side to help you find the right one.

I started by finding the best Kanban boards on the main software user review platforms like G2 and Capterra. I spent a significant amount of hours researching and evaluating each tool, measuring it against the specific criteria I’ve established for its category. Now, finally, I’m happy to share with you my top 24 Kanban tools list.

All of the compared Kanban board tools are in the productivity category, in this post we focus only on the best Kanban board and which Kanban features are available. Check our additional list if you are looking for the best free Kanban software.

Explore the fundamentals of Kanban, its principles, and crucial tools such as project visualization, WIP limits, and feedback loops within the Kanban Project Management Guide.

Best Kanban boards shortlist

When choosing a Kanban board, one must care about the functional parts, non-functional qualities, and whether it matches your way of working. Testing at least one or two tools is necessary to understand differences. It will also help you learn about your own needs and become wiser.

Not all tools are great at Kanban project management hence we recommend looking and a shorter list as below:

  • Teamhood – overall best Kanban project management tool
  • Businessmap – best for scaled Kanban
  • KanbanTool – best for personal or small projects Kanban
  • Trello – simplest of all for single project Kanban
  • Monday – Kanban tool for work automation

How we evaluate Kanban Tools

Our dedicated editorial team takes pride in crafting every review post you see on our platform. We devote considerable time to thorough research and careful evaluation of each tool we feature. Drawing from our wealth of experience in Kanban project management, we have curated a select list of tools that I can confidently recommend.

Importantly, our articles are never influenced by payment from any app or links to any site. We highly value our readers’ trust in us to provide genuine evaluations of tools and opinions found on platforms such as Capterra, G2, and other industry-authority websites.

What is the definition of a Kanban board? 

If you’re just starting out with Kanban, check out our post about Kanban project management for an in-depth introduction. For the distinctions between Kanban, Scrum, and Scrumban, read the following article.

Kanban boards, cards, and lists are integral to the Kanban methodology. They facilitate work visualization, limit work in progress, and optimize efficiency.  

  • A Kanban board, whether physical or digital, visually depicts work status using cards representing tasks and columns representing workflow steps.  
  • Kanban statuses, organizes and categorizes work items as they move from one stage to another. 
  • Kanban cards, representing individual tasks, track progression through stages, aiding in lead time analysis. 

If you’re working with a client, you can even assign tasks to them in a dedicated section. This means decision-makers can review and approve planned tasks or discuss necessary changes, keeping everyone in the loop.

How to choose the right Kanban Board for your toolkit?

A good Kanban tool should adapt to the needs and processes of your team with a flexible structure.

  • Ease of Use: It should be intuitive, requiring minimal training.
  • Flexibility: Customize it to your team size, projects, and workflows.
  • Visual Workflow: Clear visualization aids in tracking progress.
  • Integration: Easily sync with other tools your team uses.
  • Real-Time Collaboration: Work together instantly, discussing issues as they arise.
  • Adaptability: Adjust workflows and add tasks as needed.
  • Scalability: Grow your team without outgrowing the software.

When picking the Kanban board tool for your team, my advice is to factor in flexibility and customization

Why?

Teams have different needs, so a customizable Kanban board tool is key for effective workflow management. It should adapt to changing requirements, integrate with other tools, scale with team growth, and offer a user-friendly experience for quicker adoption and efficient use.

Prioritize simplicity, meet organizational needs, be wary of popular tools, focus on the process, and keep an eye out for features that support organic collaboration. Don’t be swayed by popular tools; ensure they fit your needs. Emphasize process over features for real progress.

I also recommend starting with a simple Kanban setup and then building up your process within the chosen tool as needed. This way, you will begin with a no-fluff, straightforward Kanban setup and gradually expand your process as your project requirements grow.

Kanban board should also provide a wealth of metrics, such as:

  • Cycle Time: The time a task takes to move from start to finish. 
  • Throughput: The number of tasks completed within a specific timeframe. 
  • Lead Time: The duration from task addition to completion. 
  • Work-in-Progress (WIP): The number of tasks currently in progress. 

If your team’s cycle time is prolonged, it could signal a workflow bottleneck requiring attention. Explore each resource to gain a deeper understanding of Kanban.

Finally, I’ll mention that success in Kanban is more about the process than the tool. Kanban works best when the team understands and applies its principles and practices, regardless of the tool used.

With that, here’s my in-depth review of the top 12 Kanban boards available today.

Best Kanban boards to consider in 2024

1. Teamhood

task management
Teamhood Kanban board

Capterra score: 4.9/5 ⭐⭐⭐⭐⭐

Teamhood is a truly powerful Kanban board tool that will help optimize processes no matter the industry or size of the company.

While Teamhood users do not necessarily have to use the framework, the tool is built with the best Kanban board in mind. Prioritize tasks, track metrics, generate insightful reports, and enjoy a fully customizable task board – your team’s efficiency is in your hands.

Teamhood Kanban boards are built to visualize complexity. It delivers a design that fits more actionable information on one display than any other tool in the market.

