Kanban

The Best 24 Kanban Board Tools in 2024

Vidas Vasiliauskas ·

2019 - Present Co-founder and CEO @ Teamhood. 2015-2019 Head of software engineering department at Danske Bank. 2017-2018 Partner Associate Professor at Vilnius University. Lecturer of Software Architecture course 2011 - 2015 Managed numerous smaller IT teams at Prewise. Co-founder of RaveIT, Eylean, No Brakes Games Certified Agile product owner and practitioner. Managed large scale enterprise projects as well as launch of small startup products. MSc of Software Engineering at Vilnius University. Hobbies: Racing, MTB cycling, Windsurfing

kanban board tools

Eliminate project management stress with these top Kanban tools

Quick Summary

Based on the user experience of the following tools, I’ve reviewed and shortlisted the Kanban board tools that visualize workflow and provide the best project management experience.

In this list, you’ll find the best Kanban boards in 2024 with my comprehensive comparison, designed to help you find the perfect fit for your team’s needs. 

From very niche and simple to widely used Kanban software like Asana, Trello, and Teamhood, I’ve thoroughly reviewed each one, examining features such as WIP limits, swimlanes, and more. Drawing on my experience managing diverse projects, I’ve narrowed down the top Kanban options for you. 

Check out this table featuring 24 Kanban software tools. These options offer top-notch project management solutions, including some with free Kanban software versions. Keep scrolling for detailed reviews of each Kanban board.

TeamhoodAsanaTrelloMondayBusinessmapMS ProjectWrikeJiraEylean BoardKanban ToolPlanviewSmartsheetMS PlannerRedmineMiroYoutrackAyoaScrumwiseSwift KanbanKanbanflowTaskworldKanbanchiMeisterTaskHive
Brandteamhoodasanatrellomonday 1kanbanizeMS Project Logo 1Wrike Logo 140x140 1jiraeyleankanban toolleankit-logosmartsheetms plannerredminemiroyoutrackayoascrumwiseswiftkanbankanban flowtaskworldkanbanchimeistertaskhive
Capterra Rating4.9⭐⭐⭐⭐⭐4.5⭐⭐⭐⭐4.5⭐⭐⭐⭐4.6⭐⭐⭐⭐4.8⭐⭐⭐⭐4.4⭐⭐⭐⭐4.3⭐⭐⭐⭐4.4⭐⭐⭐⭐4.8⭐⭐⭐⭐4.8⭐⭐⭐⭐N/A4.5⭐⭐⭐⭐4⭐⭐⭐⭐4.1⭐⭐⭐⭐4.7⭐⭐⭐⭐4.4⭐⭐⭐⭐4.5⭐⭐⭐⭐4.2⭐⭐⭐⭐4.4⭐⭐⭐⭐4.5⭐⭐⭐⭐4.5⭐⭐⭐⭐4.5⭐⭐⭐⭐4.7⭐⭐⭐⭐4.5⭐⭐⭐⭐
Free PlanYes, unlimited usersYesYes, unlimited usersYesNoNoYesYesNoYesNoNoNoNoYesYesNoNoYesYesYesNoYesYes
Business PricingPaid from $9.50Paid from $10.99Paid from $5Paid from $9Paid from $10Paid from $10Paid from $9.80Paid from $5Paid from $10Paid from $5Paid from $19Paid from $7Paid from $5Paid from $5.90Paid from $10Paid from $4.40Paid from $12Paid from $9Paid from $7Paid from $5Paid from $11Paid from $13.97Paid from $7.50Paid from $12
WIP limits
Swimlanes
Classes of service
Statuses
Sub-statuses
Lead & Cycle time
Dependencies
Sub-tasks ✅ Infinite1 level1 level1 level1 level
Product qualitiesIntuitive
Flexible
Fast support
Feels fast
Simple
Project-first
Well known
Simple
Intuitive
Well known
Flexible
Automation
Flexible
Kanban metrics
Waterfall-first
Many features
Fast support
Project-first
Well known
Many features
Integrations
Desktop-first
Fast
Intuitive
Flexible
Simple
Enterprise focusedEnterprise
Flexible
Integrations
Simple
Native Office365 tool
FlexibleCollaborative
Free structure
IT focusedSimpleVisualKanban-firstKanban-first
Visual
Simple
Easy start
Multi-platform App
Flexibility in filtering

Kanban boards are powerful tools for visualizing progress and improving processes. They are becoming more popular among project managers who manage multiple projects, especially large-scale ones. You can manage several projects using just one Kanban board. You do this by simply creating a card for each project in the first column. 

But how do you choose the right kanban board from so many options? Well, we have a shortlist of items you should pay attention to. A robust Kanban board adapts to the needs and processes of your team with a dynamic structure:

  • Ease of use: It should be intuitive, requiring minimal training.
  • Flexibility: Customize it to your team size, projects, and workflows.
  • Visual workflow: Clear visualization aids in visualizing progress.
  • Integration: Easily sync with other tools your team uses.
  • Real-time collaboration: Work together instantly, discussing issues as they arise.
  • Adaptability: Adjust workflows and add tasks as needed.
  • Scalability: Grow your team without outgrowing the software.

Explore the fundamentals of Kanban, its principles, and crucial tools such as project visualization, WIP limits, and feedback loops within the Kanban Project Management Guide.

Top Kanban boards shortlist

We’ve covered the main key points to keep in mind, but I’ll say this again (because this is important). When choosing a Kanban board, one must care about the functional parts, non-functional qualities, and whether it matches your way of working. Whether you’re searching for a specific Kanban project management tool, work automation, or simple single project management Kanban, I suggest taking a look at the shorter list below:

Not all tools are ideal for Kanban project management, so we suggest checking out the shorter list below.

