Productivity Tips & Features

In this article, we provide a set of essential productivity features to save your time every day while using Teamhood.

1. Repeating items – setup a repeating schedule for new items.
2. Multi-select panel – perform same action on multiple items at the same time.
3. Board mailbox – send emails to a Board mailbox and see them convert into items.
4. Item templates – standardize your work by reusing prefilled work data.
5. Hotkeys – speed up your workflow by using keyboard shortcuts.
6. Automations – let Teamhood perform repetitive updates for you, with Zapier for everything outside Teamhood.
7. Quick search everywhere – find settings, fields and items without scrolling.
8. List view comfort settings – freeze the first column and wrap long text.

Read more details about each feature below or watch this video to learn more.

1. Repeating items

This is feature is ideal when you need to repeat the same work on a recurring basis. For example – weekly metrics report.

1. Create an item
2. Fill in all the necessary work data
3. Set the start/due date
4. Make it repeating

When creating repeating items you have also two additional options for how they should behave:

1. Always create new item when repeating – this ensures that everytime there is a new item created with same work data. This is useful when you need to assign item to different people every time or some small details change. Also, that can help with structuring report data.
2. Repeat only when completed – do not repeat item until it is completed. This is useful when you want to prevent

You can combine both settings for the optimal effect.

2. Multi-select panel

Save time on repetitive tasks. Need to assign the same person to more than one item? Want to change the color of multiple items? You should use Teamhood multi-action bar. In List, Kanban, or Gantt views tick the selection box and a multi-action bar will appear for your convenience.

3. Board mailbox

If your team receives work requests via email, or if there is some urgent task that was emailed to you – no need to copy data manually, just forward that email to your Teamhood board mailbox. The subject line, body text, and attachments will be converted to an item. You can also email tasks to someone and cc the Teamhood Board mailbox. If a person’s email matches the Teamhood user email, that person will be auto-assigned to the item in Teamhood.

To do so, you need to go to your board settings and copy the mailbox.

4. Item templates

Stop repeating the same data entry with new items and fix that by creating standardized item templates. Child items, descriptions, assignments, tags, and colors can be reused every time you need a new task. Create a template by defining an exemplary item and then saving it as an item template. Once you’ve done that, you will have the ability to create a new item from the specific template as shown below.

Read more about templates.

5. Hotkeys

Teamhood supports a range of hotkeys to help you work faster:

• CTRL+K to quickly open global search and find anything across your workspace.
• CTRL+Z lets you undo your last action (note: not all actions currently support undo).
• CTRL+V allows you to instantly attach images from your clipboard.
• While working with Gantt charts, hold Shift while dragging items to automatically reschedule dependent tasks.
• Hold Ctrl to prevent automatic rescheduling.
• Press N (when you’re not typing text) to open the notes section immediately.

6. Automations

Teamhood has built-in Automations. Set a trigger, add conditions, and let Teamhood apply the changes — reassigning work, moving finished items, adjusting schedules when a dependency shifts, or logging time when an item reaches a stage. Start there for anything that happens inside Teamhood.

For workflows that cross into other tools, use Zapier. If you are using other popular SaaS tools, you will most likely find them on the Zapier platform. Examples of such scenarios:

• Create Teamhood item once a support ticket is submitted in Salesforce or Hubspot
• Send slack notification when new Teamhood item is created
• Create new Azure DevOps item when Teamhood item is moved into specific board

7. Quick search everywhere

Long lists of fields and options are faster to work with when you search instead of scroll:

• The Filter and Customize panels both have a quick search field for locating a specific setting or field.
• The side menu is searchable, so you can jump to a board, report or page directly.
• CTRL+K opens global search from anywhere.
• You can also drag your favourites into the order you want, so the views you use daily sit at the top.

8. List view comfort settings

Two small settings make wide boards much easier to read in List view:

• Freeze the first column so item titles stay visible while you scroll sideways through fields.
• Wrap text in custom text fields (Customize → View) so you can read the full value without opening the item.

Two more everyday time-savers worth knowing: you can download several attachments at once from the Attachments view and Board Overview, and you can save a whole board as a reusable board template instead of rebuilding a recurring project each time.