KanbanTool vs Trello vs Teamhood: Side-by-Side Comparison (2024)

Dovile Miseviciute ·

Passionate content marketer looking to bring better solutions to the project management space. 2020 - Present Marketing specialist at Teamhood. 2014 - 2020 Marketing manager for Eylean.

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Picking your next task management solution may seem like a complicated task, but it does not have to be this way. Compare 3 popular Kanban solutions to find the best fit for your team – KanbanTool vs Trello vs Teamhood.

We have divided this comparison into specific categories to make finding the information you are looking for easier.

KanbanTool vs Trello vs Teamhood: Overview

To begin, let’s take a look at the description each of these 3 tools provide about themselves.

KanbanTool is a project management application for Kanban teams.

Trello is a visual team collaboration tool to track and review daily progress.

Teamhood is a Kanban project management tool for high-performing teams.

So, it is clear that all 3 tools in this comparison focus on visualization and tracking of your team’s progress. In all 3 cases, this is done on Kanban-inspired task boards with additional task and project management features to enhance the performance of the team.

kanbantool vs trello

KanbanTool vs Trello vs Teamhood: Kanban

Without further ado, let’s begin this comparison by looking at what Kanban features each of these tools has to offer.

Kanban Board
Kanban Swimlanes
WIP Limits
WIP Limits for Swimlanes
Commitment Points
Lead & Cycle Time
Actionable Agile Metrics
AI Estimations
Synced Cards

KanbanTool has quite a few Kanban features to choose from. Here, you will be able to create a Kanban board made up of statuses and swimlanes, as well as limit the WIP and track lead & cycle time Kanban metrics. This has all the basics required by a Kanban team but may lack some more advanced features for more experienced users.

Trello Kanban implementation is much simpler – a Kanban board with statuses. You will not find additional Kanban elements in this tool but will be able to visualize and track a simple process of your team.

Teamhood brings the most advanced Kanban application out of the three. Besides the features mentioned already, you will also find advanced additions such as – secondary statuses to track the progress of subtasks, actionable Agile metrics to give you additional insights, and synced cards to keep consistent information through all your boards. All of this makes this Kanban board the most flexible and pleasant to use by both new and experienced Kanban practitioners.

kanbantool vs trello

KanbanTool vs Trello vs Teamhood: Collaboration

Next, let’s look at another important aspect of working within any team – collaboration. These are the features available in each solution.

Comments & Mentions
Team Roles
Guest Users
Calendar View
Workload View
Custom Work Hours & Hourly Rate
Board Mailboxes

KanbanTool offers just a couple of features when it comes to collaboration – commenting and notifications. This will allow you to communicate with the team members within your task board, but won’t provide any additional benefits.

Trello has a little more to choose from with the ability to add guest users and a calendar view. Using these features you will be able to include third parties in your process and have several visualization options for your tasks.

Teamhood will give you the most collaboration features out of the 3. Without what is already mentioned, you will be able to assign team roles, thus managing user access levels. Teamhood also provides you with a workload view and custom work hour editing for each team member. Lastly, you will be able to create new tasks via email and enjoy auto-estimations.

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KanbanTool vs Trello vs Teamhood: Task Management

Our next category in this comparison is task management. Let’s see what capabilities you will enjoy with each tool.

Child Tasks✅ (Power-Up)
Task Assignments
Multiple Task Assignees
Task Watchers
Due Dates
Recurring Tasks✅ (Power-Up)
Task Templates
Synchronized Copies
Timeline View
Workload View

KanbanTool is equipped with quite a few task management features. You can assign tasks to your team members, add due dates, dependencies, and tags, create recurring tasks and task templates. This gives your team a good feature base, however, KanbanTool is limited when it comes to reporting such as workload or timeline view.

Trello has a little different combination of features to choose from. Here, you will get the timeline view, but won’t be able to set dependencies or create task templates. Still, it has a good base to work with. It is also worth mentioning that some of the task management features are only available through Power-Ups, so you will not get them out of the box.

Teamhood again offers the most task management features out of the three. Some of the more advanced additions include child tasks, task watchers, mass actions, and synchronized copies. Making this tool more user-friendly and efficient.

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KanbanTool vs Trello vs Teamhood: Project Management

Next, let’s scale our view and explore the project management features of the three options. This section will be particularly interesting if you are working with several teams or on larger projects.

Gantt Chart✅ (Power-Up)
Baseline & Baseline Comparison
Portfolio Overview
Timeline View
Project Templates
Time Tracking✅ (Power-Up)
Budget & Cost Tracking
Custom Dashboards
Automated Reporting
Earned Value Management
Dependency Auto-Rescheduling

KanbanTool seems to be a little limited in terms of project management features. Here, you will find task board templates that can be used in different scenarios, time tracking, and automated reports. This will help oversee what the team is doing and track progress on a limited scale.

Trello offers a few more features such as custom dashboards, timeline view, and Gantt chart (available through a Power-Up). Thus giving its users an opportunity to create and track their project plans.

Teamhood gives its users various project management capabilities. The Gantt chart is equipped with a baseline comparison, you can quickly track several projects in the portfolio view, and track the cost of your efforts. Giving you more insight and control of what is going on with a team.

kanbantool vs trello

KanbanTool vs Trello vs Teamhood: Information Management

Each project requires just a bit of information management – documents, communication, and other materials needed to execute laid-out plans.

Wiki Pages/Documents
File Sharing
Idea Management
Document Classification

KanbanTool will provide your team with file sharing and idea management. Giving you an opportunity to keep the information within the tool itself.

Trello is exactly the same allowing you to add documents to tasks, but not giving you the ability to edit them within the tool itself.

Teamhood will equip your team with Wiki-style pages and document classification. So, you will be able to create and manage important documents within your Teamhood workspaces. Ensuring all the data is updated and anyone on the team can access it at any time.

KanbanTool vs Trello vs Teamhood: Pricing

Lastly, here is the comparison of the pricing for the 3 tools. As you can see, all of them offer a free version as well as business plans. To see the full pricing follow the links on each tool.

Free version✅ Unlimited users
Business Plans Starting From$5 per user/month$5 per user/month$9 per user/month

KanbanTool vs Trello vs Teamhood: Suitability for Business

The 3 tools in this comparison are all just a little different and bring specific advantages to the table.

KanbanTool will serve a small Kanban team that needs to visualize the process and track the efforts with Kanban reports. However, this may be a limiting option for those working in a hybrid method or looking for more project management features.

Trello will fit a team that is looking to visualize their efforts on a Kanban-style board but are not interested in other Kanban features. Here, you will get a few more collaboration features and views. However, most of them have to be manually set up through Power-Ups.

Teamhood will prove to be a great fit for small to medium-sized teams looking for both – great Kanban implementation and project management features. It merges the two worlds together allowing the user to choose what they need for a highly effective process.

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