Unlike Monday, Asana, or Microsoft Project, Teamhood delivers a unique design that condenses more actionable information onto a single display. With that, you gain the strategic advantage to navigate complex projects seamlessly.

rich kanban board cards
Rich Kanban board cards

Teamhood Kanban boards can be built with custom columns, column groups, rows, and secondary workflows, allowing you to track the progress of subtasks. Secondary workflows can be added to as many progress columns as needed, giving you complete control over the look of the Kanban board. This structure in Teamhood is called the Advanced Kanban Board.

This makes it easy to create a clear overview of everything happening in the project. 

Additional project management features like task dependencies, timeline, and time tracking are available to make planning and tracking work easier. 

The best part is – it all integrates into the Kanban board tool seamlessly. This means you can have the best of both worlds – a flexible way of working and planning tasks and a modern Gantt chart to plan out project goals and duration. 

Easily accommodating growth, Teamhood stands out as a scalable solution for your growing business. 

As a user, you can divide tasks amongst different teams using multiple boards, allowing for independent process management. Meanwhile, at the managerial level, you gain a comprehensive view through project reports and the ability to monitor multiple projects seamlessly in a portfolio view.

Leverage diverse filters to dissect reports and tracked time data, providing valuable insights into lead and cycle times, as well as team velocity.

Teamhood stands out as the premier choice among Kanban tool practitioners, offering a fully functional Kanban board with cutting-edge collaboration features. See what industry professionals have to say about Teamhood.

teamhood review

Pros:

Cons:

  • Lack of native integrations, but they can be integrated via the Zapier automation platform.

Price: Free for unlimited users, business plans start at $9 per user/month.

Start Managing Your Projects

With Best Kanban Board Tool

Get Started

kanban rich cards

2. Asana

asana kanban
Asana dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

Asana is a visual task management tool, that helps teams collaborate on projects.

To better visualize project tasks, Asana offers an option to create a basic Kanban board and track task movements there. Teams can create the Asana task board using columns, however, no additional Kanban features are available. Teams will not be able to add in WIP limits or track lead and cycle time.

Asana is a nice option for those looking to add a basic Kanban board to their task management efforts. However, it is not a full-on Kanban solution that can serve complex projects or several teams in the company. What you see is what you get here and if a simple visualization is what you are after, go ahead and choose Asana as your Kanban board tool.

Pros:

  • Intuitive interface
  • Robust collaboration
  • Extensive integrations
  • Accessible free plan

Cons:

  • Columns only Kanban board with no other Kanban features.
  • Limited task assignment
  • Overly complex for basic projects
  • Lacks built-in time tracking

Price: $13.49 per user/month for Premium.

3. Trello 

Trello vs Sinnaps Kanban
Trello dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

Trello is a well-known task management solution that uses a basic task board to visualize work items.

Here, teams can track simple processes and visualize tasks according to the phase they are in. Trello Kanban board is created using 1 item-wide column where all the tasks are visualized one under another. While you can add details like descriptions, due dates, and checklists for each task, it’s important to know that Trello doesn’t offer advanced Kanban features like lead time or velocity tracking.

Trello might be the right fit for you if you’re after straightforward task management with a visual twist.

Trello is created for those who need a simple Kanban board for personal task tracking or visualizing a straightforward process with a small team. The project management and Kanban features are limited, so it will not work for medium to large businesses looking to track and optimize their processes.

While some teams opt for installing plugins to substitute the missing features, this does not make Trello the best solution for an organization. However, it is an excellent choice if you want something for personal use.

Pros:

  • Simple and intuitive Kanban boards
  • Customizable with Power-Ups
  • Great for individual and small team use

Cons:

  • Limited features compared to more robust tools
  • Power-Ups not available on mobile app
  • Lacks advanced project management capabilities
  • Potential scalability issues for large organizations
  • Integrations can be limited without paid plan

Price: $17.5 user/month for the enterprise package.

4. Monday

monday board example
Monday dashboard

Capterra score: 4.6/5 ⭐⭐⭐⭐

If you are looking for a Kanban tool for work automation, look at Monday.

This table-based work management and automation tool displays all of the work items in a list-based view, where you can add several rows to define priority, status, and other aspects. For those looking to visualize this list in a Kanban board, Monday offers a simple Kanban task board that can be modified with different columns. You can visualize by status, priority, or assignment, but to get the real Kanban to feel, visualizing by status is the way to go.

Monday is a work automation solution that provides a Kanban board view as an additional feature, thus, you should not expect anything more.

However, there are no WIP limits, reports, or swimlanes. What you get is simply the ability to visualize tasks on a board. Monday also has a ton of integrations with different project management, customer service, and emailing tools, including HubSpot.

So if you do not need the bells and whistles, but simply a spice of Kanban, this one is for you.

Pros:

  • Customizable Kanban boards
  • Robust automation features
  • Notification system
  • Integrates with other tools

Cons:

  • Complex user experience
  • Lacks Kanban focus
  • Expensive pricing
  • Limited task visibility

Price: $19 user/month for Pro plan.