  • Teamhood – Overall best Kanban project management tool
  • Businessmap – Best for scaled Kanban
  • KanbanTool – Best for personal or small projects Kanban
  • Trello – Best free Kanban board app for single project Kanban
  • Monday – Kanban tool for work automation

Testing at least one or two tools is necessary to understand differences. It will also help you learn about your own needs and become wiser.

How we evaluate Kanban board tools

Our dedicated editorial team takes pride in crafting every review post you see on our platform. We devote considerable time to thorough research and careful evaluation of each tool we feature. Drawing from our wealth of experience in Kanban project management, we have curated a select list of tools that I can confidently recommend.

Importantly, our articles are never influenced by payment from any app or links to any site. We highly value our readers’ trust in us to provide genuine evaluations of tools and opinions found on platforms such as Capterra, G2, and other industry-authority websites.

Reviews of the best Kanban board tools

1. Teamhood

kanban board tools
Teamhood’s Kanban board tool

Capterra score: 4.9/5 ⭐⭐⭐⭐⭐

Teamhood is a truly powerful Kanban board tool that can help optimize processes regardless of industry or company size.

While Teamhood users do not necessarily have to use the framework, the tool is built with Kanban board in mind. Prioritize tasks, view metrics, generate insightful reports, and enjoy a fully customizable task board – your team’s efficiency is in your hands.

The Teamhood Kanban board is built to anticipate complexity. Its design fits more actionable information on one display than any other tool in the market.

Unlike Monday, Asana, or Microsoft Project, Teamhood delivers a unique design that condenses more actionable information onto a single display. This gives you the strategic advantage to navigate complex projects seamlessly.

Kanban on Teamhood can be designed with custom columns, column groups, rows, and secondary workflows, allowing you to track the progress of subtasks. Secondary workflows can be added to as many progress columns as needed, giving you complete control over the look of the Kanban board. This structure in Teamhood is called the Advanced Kanban Board.

This makes it easy to create a clear overview of everything happening in the project. 

Additional project management features like task dependencies, timeline, and time tracking are available to make planning work easier. 

The best part is that it all integrates seamlessly into the Kanban board tool. This means you can have the best of both worlds—a flexible way of working and planning tasks and a modern Gantt chart to plan project goals and duration. 

Easily accommodating growth, Teamhood stands out as a scalable tool for your growing business. 

Teamhood’s free Kanban board features custom statuses, status groups, rows, and downstream sub-workflows, allows you to visualize both high-level and lower-level processes in a single board. 

As a user, you can divide tasks amongst departments using multiple boards, allowing for independent process management. Meanwhile, at the managerial level, you gain a comprehensive view through project reports and the ability to monitor multiple projects seamlessly in a portfolio view.

Leverage diverse filters to dissect reports and tracked time data, providing valuable insights into lead and cycle times, as well as team velocity.

Teamhood stands out as the premier choice among Kanban tool practitioners, offering a fully functional board with cutting-edge collaboration features. See what industry professionals have to say about Teamhood.

teamhood review

Pros:

  • Combines Gantt, Time Tracking, Kanban, Workload and Reporting
  • Integrated native time tracker
  • Extensively customizable task board
  • Supports Swimlanes and even sub-swimlanes
  • WIP Limits
  • Classes of service

Cons:

  • Lack of native integrations, but they can be integrated via the Zapier automation platform.

Teamhood pricing: Includes a free plan for max 10 users with basic features. A professional plan at $9.50 per user/month, a Premium plan at $15 per user/month, and an Ultimate plan at $19 per user/month.

Website: https://teamhood.com

Start Managing Your Projects

With a Leading Kanban Software

Get Started

kanban rich cards

2. Asana

asana kanban
Asana dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

Asana is a visual task management tool that helps collaborate on projects.

To better view project tasks, Asana offers the option to create a basic Kanban board and view task movements there. Teams can create the Asana task board using columns; however, no additional Kanban features are available. You will not be able to add WIP limits or track lead and cycle time.

Asana is a nice option for those looking to add a basic board to their task management efforts. However, it is not a full-on Kanban solution that can serve complex projects or several teams in the company. What you see is what you get here, and if you are after a simple visualization, go ahead and choose Asana as your Kanban tool.

Pros:

  • Intuitive interface
  • Robust collaboration
  • Extensive integrations
  • Accessible free plan, however, very limited

Cons:

  • Columns only.
  • Minimal task assignment
  • Overly complex for basic projects
  • Lacks built-in time tracking

Asana pricing: Asana offers a Free plan for basic features, a Premium plan starting at $10.99 per user per month, a Business plan at $24.99 per user per month, and a customizable Enterprise plan.

Website: https://asana.com/

3. Trello 

Trello vs Sinnaps Kanban
Trello dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

Trello is a well-known task management tool that uses a basic task board to see work items.

Here, teams can manage simple processes and visualize tasks according to their phase. A Trello Kanban board is created using one item-wide column, where all the tasks are visualized one under another. While you can add details like descriptions, due dates, and checklists for each task, it’s important to know that Trello doesn’t offer advanced Kanban aspects like lead time or velocity tracking.

Trello might be the right fit for you if you’re after straightforward task management with a visual twist.

Trello is created for those who need a simple Kanban board for personal task tracking or visualizing a straightforward process with a small team. The project management and Kanban features are limited, so it will not work for medium—to large businesses looking to optimize their processes.

While some teams opt to install plugins to replace the missing qualities, this does not make Trello the best tool for an organization. However, it is an excellent choice if you want something for personal use.

Pros:

  • Simple and intuitive
  • Decent free version functionality
  • Customizable with Power-Ups
  • Great for individual and small team use

Cons:

  • Minimal features compared to more robust tools
  • Power-Ups not available on mobile app
  • Lacks advanced project management capabilities
  • Potential scalability issues for large organizations
  • Few integrations without paid plan

Trello pricing: Trello offers a free plan, a Standard plan starting at $5 per user per month, a Premium plan at $10 per user per month, and an Enterprise plan at $17.50 per user per month.

