Working with Guests in Teamhood

Guest collaborator is a limited license which should be used for short term collaborators who might use Teamhood system not at full potential.

Guest Collaborators are ideal for involving external partners or temporary team members in your projects, ensuring all essential information is centralized within Teamhood. Each Teamhood subscription plan receives a limited amount of Guest licenses to use.

What are the limitations for Guests?

Guests can be assigned the following roles:

• Viewer: Allows viewing of workspace content without editing rights.
• Guest Contributor: Permits limited interaction, such as commenting and updating specific tasks.

For a comprehensive overview of roles and access rights, refer to our Roles & Access Rights page.

Common uses cases for Guests

• Client Engagement: Invite clients as Viewers to provide them with real-time visibility into project progress.
• Subcontractor Collaboration: Assign External Contributor roles to subcontractors, enabling them to update tasks and communicate within the project.
• Fake users/Machinery/Resource management: Create fake guest accounts by typing non-existing email address for equipment or non-human resources (e.g. Heavy Lifter, Production Line, Analysis Machine, etc.).

How can I invite Guests?

You need to be admin of workspace where you will invite guests. If you have necessary role, then you simply click “Invite Team” and fill in the data of that user. Enure you choose “Guest” instead of “User” and that you have Guest licenses remaining. More about inviting users to Teamhood here.

How can I remove Guests?

• Removal: Workspace admins can remove Guest Collaborators from a workspace as needed.
• License Management: To free up a Guest license, the account owner must deactivate or delete the Guest Collaborator via the Users and Licensing panel.

For detailed information on subscription plans and the number of Guest licenses available, please visit our Pricing page.

For further assistance, contact our support team.