5. Businessmap

best kanban boards
Businessmap dashboard

Capterra score: 4.8/5 ⭐⭐⭐⭐

If you are looking for the best Kanban board tool that can serve enterprise needs, Businessmap is a great option.

The split boards it offers will let you track several levels of information simultaneously – look at the enterprise-level data alongside the tasks the team is working on.

You can build work item links between different boards, create business rules and limit WIP to create a process that works for a large enterprise. Everything can be visualized in one place, thus eliminating the need for relaying information to management and saving time on meetings.

Being great at visualizing company-wide processes, Businessmap can be a little more inconvenient for daily use.

Seeing the complete overview of the project, it may be more difficult to identify the most critical tasks and start working on them immediately. So choose this tool when you need more of a company plan overview and not a convenient solution for teams to use daily.

Pros:

  • Customizable Kanban boards
  • Automation capabilities
  • Notification system
  • Integration with other tools
  • Provides templates

Cons:

  • Limited visibility of task details
  • Inconsistent platform updates
  • Steep learning curve
  • Inconvenient for daily use on the team level

Price: $10 user/month per user.

6. Microsoft Project 

kanban board tools
MS Project dashboard

Capterra score: 4.4/5 ⭐⭐⭐⭐

Microsoft Project is one of the longest-standing project management solutions on the market.

Created for traditional project management approach and Gantt charts, Project keeps evolving and now offers its teams the ability to create a basic Kanban board view as well. This Kanban board tool is for teams to use the tool to try out the framework or simply visualize their tasks on board.

MS Project offers integration with various Microsoft tools like Teams, SharePoint, and Planner, which is beneficial if your organization is already utilizing these platforms.

I’ve noticed that MS Project isn’t primarily focused on collaboration, which might be a limitation for teams requiring real-time collaboration.

Although MS Project can be integrated with other Microsoft tools, I’ve found that it may not integrate as smoothly with tools outside of the Microsoft ecosystem.

The project offers no additional Kanban features, and the task board can only be modified by adding extra columns. Thus, there is little chance that this solution can be used as a dedicated Kanban tool. 

However, if your team is curious and already using Microsoft Project, this is a great way of trying out the framework without any additional investments. Then, you can find better-suited Kanban tools as you decide to move forward with the application.

Pros:

  • Customizable Kanban boards
  • Gantt chart integration
  • Microsoft ecosystem integration
  • Powerful project management

Cons:

  • Not a long-term Kanban solution
  • Limited Kanban focus
  • Collaboration limitations
  • Integration challenges

Price: $50 user/month for the premium plan.

7. Wrike 

wrike kanban board software
Wrike dashboard

Capterra score: 4.3/5 ⭐⭐⭐⭐

Wrike is another enterprise-focused project management tool that supports Kanban. Thus, this will be your solution if you want a company project management solution with some lean features. 

Wrike has various features to support departments from HR to web design, and if you wish, you can also visualize tasks at hand on a simple Kanban board. You can modify this view with different columns and add in WIP to limit the work in progress.

During my research, I’ve noticed that for example, Jira tends to be more intricate and biased toward Agile/Scrum methodologies, whereas Wrike offers greater flexibility and can adapt to various project management approaches, including Kanban.

Both Wrike and another company from this list Monday.com, provide Kanban boards within their project management features, but Wrike is often regarded as more centered on Kanban and collaboration tools.

As for Asana, its intuitive and clean interface stands out, making it a preferred option for non-technical teams. However, I think that Wrike might be a better fit for larger enterprises and intricate projects due to its robust features.

If you are looking for a more thorough Kanban application, other options from the list may be preferable. 

However, look at Wrike if you are after an enterprise-level project management solution with Kanban visualization.

Pros:

  • Enterprise project management solution with various features.
  • Customizable Kanban boards
  • Comprehensive project management
  • Agile methodology support
  • Visibility and collaboration

Cons:

  • Limited Kanban board view
  • No additional Kanban features to track velocity
  • Limited filtering options
  • Speed and performance issues
  • Lack of prioritization

Price: $24.80 user/month for a business plan.

8. Jira 

Jira board
Jira dashboard

Capterra score: 4.4/5 ⭐⭐⭐⭐

Jira is a powerful task management system for IT organizations. It offers a variety of features, making it easier for development teams to manage and track work.

Most of the features I’ve noticed are geared towards the IT process and allow users to plan, execute, and release code as well as register and solve any issues. Kanban boards in Jira are utilized to track the work that is being done. 

They are configured from columns and WIP limits to give a quick overview and control the workflow. The teams can also measure velocity with the help of cycle time and use additional project management features like reporting and collaboration.

Jira, while a robust Kanban tool tailored for IT organizations, can present challenges for users in diverse fields due to its complexity. 