Website: https://trello.com/

4. Monday

monday board example
Monday dashboard

Capterra score: 4.6/5 ⭐⭐⭐⭐

If you are looking for work automation Kanban, look at Monday.

This table-based work management and automation tool displays all of the work items in a list-based view, where you can add several rows to define priority, status, and other aspects. For those looking to visualize this list in a Kanban board, Monday offers a simple Kanban task board that can be modified with different columns. You can group by status, priority, or assignment, but to get the real Kanban to feel, visualizing by status is the way to go.

Monday is a work automation tool that provides a Kanban view as an additional feature. Thus, you should not expect anything more.

However, there are no WIP limits, reports, or swimlanes. What you get is simply the ability to visualize tasks on a board. Monday also has a ton of integrations with different project management, customer service, and emailing tools, including HubSpot. The free plan only allows for 2 users, which seems more like a marketing tactic. Eventually, you’ll likely need to upgrade and pay.

So if you do not need the bells and whistles, but simply a spice of Kanban, this one is for you.

Pros:

  • Customizable
  • Robust automation
  • Notification system
  • Integrates with other tools

Cons:

  • Complex user experience
  • Lacks Kanban focus
  • Expensive pricing
  • Minimal task visibility

Monday pricing: Monday offers a free plan for up to 2 seats and paid plans starting at $9 per seat per month.

Website: https://monday.com/

5. Businessmap

Businessmap
Businessmap dashboard

Capterra score: 4.8/5 ⭐⭐⭐⭐

If you are looking for Kanban tool that can serve enterprise needs, Businessmap is a great option.

The split boards it offers let you view several levels of information simultaneously—look at the enterprise-level data alongside the team’s tasks.

You can build work item links between different boards, create business rules, and limit WIP to create a process that works for a large enterprise. Everything can be visualized in one place, thus eliminating the need to relay information to management and saving time on meetings.

Being great at visualizing company-wide processes, Businessmap can be a little more inconvenient for daily use.

Seeing the complete overview of the project may make it more difficult to identify the most critical tasks and start working on them immediately. So choose this tool when you need more of a company plan overview and not a convenient tool for teams to use daily.

Pros:

  • Customizable
  • Automation capabilities
  • Notification system
  • Integration with other tools
  • Provides templates

Cons:

  • Diminished visibility of task details
  • Inconsistent platform updates
  • Steep learning curve
  • Inconvenient for daily use on the team level

Businessmap pricing: Businessmap does not offer a free plan. Start at $149 per month for 15 users, with options scaling up to $1879 per month for 250 users.

Website: https://businessmap.io/

6. Microsoft Project 

microsoft project
MS Project dashboard

Capterra score: 4.4/5 ⭐⭐⭐⭐

Microsoft Project is one of the longest-standing project management tools on the market.

Created for traditional project management approach and Gantt charts, Project keeps evolving and now offers the ability to create a basic Kanban view as well. This Kanban board is for teams to use the tool to try out the framework or simply see their tasks on board.

MS Project offers integration with various Microsoft tools like Teams, SharePoint, and Planner, which is beneficial if your organization is already utilizing these platforms.

I’ve noticed that MS Project isn’t primarily focused on collaboration, which might be a limitation for real-time collaboration.

Although MS Project can be integrated with other Microsoft tools, I’ve found that it may not integrate as smoothly with tools outside of the Microsoft ecosystem.

The project offers no additional Kanban features, and the task board can only be modified by adding extra columns. Thus, there is little chance that this software can be used as a dedicated Kanban tool. 

However, if your team is curious and already using Microsoft Project, this is a great way of trying out the framework without any additional investments. Then, you can find better-suited Kanban tools as you decide to move forward with the application.

Pros:

  • Customizable boards
  • Gantt chart integration
  • Microsoft ecosystem integration
  • Powerful project management

Cons:

  • Not a long-term Kanban option
  • Little Kanban focus
  • Collaboration limitations
  • Integration challenges

Microsoft Project pricing: Microsoft Project does not offer a free plan. For cloud-based solutions, the pricing starts at $10 per user per month.

Website: https://www.microsoft.com/

7. Wrike 

wrike
Wrike dashboard

Capterra score: 4.3/5 ⭐⭐⭐⭐

Wrike is another enterprise-focused tool that supports Kanban. It’s the kanban solution if you want a company project management tool with some lean features. 

Wrike has various features to support departments from HR to web design. If you wish, you can also visualize tasks at hand on a simple Kanban board. You can modify this view with different columns and add in WIP to limit the work in progress.

During my research, I’ve noticed that, for example, Jira tends to be more intricate and biased toward Agile/Scrum methodologies, whereas Wrike offers greater flexibility and can adapt to various project management approaches, including Kanban.

Both Wrike and another company from this list Monday.com, provide Kanban boards within their project management features, but Wrike is often regarded as more centered on Kanban and collaboration tools.

Asana’s intuitive and clean interface stands out, making it a preferred option for non-technical teams. However, due to its robust features, Wrike might be a better fit for larger enterprises and intricate projects.

If you are looking for a more thorough Kanban application, other options from the list may be preferable. 

However, look at Wrike if you are looking for an enterprise-level project management tool with Kanban visualization.

Pros:

  • Enterprise project management tool with various features.
  • Customizable boards
  • Comprehensive project management
  • Agile methodology support
  • Visibility and collaboration

Cons:

  • Restricted Kanban view
  • No additional Kanban features
  • Limited filtering options
  • Speed and performance issues
  • Lack of prioritization

Wrike pricing: Offers a Free plan with basic features, a Team plan at $9.80 per user per month, a Business plan at $24.80 per user per month

Website: https://www.wrike.com/

8. Jira 

Jira board
Jira dashboard

Capterra score: 4.4/5 ⭐⭐⭐⭐

Jira is a powerful task management system for IT organizations. It offers various features that make it easier for the development department to manage work.

