Time Off Management
To ensure that your project planning has all the necessary data related to vacations and public holidays, Teamhood offers Time off management functionality. Time off events are excluded from the item schedule, the same way as weekends.
When to use time off events
Time off events are very useful when:
- You need to communicate about company-wide time off days which can affect project or task planning.
- You need to book personal vacations and have them visible in Teamhood’s calendar.
- You want to ensure that items get correctly scheduled because Teamhood takes into account days off.
⚠️ Newly added time off events do not affect item schedules until someone reschedules/updates the item. This is mainly to prevent large-scope data changes in case of user error / accidental mistakes.
You can find Time off settings by clicking on your user avatar and selecting “Time Off”.
Types of time off
When creating time off events. Users can choose what type of event it is by selecting to which users it applies.
Public holidays (Company level)
Company-level time off events should be created when you need to capture public holidays or the whole company’s absence from project work. Such events will affect all workspaces and all users.
⚠️ Only account owners can add or edit company-wide time off events.
These events will be visible in:
- Workload overview
- Calendar overview
- My Calendar
- Gantt
- Timeline
- Global workload report
- Schedule picker
Personal time off
Any user can add their own personal time off. Just be sure to have “For me” selected when creating such events. Personal time off events affect only items assigned to you.
Personal time off events are visible in:
- Workload grouped by user
- Timeline grouped by user
- Gantt (only for items where the user is assigned)
- My Calendar
- Global workload grouped by user
Group time off
If more than one user but not everyone in the company shares the same time off event, you can create a single entry and pick the ones who should be affected by this time off.
⚠️Only account owners can add or edit group time off events.
Such events will be visible in:
- Workload grouped by user
- Timeline grouped by user
- Gantt (only for items where the user is assigned)
- My Calendar (if you are included in the event)
- Global workload grouped by user
Item scheduling and time off
Every time off event is taken into account when rescheduling an item. The following logic applies:
- Company-wide events affect all item schedules and time off days are excluded (making items longer in calendar duration)
- User-level time off events affect only items schedules where the user is assigned
- If a time off event is created after the item schedule is set – the item schedule is not updated
- If the item schedule is set with the time off event already present – its schedule will be updated