Some users have reported difficulties in customization, a lack of agility, and performance issues. Exploring alternatives on this list might be more suitable if you seek a tool that seamlessly fits your entire organization. 

I’ve also noticed that Jira leans heavily towards Scrum, making it more intricate, while, for instance with Teamhood you can stay more adaptable since the tool caters to both Scrum and Kanban methodologies with ease.

Jira’s Kanban boards are praised for their ability to oversee the entire software development lifecycle, covering everything from initial planning to bug tracking.

However, if your primary focus is on empowering your IT team, Jira remains a consideration despite its acknowledged downturns.

Pros:

  • Main Kanban features
  • Powerful solution for IT companies
  • Customizable Kanban boards
  • Visibility and tracking
  • Integrates with dev tools

Cons:

  • Overly complicated for teams outside the IT sector
  • Limited Kanban focus
  • More difficult to scale in non-IT 
  • Expensive for large teams

Price: $14 user/month for the Premium plan.

9. Eylean Board

eylean kanban
Eylean Dashboard

Capterra score: 4.8/5 ⭐⭐⭐⭐

Eylean Board is a powerful on-premise Kanban solution great for those who need complete control of their data. The Kanban board being this tool’s main focus, teams get great customization options for their task board. Making it easy to use for companies from various industries and backgrounds. The Kanban board is modifiable with columns, column groups, and rows, and users can choose to add WIP limits and priority swimlanes to get complete control of the process.

To track the progress, Eylean Board offers 18 different reports, amongst which you will find a Lead & Cycle time report and a Burndown chart. Additional collaboration features like time tracking and extensive task details are available, and software development teams can enjoy a real-time integration with TFS.

Eylean Board is an on-premise Windows-only software that provides some limitations on who can use it. Making it a great choice as the best Kanban tool for companies where data security is a top priority.

Pros:

  • Flexible Kanban structure
  • 18 Professional reports
  • TFS integration

Cons:

  • On-premise Windows-only solution

Price: $10 user/month.

10. KanbanTool 

kanbantool kanban
KanbanTool dashboard

Capterra score: 4.8/5 ⭐⭐⭐⭐

KanbanTool is a basic Kanban task management tool. It aims to allow teams to visualize their Kanban process on an online board. As such, this board has few additional project management features, but it provides all the basic Kanban features for the teams. 

I like how Kanban Tool keeps things simple.

My only complaint is it’s hard to track changes without logging in. It would also be helpful to set target columns based on due dates and to have the calendar feature open in a separate window.

KanbanTool is useful for building the task board with the help of columns, column groups, and rows.

Your  team can leverage essential task management features such as task assignment, additional information, and progress tracking through tools like the Burndown chart and other reports. 

Note that tools like Wrike and Jira are known for their scalability, making them suitable for managing larger and more complex projects. KanbanTool may be more suitable for smaller teams or projects.

However, certain limitations in KanbanTool should be considered. While it excels in providing visibility to processes, its dated layout has been noted as a drawback. The tool lacks some advanced features found in other project management tools.

If your focus is on visualizing your process without the need to manage complex projects, the Kanban Tool remains a viable choice.

Pros:

  • Simple and intuitive for basic tasks
  • Offers Agile metrics to evaluate progress
  • Flexible and extensible
  • Customizable interface
  • Real-time collaboration
  • Affordable pricing

Cons:

  • Will not fit to track mid to large projects
  • Lacks modern project management features.
  • Limited manual arrangement
  • No timeboxing
  • Outdated UI
  • Limited integrations
  • No mobile app

Price: $11 user/month for the Enterprise plan.

11. Planview Leankit 

Leankit by Planview is another Kanban solution geared towards lean software development teams

As such, it offers a variety of Kanban features for teams and the best ways of arranging the software development process. Leankit Kanban boards are created out of columns, column groups, and rows, making it easy to visualize various processes. 

To limit the work in progress teams can add in WIP limits, while tasks can be estimated in story points or hours. Teams can keep track of productivity with the help of team velocity metrics.

Based on my research, LeanKit offers various views but lacks the extensive options of some competitors like Kanban Zone; additionally, it doesn’t incorporate timeboxing, a fundamental principle in methodologies like Scrum.

Leankit aims to bring together a portfolio and work management into one tool. Thus, the setup and usage of the Kanban board are a little confusing. Contrary to other solutions on this list, subtasks are not displayed under or next to their parent item and instead go to a completely different board. 

This is done for easier portfolio management but eliminates the ability to see the full scope of work in one place. Leankit does not offer many additional project management features and instead suggests teams use integrations to supplement what is missing.

Pros:

  • Created for lean software development
  • Highly customizable
  • Portfolio management layer
  • Range of integrations
  • Scalable for larger projects

Cons:

  • Difficult to set up and use for non-IT teams
  • Lack of scope overview
  • Limited manual arrangement
  • No timeboxing
  • Outdated UI
  • Limited views
  • No mobile app

Price: Not provided by the vendor.