Most of the features I’ve noticed are geared towards the IT process and allow users to plan, execute, and release code as well as register and solve any issues. Kanban boards in Jira are utilized to track the work that is being done. 

They are configured from columns and WIP limits to give a quick overview and control the workflow. The teams can also measure velocity with the help of cycle time and use additional project management features like reporting and collaboration.

Jira, while a robust Kanban tool tailored for IT organizations, can present challenges for users in diverse fields due to its complexity. 

Some users have reported difficulties in customization, a lack of agility, and performance issues. Exploring alternatives on this list might be more suitable if you seek a tool that seamlessly fits your entire organization. 

I’ve also noticed that Jira leans heavily towards Scrum, making it more intricate, while, for instance with Teamhood you can stay more adaptable since the tool caters to both Scrum and Kanban methodologies with ease.

Jira’s Kanban boards are praised for their ability to oversee the entire software development lifecycle, covering everything from initial planning to bug tracking.

However, if your primary focus is on empowering your IT team, Jira remains a consideration despite its acknowledged downturns.

Pros:

  • Main Kanban features
  • Powerful application for IT companies
  • Customizable
  • Visibility and tracking
  • Integrates with dev tools

Cons:

  • Overly complicated outside the IT sector
  • Restricted Kanban focus
  • More difficult to scale in non-IT 
  • Expensive for large teams

Jira pricing: Jira offers a free version for small teams (up to 10 users). The pricing for Jira starts at $5 per user per month for the streamlined Jira Work Management plan and $10 per user per month for the Premium version, billed monthly.

Website: https://www.atlassian.com/

9. Eylean Board

eylean kanban
Eylean Dashboard

Capterra score: 4.8/5 ⭐⭐⭐⭐

Eylean Board is a powerful on-premise Kanban software great for those who need complete control of their data. This tool’s main focus is the Kanban board, so you get great customization options for their task board. This makes it easy to use for companies from various industries and backgrounds. The Kanban board is modifiable with columns, column groups, and rows, and users can choose to add WIP limits and priority swimlanes to get complete control of the process.

To track the progress, Eylean Board offers 18 different reports, amongst which you will find a Lead & Cycle time report and a Burndown chart. Additional collaboration features like time tracking and extensive task details are available, and software development teams can enjoy a real-time integration with TFS.

Eylean Board is an on-premise Windows-only software that provides some limitations on who can use it. Making it a great choice as the Kanban tool for companies where data security is a top priority.

Pros:

  • Dynamic Kanban structure
  • 18 Professional reports
  • TFS integration

Cons:

  • On-premise Windows-only

Price: Eylean does not offer a free plan. Starts at $10 per user per month.

Website: https://www.eylean.com/

10. Kanban Tool 

kanbantool kanban
KanbanTool dashboard

Capterra score: 4.8/5 ⭐⭐⭐⭐

KanbanTool is a basic Kanban task management tool. It aims to allow you to view their Kanban process on an online board. As such, this board has few additional project management features, but it provides all the basic Kanban features for the teams. 

One of the older generation free kanban tools, it’s kanban board free and straightforward. My only complaint is it’s hard to track changes without logging in. It would also be helpful to set target columns based on due dates and to have the calendar feature open in a separate window.

KanbanTool is useful for building the task board with the help of columns, column groups, and rows. Through tools like the Burndown chart and other reports, your team can leverage essential task management features such as task assignment and additional information. 

Note that tools like Wrike and Jira are known for their scalability, making them suitable for managing larger and more complex projects. KanbanTool may be more suitable for smaller projects.

However, certain limitations in KanbanTool should be considered. While it excels in providing visibility to processes, its dated layout has been noted as a drawback. The tool lacks some advanced features found in other project management tools.

The Kanban tool remains a viable choice if you focus on visualizing your process without needing to manage complex projects.

Pros:

  • Simple and intuitive for basic tasks
  • Offers Agile metrics to evaluate progress
  • Customizable interface
  • Real-time collaboration
  • Affordable pricing

Cons:

  • Will not fit to track mid to large projects
  • Lacks modern project management features.
  • Limited manual arrangement
  • No timeboxing
  • Outdated UI
  • Few integrations
  • No mobile app

KanbanTool pricing: Starts with a free plan for up to 5 users, a Basic plan at $5 per user per month, a Pro plan at $9 per user per month

Website: https://kanbantool.com/

11. Planview AgilePlace (formerly LeanKit)

leankit
Planview dashboard

Planview AgilePlace (formerly LeanKit) is another Kanban solution geared towards lean software development teams

As such, it offers a variety of Kanban features and the best ways of arranging the software development process. Planview Kanban board is created out of columns, column groups, and rows, making it easy to visualize various processes. 

You can add WIP limits to limit work in progress, while tasks can be estimated in story points or hours. Team velocity metrics help teams keep track of productivity.

Based on my research, Planview offers various views but lacks the extensive options of some competitors like Kanban Zone; additionally, it doesn’t incorporate timeboxing, a fundamental principle in methodologies like Scrum.

Planview aims to combine portfolio and work management into one tool. Thus, the setup and usage of the Kanban are a little confusing. Contrary to other solutions on this list, subtasks are not displayed under or next to their parent item and instead go to a completely different board. 

This is done for easier portfolio management but eliminates the ability to see the full scope of work in one place. Planview does not offer many additional project management features and instead suggests the use of integrations to supplement what is missing.

