Teamhood workspace views & reports

In each Teamhood workspace you can find or add views that will use workspace data to bring it into a different perspective.

Timeline

Works best for those in need of work item scheduling on the calendar. In the timeline view, you can choose whether to group by row or by the user. You will see all workspace boards in Timeline for a convenient total overview. The timeline also makes dependencies visible so it is a great tool for recognizing future order of work.

timeline view

Workload

The workload view is best when it comes to planning and understanding how many hours of work are already planned and how much space there is remaining for each workspace member. It indicates any overloads in red and shows the total hours used vs total available hours for all team members.

To make sure your items are visualized in the Workload view, they should have 3 things:

  1. A schedule or a due date
  2. An assignee
  3. A time estimate (Items without a time estimate will be shown, but will not be counted in the total hours of the day/week)
asana workload alterantive

Custom work hours

To make the Workload view more accurate, you can assign custom work hours to all the team members. To do so, click on the action menu next to the team member’s name. A dialog box will let you create a custom work schedule for each team member.

custom work hours

Customize Workload view

To further customize your Workload view, open the customization options at the top. Here you can change the item grouping, what is shown, and most importantly the scale of the Workload displayed on your screen.

workload zoom

Customizable Dashboards

Customizable Dashboards in Teamhood allow you to create your own specific reports on anything you need to track. Use the various widgets to filter out important data and create multiple dashboards for multiple purposes.

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Time Sheet Report

If your team is using the time tracking feature in Teamhood, you most definitely want to report that tracked time from various angles. Time Sheet report can offer various grouping levels like by board, by member, by tag, by item, by week, and by month. You can also filter it further by the same properties to narrow down the data set. If you are using hourly time estimations on work items, the report will show you the actual vs planned % differences.

timesheet report

Performance Agile Metrics

Whether you know what Agile is or not, this report will bring you and your team a clear picture of how well everyone is doing and what needs to be improved to keep things more efficient. This report is ideal for teams that work on an iterative or monthly review basis.

actionable agile metrics

The Agile Metrics report includes:

Items completed on time

This graph shows how many items has your team completed on time month by month as well as your average performance. Fluctuations in this graph signal there may be issues with performance or estimations.

Items age in progress

The second graph shows what is the average age in progress for the 70th, 80th, and 95th percentiles of total work items. Age in progress stands for all the time an item has been worked on.

The percentiles represent the percentage of total items. So, when we look at the 70th percentile, we know that 70% of items spend that amount of time in progress. Same with the 80th percentile and the 95th percentile.

Agile metrics

Time to complete

the third graph visualizes how much time it takes on average to complete 70-nth, 80-nth or 95-nth percentiles of total work items month by month. So again, when we look at the 70th percentile, we can draw a conclusion that for 70% of the planned work to be finished this amount of time has to be used.

New vs completed items

Shows the total number of newly created vs the total number of completed tasks. Allowing you to identify when to refresh your backlog with new items and when to let the team finish what is already planned.

Agile metrics 2

Total progress

This section highlights the total progress of the workspace against the 3 main criteria – numbers of items, estimated hours, and budget.

Agile metrics 3

Actionable items

Lastly, actionable items showcase which items should be completed first to improve the previous metrics. This is divided into three sections – suspended items, overdue items, and items aging in progress.

Read more about actionable Agile metrics.

Files

Files view is the one-stop-shop for all attached documents among workspace items. Works best when you somewhat know what file you are looking for but you are not sure where it is attached.

file view

Project Gantt

This view is available only for workspaces that are attached to the portfolio project. Project Gantt covers all the boards at once for a complete portfolio overview. In other standalone project cases board, Gantt view should be enough.

Teamhood portfolio view

My Work

A quick rundown of the most important individual information. A preview of the latest comments, a list of workspaces and a list of upcoming tasks.

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Archive

This is the utility view for all workspaces where you can search and access archived items. You can also restore archived items from that same view.

Archive
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