12. Smartsheet 

smartsheet kanban
Smartsheet dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

Smartsheet is a digital Kanban tool for enterprise customers. It allows to create a visualization of items on a simple Kanban board divided into columns. 

This tool is a good fit for those looking to analyze and review large amounts of data in their solution. It also carries features for project planning and execution.

Smartsheet packs a punch with features like reporting and automation, great for hefty tasks. But for simpler projects or ones big on visuals, traditional Kanban tools might be a better fit.

The platform’s automation and collaboration features are excellent. I’ve also found the Forms tool really useful. However, there’s a need for a clearer definition of “projects” to organize sheets better. Constantly hiding columns can be annoying, and it’s sometimes hard to differentiate user errors from other issues. 

While the platform is powerful, it might not meet very specific project needs. This will be a good fit if you are looking to add simple task visualization to your project management tool.

Pros:

  • Ability to analyze large amounts of data
  • Plan on the enterprise level.
  • Reporting functions
  • User-friendly

Cons:

  • Limited Kanban functionality
  • More fit for simple visualization of tasks
  • Limited Kanban features

Price: $7 per user/month for the pro plan.

13. Microsoft Planner 

ms planner kanban board tools
MS Planner dashboard

Capterra score: 4/5 ⭐⭐⭐⭐

Another product from Microsoft, Planner is a more flexible Kanban tool for personal use or small teams

While this is still column – only Kanban board, here the teams have more flexibility to set up and track their processes. Task cards are equipped with files, comments, and subtasks to allow more usability and can be estimated to determine how long they should take. Your team can also use a calendar view for planning and a dashboard to evaluate progress.

What I also like about Planner is that it offers different views, including a chart view and a schedule view, in addition to the Kanban board view.

This makes Microsoft Planner a nice option for those in need of simple visualization and already subscribed to the Office 365 business plans. Allowing to track simple straightforward projects with a few colleagues. 

If you are looking for a full-on Kanban solution, however, other options on this list may be preferable.

Pros:

  • Available in Office 365 suite
  • Reporting and analytics
  • Easy to use
  • Visual

Cons:

  • Cannot handle medium to large business needs
  • Not available as a standalone solution.
  • Limited task management features
  • No time tracking
  • Limited free version
  • Limited support for larger teams

Price: $20 user/month for the business premium plan.

14. Redmine 

redmine kanban
Redmine dashboard

Capterra score: 4.1/5 ⭐⭐⭐⭐

Redmine is a project management solution that merges traditional and Agile approaches into one

This amply featured tool provides anything you could think of when talking about project management. Thus, it is a great option for those wanting to add Kanban to the mix of their other processes. 

In my view, Redmine’s standout features are its versatile project management capabilities, efficient issue tracking functionality, and seamless integration with various SCM systems. 

As for the Kanban board, you can modify Kanban view using custom columns. However, there is no way to divide the board with additional swimlanes. Work in progress is limited with WIP, but contrary to other tools on this best Kanban tools list, task card visualization is limited to name and description.

Redmine offers many additional project management features like a business risk management plugin that makes this tool more appealing on the enterprise level.

After comparing it to more user-friendly options like Trello or Asana, I came to the conclusion that Redmine may present a steeper learning curve for new users due to its extensive customization options and feature-rich interface.

When considering Redmine, take note that Kanban is not the main feature or goal of the tool and thus only basic functions will be available to the teams.

Pros:

  • Agile board integration
  • Detailed view of issues
  • Quick filters
  • More suitable for enterprises
  • Offers a multitude of project management features.

Cons:

  • Kanban is not the main feature
  • Complicated to use and understand on the team level
  • Limited to certain versions of Redmine
  • May require additional plugins or customization for advanced features

Price: $25 user/month.

15. Miro 

Miro kanban online tools
Miro dashboard

Capterra score: 4.7/5 ⭐⭐⭐⭐

Miro is a visual brainstorming solution that offers the Kanban tools option for workshops.

Here your team can easily draw, create and recreate your best Kanban board as well as add any other important information to go with it. After comparing Miro to other tools from this list, its standout features include flexibility and real-time interactivity, enabling a more dynamic and collaborative approach to project management.

Miro Kanban board setup is rather simple as there are no other Kanban-specific features like WIP or cycle time. 

However, teams can customize the board in any way they like, giving them full access to customizations and the ability to determine the best process going forward.

Miro makes collaboration and working on new ideas easy and visual. If you need a lightweight Kanban solution to track your workshop, Miro is your choice. However, once the workshop is over, this tool should be replaced with a more capable Kanban tool to ensure long-term success.

Pros:

  • Easy real-time collaboration
  • No predefined form or restrictions.
  • Customizable templates
  • User-friendly interface
  • Enhances creativity and work from home experience

Cons:

  • No formal Kanban process
  • Lacks a daily business solution.
  • Limited editing options
  • Lack of integration with wider ecosystem

Price: $16 user/month for businesses.

16. Jetbrains Youtrack 

Capterra score: 4.4/5 ⭐⭐⭐⭐

YouTrack by Jetbrains is an issue tracker that supports Kanban.