Pros:

  • Created for lean software development
  • Highly customizable
  • Portfolio management layer
  • Range of integrations
  • Scalable for larger projects

Cons:

  • Difficult to set up and use for non-IT teams
  • Lack of scope overview
  • Few manual arrangement
  • No timeboxing
  • Outdated UI
  • Limited views
  • No mobile app

Planview pricing: Offers a free trial period. Paid plan starting at $19 per user per month for the Teams plan and $29 per user per month for the Scaled Teams plan

Website: https://www.planview.com/

12. Smartsheet 

smartsheet kanban
Smartsheet dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

Smartsheet is a digital Kanban tool for enterprise customers. It allows users to visualize items on a simple Kanban board divided into columns. 

This tool is a good fit for those looking to analyze and review large amounts of data in their solution. It also carries features for project planning and execution.

Smartsheet packs a punch with features like reporting and automation, making it great for hefty tasks. But for simpler projects or ones that emphasize visuals, traditional Kanban tools might be a better fit.

The platform’s automation and collaboration features are excellent, and I’ve also found the Forms tool really useful. However, a clearer definition of “projects” is needed to organize sheets better. Constantly hiding columns can be annoying, and it’s sometimes hard to differentiate user errors from other issues. 

While the platform is powerful, it might not meet very specific project needs. This will be a good fit if you are looking to add simple task visualization to your project management.

Pros:

  • Ability to analyze large amounts of data
  • Plan on the enterprise level.
  • Reporting functions
  • User-friendly

Cons:

  • Restricted Kanban functionality
  • More fit for simple visualization of tasks
  • Limited Kanban features

Smartsheet pricing: Includes a Free plan, a $7 Pro plan, and a $25 Business plan.

Website: https://www.smartsheet.com/

13. Microsoft Planner 

microsoft project
MS Planner dashboard

Capterra score: 4/5 ⭐⭐⭐⭐

Another product from Microsoft, Planner is a more flexible Kanban tool for personal use or medium-sized teams

While this is still column – only Kanban board, here the teams have more flexibility to set up and track their processes. Task cards are equipped with files, comments, and subtasks to allow more usability and can be estimated to determine how long they should take. Your team can also use a calendar view for planning and a dashboard to evaluate progress.

I also like that Planner offers different views, including a chart view, a schedule view, and the Kanban board view.

This makes Microsoft Planner a nice option for those needing simple visualization and already subscribed to the Office 365 business plans. It allows you to track simple, straightforward projects with a few colleagues. 

Other options on this list may be preferable if you are looking for a full-on Kanban solution.

Pros:

  • Available in Office 365 suite
  • Reporting and analytics
  • Easy to use
  • Visual

Cons:

  • Cannot handle medium to large business needs
  • Not available as a standalone.
  • Few task management features
  • No time tracking
  • Limited free version
  • Limited support for larger teams

Microsoft Planner pricing: Microsoft Planner does not offer a free plan. The paid version starts at $5 per user per month.

Website: https://tasks.office.com/

14. Redmine 

redmine kanban
Redmine dashboard

Capterra score: 4.1/5 ⭐⭐⭐⭐

Redmine is a project management solution that merges traditional and Agile approaches into one

This amply featured tool provides anything you could think of when talking about project management. Thus, it is a great option for those wanting to add Kanban to the mix of their other processes. 

In my view, Redmine’s standout features are its versatile project management capabilities, efficient issue-tracking functionality, and seamless integration with various SCM systems. 

As for the Kanban board, you can modify Kanban view using custom columns. However, there is no way to divide the board with additional swimlanes. Work in progress is restricted with WIP, but task card visualization is limited to name and description, contrary to other tools on this list.

Redmine offers many additional project management features, such as a business risk management plugin, which makes this tool more appealing to enterprises.

After comparing it to more user-friendly options like Trello or Asana, I came to the conclusion that Redmine may present a steeper learning curve for new users due to its extensive customization options and feature-rich interface.

When considering Redmine, note that Kanban is not the tool’s main feature or goal; thus, only basic functions will be available.

Pros:

  • Agile board integration
  • Detailed view of issues
  • Quick filters
  • More suitable for enterprises
  • Offers a multitude of project management features.

Cons:

  • Kanban is not the main feature
  • Complicated to use and understand on the team level
  • Limited to certain versions of Redmine
  • May require additional plugins or customization for advanced features

Redmine pricing: Does not offer a free plan. Essentials plan starts at €5.90 per user/month

Website: https://www.easyredmine.com/

15. Miro 

miro-roadmap
Miro dashboard

Capterra score: 4.7/5 ⭐⭐⭐⭐

Miro is a visual brainstorming software that offers the Kanban tools option for workshops.

Here, your team can easily draw, create, and recreate your Kanban board, as well as add any other important information to go with it. After comparing Miro to other tools from this list, its standout features include flexibility and real-time interactivity, enabling a more dynamic and collaborative approach to project management.

Miro Kanban board setup is rather simple as there are no other Kanban-specific features like WIP or cycle time. 

However, you can customize the board in any way they like, giving them full access to customizations and the ability to determine the best process going forward.

Miro makes collaboration and working on new ideas easy and visual. If you need a lightweight Kanban solution to track your workshop, Miro is your choice. However, once the workshop is over, this tool should be replaced with a more capable Kanban tool to ensure long-term success.

Pros:

  • Easy real-time collaboration
  • No predefined form or restrictions.
  • Customizable templates
  • User-friendly interface
  • Enhances creativity and work-from-home experience

Cons:

  • No formal Kanban process
  • Lacks a daily business functions.
  • Minimal editing options
  • Lack of integration with wider ecosystem

Miro pricing: Miro offers a Free plan with 3 editable boards, a Starter plan at $10 per member per month, a Business plan at $20 per member per month.

Website: https://miro.com/

16. Jetbrains Youtrack 

youtrack
YouTrack dashboard

Capterra score: 4.4/5 ⭐⭐⭐⭐

YouTrack by Jetbrains is an issue tracker that supports Kanban.

This tool is focused on issue tracking and provides ample features so that your team can register, track, and review what has been solved. The Kanban here is set up with the help of columns and rows, allowing clearly dividing process steps as well as larger features or projects. 

