Gantt View
Gantt view is best for tasks that need to be tracked over time – planning projects, tracking task dependencies, setting milestones, and monitoring progress.
This page will walk you through customizing the Gantt view – from adjusting rows and fields to dependencies and milestones. Additionally, we’ve prepared an introductory video on how to use the Gantt chart in Teamhood.
Rows
Gantt rows help you to divide your project into smaller sections, such as different phases or teams.
You can easily collapse or expand these rows as needed. For example, the rows (collapsed) represent different project phases:
- Initiation
- Execution
- QA
- Closing
Note: The rows are consistent and work smoothly across Gantt, Kanban, and List views.
Fields
To choose which fields will appear next to each item in the Gantt view, click “Customize” at the top of your screen.
Here, you can select from predefined options or create custom fields. For example, let’s display schedule and duration.
Dependencies
Once you add items to the Gantt view, you can create dependencies between them by drawing an arrow from one item to another.
There are four common dependency types to choose from:
- Finish to Start (FS): The successor item can start once the predecessor item is completed.
- Finish to Finish (FF): The successor item must finish at the same time as the predecessor item.
- Start to Finish (SF): The successor item can only finish once the predecessor item has started.
- Start to Start (SS): The successor item can start once the predecessor item has started.
If you make a mistake or need to change the dependency type, simply click on the dependency. A drop-down menu will appear with options to update or delete the dependency.
Once a dependency is set, the successor item will be automatically rescheduled according to the type of dependency.
For example, with a Finish-to-Start dependency, the successor item’s start date will align with the predecessor item’s end date.
Note: If you are working with strict deadlines, there is an option to lock item or milestone schedules.
Choosing how linked items react
When you change the schedule of an item that has dependencies, you decide what happens to the items linked to it — either shift them automatically along with the change, or keep them fixed where they are.
You can also make that choice as you drag, without opening any settings:
- Hold Shift while dragging an item to reschedule its dependent tasks with it.
- Hold Ctrl to prevent automatic rescheduling.
Dependencies Manager
Clicking the dependencies field in Gantt or List view opens a dedicated Dependencies Manager, where you can see and manage all of an item’s relations in one place. Previously this opened the full item details, which made it harder to work through dependencies quickly.
You can also filter by dependency state — for example, showing only items whose dependencies are all ready, or only items that have no dependencies at all. See item relations for the full list of conditions.
Milestones
In Gantt view, you can easily visualize important milestones. Use them to highlight key events, achievements, and deadlines.
To add a milestone, create a new item and then convert it into a milestone using the quick menu.
Milestones will be displayed with a different shape for easier navigation.
Critical Path
Critical Path helps you identify tasks that directly impact your project timeline. When enabled, it highlights the longest sequence of connected tasks without gaps, which are crucial for completing the project on time.
The critical tasks are shown in red, while non-critical tasks fade to gray, making it easy to see which activities are essential for meeting deadlines
Baseline
Use the Baseline feature to save your project plans and later compare them with the actual progress.
Note: Only one Baseline can be saved at a time.
Baseline fields and formulas
Beyond the visual comparison on the chart, Baseline fields let you work with planned-versus-actual figures as data. Using formulas, you can calculate the difference between what was planned and what actually happened, which makes deviation easy to track and report on throughout the project.
Baseline data is also available through the Open API, so planned values can feed external reporting.
Reverting to a saved baseline
If a plan has drifted and you want to go back to it, you can revert project data to a previously saved baseline. This covers the project timeline, estimations and budget, so you can restore an earlier plan rather than reconstructing it — useful when scope changes are rejected or a planning scenario is abandoned.
WBS Numbering
Tasks can be numbered automatically using WBS (work breakdown structure) numbering in Gantt and List views.
Each item gets a hierarchical number reflecting its place in the structure (1, 1.1, 1.2, 2 and so on), which makes large plans far easier to navigate and to reference in meetings, documents and correspondence.
Exporting the Gantt Chart to PDF
When you export a Gantt chart to PDF, you control what appears on the printed plan. You can choose whether to include weekends, time off, the today marker and the grand total, and you can print item titles directly on the Gantt bars for readability.
Full details of both import and export options are in import & export data.
View Mode
You can customize the Gantt chart view by opening the “Customize” menu at the top of the screen.
Choose the view type that best fits your needs – daily, weekly, monthly, or quarterly – to either focus on detailed tasks or get an overview of the project. Adjusting the view allows you to zoom in on specific details or see the bigger picture of your timeline.
Note: You can further customize the Gantt view using various filters and save it as the default view, either for everyone or just for yourself. This way, you won’t need to adjust the settings each time you access the view.
Excluding Public Holidays and Vacations
If you need to exclude time off events from Gantt view, you can access Time off settings by clicking user avatar. Time off is available to Business or Enterprise plan subscribers.