This tool is focused on issue tracking and provides ample features so that your team can register, track and review what has been solved. The Kanban board here is set up with the help of columns and rows, allowing clearly dividing process steps as well as larger features or projects. 

Teams can also limit work using WIP limits and review progress in an accumulative flow diagram.

Trello and YouTrack offer Kanban boards for project management, each with its own strengths. Trello’s flexibility and customization options, along with its wide range of integrations, make it great for agile methods. 

On the other hand, YouTrack focuses on advanced agile tools and strong issue tracking, with powerful reporting features, albeit with fewer integrations compared to Trello.

If you are looking for a project management software Kanban that allows issue tracking, YouTrack is worth considering. 

It provides a Kanban board so the team can visualize issues on a task board instead of a list where software development teams can work to resolve them. However, being so focused on issue tracking and solving, makes this tool limited in which fields it can be applied. Teams outside of software development would be wise to look elsewhere for the best Kanban board.

Pros:

  • Modifiable task board with Kanban features.
  • Customizable workflows
  • Useful Dashboard widgets

Cons:

  • Limited application
  • Geared towards software development teams looking to visualize their issue list.
  • Navigation issues
  • Initial setup confusion

Price: $4.40 user/month for the business plan.

17. Ayoa 

ayoa kanban
Ayoa dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

Ayoa is a mind mapping software with Kanban integration

Focused on visualizing ideas, grouping them, and turning them into tasks, it allows teams to collaborate and create together in real-time. Once tasks are created you can choose to visualize them in a Kanban-styled board for easier tracking and completion. 

In my opinion, Ayoa stands out for its exceptional visual mind mapping features, aiding teams in comprehending workflows and spotting bottlenecks. However, compared to other tools, Ayoa might lack some of the advanced features found in other Kanban board tools.

There are no additional Kanban metrics or features included in Ayoa so teams will have to rely on their own resources for tracking velocity or limiting work in progress.

This tool will be the best fit for companies that need a solution to gather all of their ideas and discover what pathways will be the best for completing a project. While the Kanban task board will allow tracking progress more effectively. This will not provide additional Kanban and project management features and teams should look elsewhere to get them. If you are looking for Kanban board tool for mind-mapping, Ayoa is your choice.

Pros:

  • Visual mind mapping with a simple Kanban board.
  • Kanban integration
  • Collaboration features
  • Customization options
  • Integration with other tools

Cons:

  • Not a fully-featured Kanban solution
  • Limited features
  • Limited reporting
  • User experience issues

Price: $6 user/month.

18. Scrumwise 

scrumwise kanban board software
Scrumwise dashboard

Capterra score: 4.2/5 ⭐⭐⭐⭐

Scrumwise is a task management tool focused on teams that choose Scrum as their main Agile framework. 

Why is it on the best Kanban board tools list then? 

Well, some teams like to mix and match the two frameworks and for that, Scrumwise is a nice choice. This is an easy-to-use Scrum project management software enhanced with team roles, Scrum features, and reports. And in cases where the teams do not need to use Sprints, they can opt for a Kanban board.

It’s a popular choice among various teams, including software developers, IT services, marketing, product development, and consulting firms, for effective project planning and management using Scrum methodologies.

Scrumwise allows teams to build Kanban boards out of columns and suggests tracking subtasks through the process steps. 

No additional Kanban features like limiting WIP are available, but since this is used mainly by the Scrum teams, work is limited in other ways. Being a Scrum-focused tool, Scrumwise loses in comparison to other solutions on this list. But is a nice choice for teams that only need Kanban for certain parts of their project which otherwise is run in Scrum.

Pros:

  • Agile tool with good Scrum features.
  • Kanban board support
  • Customizable columns
  • Backlog management
  • Prioritization

Cons:

  • No additional Kanban features except a Kanban board.
  • No advanced reporting
  • Fewer integrations
  • Limited scalability for larger teams

Price: $9 user/month.

19. Swift Kanban 

best Kanban board
Swift Kanban dashboard

Capterra score: 4.4/5 ⭐⭐⭐⭐

Swift Kanban is a Kanban project management tool aimed at small to medium teams.

Contrary to the previous entry on the list, this tool is fully focused on Kanban and thus allows teams to take advantage of various features. Taskboards can be created out of columns and column groups, Teams can limit the work in progress as well as track velocity and cycle time to identify and tackle any issues early on.

I like how it offers a clear visualization of workflows, easy task management, and straightforward progress tracking. The mention of its suitability for task tracking in a large organization with 200 people indicates a promising balance of features, usability, and cost for Kanban teams. However, I’m concerned about whether it fully meets the complex needs of such a sizable organization.

Swift Kanban is great for small to medium teams, however, when it comes to medium to large size organizations some things are lacking. There is an enterprise overview companies can use, where parent tasks are displayed and evaluated by multiple layers of subtasks assigned to them. 