Teams can also limit work using WIP limits and review progress in an accumulative flow diagram.

Trello and YouTrack offers Kanban for project management, each with its own strengths. Trello’s flexibility, customization options, and wide range of integrations make it great for agile methods. 

On the other hand, YouTrack focuses on advanced agile tools and strong issue tracking, with powerful reporting features, albeit with fewer integrations compared to Trello.

If you are looking for a Kanban project management software that allows issue tracking, YouTrack is worth considering. 

It provides a Kanban board so the team can visualize issues on a task board instead of a list where software development teams can work to resolve them. However, being so focused on issue tracking and solving makes this tool limited in which fields it can be applied. Teams outside of software development would be wise to look elsewhere.

Pros:

  • Flexible task board with free Kanban board features.
  • Customizable workflows
  • Useful Dashboard widgets

Cons:

  • Limited application
  • Geared towards software development teams looking to visualize their issue list.
  • Navigation issues
  • Initial setup confusion

Jetbrains Youtrack pricing: JetBrains offers YouTrack with a free version for teams up to 10 users, an InCloud paid subscription starting at $4.40 per user per month, and one-time server licenses starting at $600 for 15 users.

Website: https://www.jetbrains.com/

17. Ayoa 

ayoa kanban
Ayoa dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

Ayoa is a mind mapping software with Kanban integration

Focused on visualizing ideas, grouping them, and turning them into tasks, it allows you to collaborate and create in real-time. Once tasks are created, you can choose to visualize them on a Kanban-styled board for easier tracking and completion. 

In my opinion, Ayoa stands out for its exceptional visual mind mapping features, aiding teams in comprehending workflows and spotting bottlenecks. However, tools comparison shows that Ayoa might lack some of the advanced features found in other Kanban tools.

There are no additional Kanban metrics or features included in Ayoa so teams will have to rely on their own resources for tracking velocity or limiting work in progress.

This tool will be the best fit for companies that need a solution to gather all of their ideas and discover what pathways will be the best for completing a project. While the Kanban task board will allow tracking progress more effectively. This will not provide additional Kanban and project management features and users should look elsewhere to get them. If you are looking for Kanban board tool for mind-mapping, Ayoa is your choice.

Pros:

  • Visual mind mapping
  • Kanban integration
  • Collaboration features
  • Customization options
  • Integration with other tools

Cons:

  • Not a fully-featured Kanban solution
  • Limited features
  • Insufficient reporting
  • User experience issues

Ayoa pricing: Ayoa offers a free Basic plan and paid Advanced plans ranging from $12 to $156.

Website: https://www.ayoa.com/

18. Scrumwise 

scrumwise
Scrumwise dashboard

Capterra score: 4.2/5 ⭐⭐⭐⭐

Scrumwise is focused on teams that choose Scrum as their main Agile framework. 

Why is it on the this list then? 

Well, some users like to mix and match the two frameworks and for that, Scrumwise is a nice choice. This is an easy-to-use Scrum project management software enhanced with team roles, Scrum features, and reports. And in cases where the teams do not need to use Sprints, they can opt for a Kanban board.

It’s a popular choice among various teams, including software developers, IT services, marketing, product development, and consulting firms, for effective project planning and management using Scrum methodologies.

Scrumwise allows teams to build Kanban boards out of columns and suggests tracking subtasks through the process steps. 

No additional Kanban features like limiting WIP are available, but since this is used mainly by the Scrum users, work is limited in other ways. Being a Scrum-focused tool, Scrumwise loses in comparison to other solutions on this list. But is a nice choice for teams that only need Kanban for certain parts of their project which otherwise is run in Scrum.

Pros:

  • Agile tool with good Scrum features.
  • Kanban support
  • Customizable columns
  • Backlog management
  • Prioritization

Cons:

  • No additional Kanban features except board.
  • No advanced reporting
  • Fewer integrations
  • Restricted scalability for larger teams

Scrumwise pricing: Scrumwise offers free plan. Paid plans start at $9 per user and a yearly plan at $7.50 per user.

Website: https://www.scrumwise.com/

19. Swift Kanban by Nimblework

image 15
Swift Kanban dashboard

Capterra score: 4.4/5 ⭐⭐⭐⭐

Swift Kanban is a Kanban tool aimed at small to medium teams.

Contrary to the previous entry on the list, this tool is fully focused on Kanban and thus allows teams to take advantage of various features. Taskboards can be created out of columns and column groups. Teams can limit the work in progress and track velocity and cycle time to identify and tackle any issues early on.

I like how it offers clear visualization of workflows, easy task management, and straightforward progress tracking. The mention of its suitability for task tracking in a large organization with 200 people indicates a promising balance of features, usability, and cost for Kanban users. However, I’m concerned about whether it fully meets the complex needs of such a sizable organization.

Swift Kanban is great for small to medium teams; however, it lacks some features for medium to large organizations. Companies can use an enterprise overview, where parent tasks are displayed and evaluated by multiple layers of subtasks assigned to them. 

However, this is not really effective for really large companies as there is no full-scope overview available. Thus, this tool is better suited for smaller Kanban dedicated teams that are looking for a fully featured solution.

Pros:

  • Fully featured Kanban board.
  • Good for large teams
  • Balance of features, usability, and cost
  • May offer an intuitive interface for Kanban-specific tasks

Cons:

  • No direct comparison or reviews available
  • Potential learning curve for Kanban-specific tasks (SwiftUI)
  • May not be as customizable or feature-rich as some other tools (e.g., Jira)

Swift Kanban pricing: SwiftKanban offers a free plan for teams up to 10 users, a Group plan at $7 per user per month for up to 50 users.

