Kanban View

Kanban view is best for daily task management and tracking progress. It helps to monitor individual work and collaborate on tasks.  

This page will guide you through customizing the Kanban view by adjusting rows, statuses, sub-status groups, item limits, colors, and layers. If you prefer, here’s an introductory video on how to use Kanban boards in Teamhood. 

Rows

Use Kanban rows to organize different teams, work item types, projects, and more. You can add as many rows as your project requires and collapse or expand them according to your current needs. 

To have more control over the board, you can set specific limits for each row, such as: 

• Number of items 
• Budget 
• Estimations 

This allows you to quickly identify if any limit has been exceeded and take appropriate action. 

Statuses (Columns)

Statuses (columns) represent your team’s process from planning to completion. Moving work items through these statuses helps you stay informed about the progress. 

You can edit the statuses (columns) in the following ways: 

• Use the toggles on the board 
• Open “Edit” mode (top left corner) 
• Navigate to Board Settings -> Customize Workflow 

There are two types of statuses: sub-statuses and status groups. Sub-statuses let you expand child items into standalone cards, while status groups are used to organize related statuses. 

Status Groups

Status Groups help organize workflows by grouping statuses. We recommend grouping statuses by their stage: Input, Work in Progress, and Output. Then, break each stage down into more specific steps (sub-statuses). For example, the process could include: 

• Input: New, Priority 
• Work in Progress: To Do, In Progress, Done
• Output: Completed

Sub-Statuses

Sub-statuses allow you to break down parent items into child items, which can then be viewed separately on the Kanban board. This means you can visualize both parent and child tasks together on the board. 

This feature is especially helpful for larger tasks, as it lets you divide them into smaller, manageable tasks and track their progress individually. 

Work in Progress Limits

Additionally, you can assign item limits – WIP limits – to each individual status, sub-statuses or status group to control the number of items that can be associated with a specific status or group at any given time.  

To add WIP limits, click the “Action menu” next to the selected item and choose “Settings.” Alternatively, you can adjust the limits in the Kanban view while in “Edit” mode. You can select from predefined values or enter a custom value. 

Note: WIP Limits must be activated in the Workspace settings first. To do this, go to Settings → Workspace → General → Features. 

Colors

The Kanban view in Teamhood offers both a flexible structure and customization options for the board’s appearance. You can personalize the colors of your rows, statuses, and items to create a visually organized workspace, so it’s easier to track progress and improve workflow. 

Layers

In the Kanban view, you can also quickly access performance data through layers. Activate these layers to display key information directly on the item cards. The available options are: 

• Estimated vs. tracked time 
• Item age 
• Time spent in status 

Converting an Item into a Child Item

Any Kanban item can be converted into a child item of another card. Its progress and history come with it, so nothing is lost in the move.

This is the tidy way to deal with work that turns out to belong under something bigger — a task raised on its own that is really part of a wider work package. See child item management for how hierarchies behave.

Filtering by Dependencies

Kanban supports filtering by dependency state, which is the fastest way to turn a busy board into a list of work that can actually be started. Filter by Has all dependencies ready to see only items whose prerequisites are complete.

The other conditions — Has not ready dependencies, Has any dependencies and Does not have any dependencies — are covered in item relations.

Board Icons and Colours

Boards and workspaces can each be given their own icon and colour, which replaced the old fixed coloured square. In an account with many boards this is a genuine navigation aid — see customization.