However, this is not really effective when it comes to really large companies as there is no full-scope overview available. Thus, this tool is better suited for smaller Kanban dedicated teams that are looking for a fully featured solution.

Pros:

  • Fully featured Kanban board.
  • Good for large teams
  • Balance of features, usability, and cost
  • May offer an intuitive interface for Kanban-specific tasks

Cons:

  • Not easily scalable for larger teams and organizations.
  • Limited direct comparison or reviews available
  • Potential learning curve for Kanban-specific tasks (SwiftUI)
  • May not be as customizable or feature-rich as some other tools (e.g., Jira)

Price: $7 user/month.

20. Kanbanflow 

kanbanflow kanban
Kanbanflow dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

When time tracking is important, looking for Kanban board tools can be tough. 

KanbanFlow is one of the solutions that offer both – Kanban application and time tracking features

In my view, KanbanFlow and Trello are both visual collaboration tools. While Trello is good for daily task tracking and team collaboration, KanbanFlow offers more Kanban-specific features. Additionally, KanbanFlow’s pricing, starting at $5 per user per month, is more competitive, with a free version available too.

Among Kanban tools like Kanban Tool and Teamhood, KanbanFlow offers a simpler, more basic approach. It’s suitable for teams new to Kanban or those preferring simplicity, but may lack advanced features and scalability needed for larger businesses.

For the Kanban application, you can modify the task board with columns and rows and also track lead and cycle time. Making it easy to evaluate productivity. And time tracking features can be used to implement Pomodoro techniques as well as to compare estimates to actual time spent on each task.

However, if you are looking for a modern-looking solution, the interface of KanbanFlow can be a bit of a letdown. It will also be harder to scale if your team grows or if Kanban takes over the whole organization. Consider this tool for small teams that want to implement Kanban and take advantage of the automatically calculated metrics to understand team velocity and possibilities to improve their process.

Pros:

  • Kanban metrics and time tracking features.
  • Visual task representation
  • Practical task management
  • Integrated Pomodoro timer
  • Multi-user capabilities

Cons:

  • Limited to smaller teams and a little outdated design.
  • Limited advanced features
  • Lack of automated rules
  • Difficulty managing projects with multiple users

Price: $5 user/month.

21. Taskworld 

taskworld kanban
Taskworld dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

Taskworld is a task management software that offers a Kanban task board view.

It allows teams to manage tasks, collaborate on projects and discuss progress while visualizing tasks on a Kanban board. 

You can set up the board in various ways to represent your process and workflow, however, no other Kanban features are available in this solution. So if you want an option that can give you the full experience, look for another item in this list of Kanban tools.

Having reviewed Taskworld alongside Trello and Asana, I’ve noticed a standout feature: “Smart Tasks,” which automates repetitive tasks, a feature missing in other Kanban tools. Additionally, Taskworld’s user-friendly interface makes project management simpler compared to Trello and Asana.

Taskworld will be appreciated by teams that want something similar to Microsoft Planner, but do not want to invest in the Microsoft 365 suite. It is a nice option for small teams that need a tool to assist basic project management needs. 

However, Taskworld will not scale, support complex processes, or allow you to fully implement Kanban within your company. If you are choosing it as a long-term Kanban solution, this is something to really consider.

Pros:

  • Intuitive interface
  • Easy to add tasks
  • Customizable Kanban board
  • Chat tool for team communication
  • Good for tracking project progress
  • Suitable for business, retail, and editorial use

Cons:

  • Suitable mostly for smaller teams.
  • Limited features compared to other project management tools
  • Navigation can be confusing
  • Limited support for advanced project management methods, such as agile or waterfall methodologies
  • No deadline options in project checklists

Price: $22 user/month for a business plan.

22. Kanbanchi

kanbanchi kanban
Kanbanchi task management

Capterra score: 4.5/5 ⭐⭐⭐⭐

Kanbanchi is an online Kanban software that helps teams visualize their process in the G-suite.

This application is especially convenient for those who manage most of their work-related documents and information through Google. As they can use their account to create project boards and visualize what is going on with the help of Kanban and Gantt views.

In my review, Kanbanchi impresses with its seamless integration with Google Drive, aiding organization and workflow efficiency. It’s also lauded for its security features and advanced tools like Gantt charts and time tracking. However, it may not offer the same level of advanced AI capabilities found in some other tools like Taskade.

As a Kanban solution, it is not very advanced but will work for those looking to visualize their processes. However, you will not find Kanban-specific metrics and reports to help you improve on that process. 

Kanbanchi also offers a student-specific package and thus can be used to track and assign classwork projects and project management training.

Pros:

  • Integration with the G-suite
  • Simple to use
  • Gantt chart view
  • Customization
  • Collaboration

Cons:

  • Provides a limited Kanban implementation
  • Will not work for tracking large or multiple projects
  • No timeframes
  • Limited AI capabilities
  • No mobile access

Price: No free plan, business pricing starts at $3.97 per user/month.