Website: https://www.nimblework.com/

20. Kanbanflow 

kanbanflow kanban
Kanbanflow dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

When time tracking is important, looking for Kanban board can be tough. Kanbanflow is one of the few options that offers good free kanban board features and integrated time tracking.

In my view, KanbanFlow and Trello are both visual collaboration tools. While Trello is good for daily task tracking and team collaboration, KanbanFlow offers more Kanban-specific features. Additionally, KanbanFlow’s pricing, starting at $5 per user per month, is more competitive, with a free version available too.

Compared to Kanban tools like KanbanTool and Teamhood, KanbanFlow offers a simpler, more basic approach. It’s suitable for teams new to Kanban or those preferring simplicity, but it may lack the advanced features and scalability needed for larger businesses.

For the Kanban application, you can modify the task board with columns and rows and also track lead and cycle time, making it easy to evaluate productivity. Time tracking features can be used to implement Pomodoro techniques and compare estimates to actual time spent on each task.

However, if you are looking for a modern-looking solution, the interface of KanbanFlow can be a bit of a letdown. It will also be harder to scale if your team grows or if Kanban takes over the whole organization. Consider this tool if you want to implement Kanban and take advantage of the automatically calculated metrics to understand team velocity and possibilities to improve their process.

Pros:

  • Kanban metrics and time tracking features.
  • Visual task representation
  • Practical task management
  • Integrated Pomodoro timer
  • Multi-user capabilities

Cons:

  • Limited to smaller teams and a little outdated design.
  • Few advanced features
  • Lack of automated rules
  • Difficulty managing projects with multiple users

Kanban Flow pricing: KanbanFlow offers a free plan with unlimited boards and tasks, and a Premium plan at $5 per user per month.

Website: https://kanbanflow.com/

21. Taskworld 

Taskworld
Taskworld dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

Taskworld is a task management software that offers a Kanban task board view.

It allows you to manage tasks, collaborate on projects, and discuss progress while visualizing tasks on a Kanban board. 

You can set up the board in various ways to represent your process and workflow; however, this solution does not offer other Kanban features. So, if you want an option that can give you the full experience, look for another item in this list of Kanban tools.

Having reviewed Taskworld alongside Trello and Asana, I’ve noticed a standout feature: “Smart Tasks,” which automates repetitive tasks, a feature missing in other Kanban tools. Additionally, Taskworld’s user-friendly interface simplifies project management compared to Trello and Asana.

Taskworld will be appreciated by teams that want something similar to Microsoft Planner, but do not want to invest in the Microsoft 365 suite. It is a nice option for small teams that need a tool to assist basic project management needs. 

However, Taskworld will not scale, support complex processes, or allow you to implement Kanban within your company fully. If you choose it as a long-term Kanban solution, this is something to consider.

Pros:

  • Intuitive interface
  • Easy to add tasks
  • Customizable Kanban board
  • Chat tool for team communication
  • Good for tracking project progress
  • Suitable for business, retail, and editorial use

Cons:

  • Suitable mostly for smaller teams.
  • Limited features compared to other tools
  • Navigation can be confusing
  • Restricted support for advanced project management methods, such as agile or waterfall methodologies
  • No deadline options in project checklists

Taskworld pricing: Taskworld offers a free plan up to 3 users, and a paid version that begins at US$11.00 per month

Website: https://taskworld.com/

22. Kanbanchi

kanbanchi kanban
Kanbanchi task management

Capterra score: 4.5/5 ⭐⭐⭐⭐

Kanbanchi is an online Kanban software that helps teams visualize their process in the G-suite.

This application is especially convenient for those who manage most of their work-related documents and information through Google. As they can use their account to create project boards and visualize what is going on with the help of Kanban and Gantt views.

In my review, Kanbanchi impresses with its seamless integration with Google Drive, aiding organization and workflow efficiency. It’s also lauded for its security features and advanced tools like Gantt charts and time tracking. However, it may not offer the same level of advanced AI capabilities found in tools like Taskade.

As a Kanban solution, it is not very advanced but will work for those looking to visualize their processes. However, you will not find Kanban-specific metrics and reports to help you improve on that process. 

Kanbanchi also offers a student-specific package and thus can be used to track and assign classwork projects and project management training.

Pros:

  • Integration with the G-suite
  • Simple to use
  • Gantt chart view
  • Customization
  • Collaboration

Cons:

  • Provides a limited Kanban implementation
  • Will not work for tracking large or multiple projects
  • No timeframes
  • Limited AI capabilities
  • No mobile access

Kabanchi pricing: Kanbanchi offers a free demo plan and paid Premium, Professional, and Enterprise plans starting at $13.97 per user per month

Website: https://www.kanbanchi.com/

23. MeisterTask

meistertask
MeisterTask Kanban view

Capterra score: 4.7/5 ⭐⭐⭐⭐

MeisterTask is a web-based task management tool with Kanban.

This solution allows you to visualize your process with tasks and subtasks and set WIP limits to ensure the work moves forward continuously. It also features a built-in document management system, reporting, time tracking, and a timeline view to ensure easy project flow.

From what I’ve seen, MeisterTask is exceptional in the Kanban tool arena, with its easy-to-use interface, intuitive drag-and-drop features, and real-time collaboration options. It’s packed with useful features for managing tasks and projects, including specialized tools for team collaboration like task assignment and deadline tracking. Plus, it lets users create custom Kanban boards tailored to their workflows.

Compared to the tools on this list, MeisterTask looks more like a Kanban app than a tool. Thus, making it more enjoyable to use for those who like the aspect of gamification. It will serve as a great option for smaller teams of agencies that want to visualize their tasks but do not have overly complex processes to manage and track.

Pros:

  • Visually appealing
  • Can work in many different industries
  • Kanban WIP limits
  • Integrations with other tools

Cons:

  • One-dimensional Kanban view
  • Lacks Kanban analytics
  • Will be tough to support a more complicated process
  • Limited collaboration features
  • Not fully manual arrangement of to-do items
  • Limited training resources available

Meistertask pricing: MeisterTask offers a free version with unlimited tasks, projects, and collaborators, and a Pro plan starting at $7.50 per user per month.