23. MeisterTask

meistertask
MeisterTask Kanban view

Capterra score: 4.7/5 ⭐⭐⭐⭐

MeisterTask is a web-based task management tool with Kanban.

You will be able to use this solution to visualize your process with tasks and subtasks and set WIP limits to ensure the work keeps moving forward continuously. Besides that, you will find a built-in document management system, reporting, time tracking, and a timeline view to ensure easy flow for your project.

From what I’ve seen, MeisterTask is exceptional in the Kanban tool arena, with its easy-to-use interface, intuitive drag-and-drop features, and real-time collaboration options. It’s packed with useful features for managing tasks and projects, including specialized tools for team collaboration like task assignment and deadline tracking. Plus, it lets users create custom Kanban boards tailored to their workflows.

Compared to other tools on this list, MeisterTask looks more like a Kanban app than a tool. Thus, making it more enjoyable to use for those who like the aspect of gamification. It will serve as a great option for smaller teams of agencies that want to visualize their tasks but do not have overly complex processes to manage and track.

Pros:

  • Visually appealing
  • Can work in many different industries
  • Kanban WIP limits
  • Integrations with other tools

Cons:

  • One-dimensional Kanban view
  • Lacks Kanban analytics
  • Will be tough to support a more complicated process
  • Limited collaboration features
  • Not fully manual arrangement of to-do items
  • Limited training resources available

Price: Free plan available for up to 3 projects, business pricing starts at $11 per user/month.

24. Hive

hive kanban
Hive dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

Hive is our last pick for this list. Its an advanced project management tool with a user-friendly interface and versatile platform compatibility. The tool is known for its collaboration features, various project views, and the flexibility to submit change requests.

I’ve found Hive a unique option as a project management tool.

It’s used by big names like Google and Toyota and offers features like task assignment and deadline tracking. Plus, its customizable workflows and sleek design make work easier. 

There are different pricing plans available, including a free version for small teams.

However, the mobile app needs improvement, especially for iPad and iPhone. A learning curve for certain features is quite steep, while some timing actions and alerts might be falling behind.

Despite these points, the platform is committed to continuous improvement through features like Canny for user feedback.

Pros:

  • Various project views
  • Flexibility in change requests.
  • Customizable templates
  • Gantt and Kanban views for project visualization
  • Instant messaging for collaboration
  • Focus mode to minimize distractions

Cons:

  • Slow loading times
  • No way to specify task progress percentages
  • Limited mobile app functionality
  • No option to partially conceal or set rules for Kanban columns

Price: Free or $12 user/month.

Best practices using a Kanban board 

Effective Kanban practices include implementing process limits for streamlined workflow management. Key aspects involve adding a backlog column with limited high-priority items in the To-Do column.  

  • We think setting Work in Progress (WIP) limits is crucial to maintain efficiency. Structured columns like Backlog, To Do, In Progress, QA, and Done contribute to a well-organized workflow.  
  • While some prefer a regular backlog, using a Kanban column for backlog ensures consistency. Balance the backlog size to prevent the Kanban board from becoming overwhelming. Quick filters and swimlanes will ensure you manage complexity and reduce noise for clear team communication.  
  • Lastly, regular queue replenishment meetings maintain cleaner boards and emphasize quality over quantity, fostering effective team collaboration. 

For this, Teamhood is a fantastic choice. It focuses explicitly on Kanban needs and allows plenty of modifications to be made on the Kanban board you use. Along with ClickUp and Asana, Teamhood is amongst the tools that will easily handle teams up to 200 people and even more. 

Related Kanban project management software reviews

Wrap up

All the Kanban boards mentioned in this list are great for their specific users. You can find something for any purpose, company structure, or industry and enhance the Kanban application within your team. For those looking for the most versatile and adaptable Kanban tool, the clear choice is – Teamhood!

Drive Your Team's Performance

Take the first step towards your goals with best Kanban tool

Create free account

rich kanban board cards

Kanban Board Tools Frequently Asked Questions

  • Where can I find a free Kanban board?

    Free Kanban boards are available online through various project management tools and platforms. We have written an entire post on 23 free Kanban software options, so be sure to check it out.

  • What are the disadvantages of the Kanban board?

    Key drawbacks of Kanban boards involve challenges related to remote work, as some prefer physical boards. Limitations in customization for some can be another drawback. Finally, there is a risk of overloading columns, potentially causing bottlenecks and inefficiencies.

  • How fast can I learn Kanban?

    Your learning process may depend on access to tutorials, guides, and mentorship, expediting the process with comprehensive materials. Additionally, the organizational readiness for Kanban adoption and the existing work culture can impact the learning speed.

  • Where can I learn more about Kanban?

    You can explore valuable Kanban resources on Teamhood’s website. Alternatively, in this article, you will find insights into Kanban methodologies, portfolio management, and practical tips for implementation.

Teamhood uses cookies, to personalize content, ads and analyze traffic. By continuing to browse or pressing "Accept" you agree to our Cookie Policy.