Website: https://www.meistertask.com/

24. Hive

hive kanban
Hive dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

Hive is our last pick for this list. It’s an advanced Kanban tool with a user-friendly interface and versatile platform compatibility. The tool is known for its collaboration features, various project views, and the flexibility to submit change requests.

I’ve found Hive a unique option as a project management tool.

It’s used by big names like Google and Toyota and offers features like task assignment and deadline tracking. Plus, its customizable workflows and sleek design make work easier. 

Different pricing plans are available, including a free version for small teams.

However, mobile apps need improvement, especially for iPads and iPhones. A learning curve for certain features is quite steep, while some timing actions and alerts might be falling behind.

Despite these points, the platform is committed to continuous improvement through features like Canny for user feedback.

Pros:

  • Various project views
  • Flexibility in change requests.
  • Customizable templates
  • Gantt and Kanban views for project visualization
  • Instant messaging for collaboration
  • Focus mode to minimize distractions

Cons:

  • Slow loading times
  • No way to specify task progress percentages
  • Limited mobile app functionality
  • No option to partially conceal or set rules for Kanban columns

Hive pricing: Hive offers a free version and paid starting at $12/user/month

Website: https://hive.com/

What is the definition of a Kanban board? 

If you’re just starting out with Kanban, check out our post about Kanban project management for an in-depth introduction. For the distinctions between Kanban, Scrum, and Scrumban, read the following article.

Kanban boards, cards, and lists are integral to the Kanban methodology. They facilitate work visualization, limit work in progress, and optimize efficiency.  

  • A Kanban board, whether physical or digital, visually depicts work status using cards representing tasks and columns representing workflow steps.  
  • Kanban statuses, organizes and categorizes work items as they move from one stage to another. 
  • Kanban cards, representing individual tasks, track progression through stages, aiding in lead time analysis. 

If you’re working with a client, you can even assign tasks to them in a dedicated section. This means decision-makers can review and approve planned tasks or discuss necessary changes, keeping everyone in the loop.

How to choose the right Kanban Board for your toolkit?

When picking the Kanban tool for your team, I advise factoring in flexibility and customization. Why?

Teams have different needs, so a customizable Kanban board is key for effective workflow management. It should adapt to changing requirements, integrate with tools, scale with team growth, and offer a user-friendly experience for quicker adoption and efficient use.

Prioritize simplicity, meet organizational needs, be wary of popular tools, focus on the process, and look for features that support organic collaboration. Don’t be swayed by popular tools; ensure they fit your needs. Emphasize process over features for real progress.

I also recommend starting with a simple Kanban setup and then building up your process within the chosen tool as needed. This way, you will begin with a no-fluff, straightforward Kanban setup and gradually expand your process as your project requirements grow.

The ideal Kanban board should also provide a wealth of metrics, such as:

  • Cycle Time: The time a task takes to move from start to finish. 
  • Throughput: The number of tasks completed within a specific timeframe. 
  • Lead Time: The duration from task addition to completion. 
  • Work-in-Progress (WIP): The number of tasks currently in progress. 

If your team’s cycle time is prolonged, it could signal a workflow bottleneck requiring attention. Explore each resource to gain a deeper understanding of Kanban.

Finally, I’ll mention that success in Kanban is more about the process than the tool. Kanban works best when the team understands and applies its principles and practices, regardless of the tool used.

Best practices using a Kanban boards

Effective Kanban board practices include implementing process limits for streamlined workflow management. Key aspects involve adding a backlog column with limited high-priority items in the To-Do column.  

  • We think setting Work in Progress (WIP) limits is crucial to maintain efficiency. Structured columns like Backlog, To Do, In Progress, QA, and Done contribute to a well-organized workflow.  
  • While some prefer a regular backlog, using a Kanban column for backlog ensures consistency. Balance the backlog size to prevent the Kanban board from becoming overwhelming. Quick filters and swimlanes will ensure you manage complexity and reduce noise for clear team communication.  
  • Lastly, regular queue replenishment meetings maintain cleaner boards and emphasize quality over quantity, fostering effective team collaboration. 

For this, Teamhood is a fantastic choice. It focuses explicitly on Kanban needs and allows plenty of modifications to be made on the Kanban board you use. Along with ClickUp and Asana, Teamhood is amongst the tools that will easily handle teams up to 200 people and even more. 

Related Kanban project management software reviews

Best Kanban board tools summary – What’s next?

All the Kanban boards mentioned in this list are great for their specific users. You can find something for any purpose, company structure, or industry and enhance the Kanban application within your team. For those looking for the most versatile and adaptable Kanban tool, the clear choice is – Teamhood!

Drive Your Team's Performance

Take the first step towards your goals with best Kanban tool

Create free account

rich kanban board cards

Frequently Asked Questions

  • What are the disadvantages of the Kanban board?

    Key drawbacks of Kanban boards involve challenges related to remote work, as some prefer physical boards. Limitations in customization for some can be another drawback. Finally, there is a risk of overloading columns, potentially causing bottlenecks and inefficiencies.

  • How fast can I learn Kanban?

    Your learning process may depend on access to tutorials, guides, and mentorship, expediting the process with comprehensive materials. Additionally, the organizational readiness for Kanban adoption and the existing work culture can impact the learning speed.

  • Where can I learn more about Kanban?

    You can explore valuable Kanban resources on Teamhood’s website. Alternatively, in this article, you will find insights into Kanban methodologies, portfolio management, and practical tips for implementation.

Teamhood uses cookies, to personalize content, ads and analyze traffic. By continuing to browse or pressing "Accept" you agree to our Cookie Policy.