Productivity

Top 15 Free Task Management Software Tools in 2024

Vidas Vasiliauskas ·

2019 - Present Co-founder and CEO @ Teamhood. 2015-2019 Head of software engineering department at Danske Bank. 2017-2018 Partner Associate Professor at Vilnius University. Lecturer of Software Architecture course 2011 - 2015 Managed numerous smaller IT teams at Prewise. Co-founder of RaveIT, Eylean, No Brakes Games Certified Agile product owner and practitioner. Managed large scale enterprise projects as well as launch of small startup products. MSc of Software Engineering at Vilnius University. Hobbies: Racing, MTB cycling, Windsurfing

free task management tools

Task management can be defined as a combination of daily actions such as creating, prioritizing, assigning, scheduling, and updating tasks. It can also be part of a bigger process, such as projects or strategic initiatives.

In the current digital world, task management tools are a de facto choice for organizing work and sharing knowledge among team members. With such tools, you can be more productive and deliver better results.

But that’s not all.

Such an essential use case also means that there are many products to choose from when looking into free task management options.

Since the landscape of task management tools is changing rapidly, we thought you might want to see them all in one place. Hence, we’ve compiled a comparison table showcasing various tools along with detailed descriptions of each, highlighting their respective pros and cons.

Let’s jump into the most popular free task management software tools in 2024.

Comparison of the top free task management tools in 2024

TeamhoodTrelloTeamWorkMeistertaskProofhubTodoistAsanaClickupnTaskAirtableFlowHitaskQuireAcceloTaskworld
Brandteamhoodtrello iconteamworkmeistertaskProofHubtodoistasana iconclickup iconntaskairtableflowhitaskquire iconaccelotaskworld
Capterra4.9⭐⭐⭐⭐⭐4.5⭐⭐⭐⭐⭐4.5⭐⭐⭐⭐⭐4.5⭐⭐⭐⭐⭐4.6⭐⭐⭐⭐⭐4.6⭐⭐⭐⭐⭐4.5⭐⭐⭐⭐⭐4.7⭐⭐⭐⭐⭐4.2⭐⭐⭐⭐4.7⭐⭐⭐⭐⭐4.5⭐⭐⭐⭐⭐4⭐⭐⭐⭐4⭐⭐⭐⭐4.4⭐⭐⭐⭐4.4⭐⭐⭐⭐
Free planYes, up to 10 usersYesYesYesNoYesYesYesYesYesNoYesYesNoYes
PricingPaid from $5Paid from $17.50Paid from $5.99Paid from $8.25Paid from $45Paid from $4Paid from $13.49Paid from $7Paid from $3Paid from $24Paid from $53Paid from $5Paid from $5Paid from $20Paid from $10.99
Subtasks✅ Infinite1-level
Recurring tasks
Task dependencies
Multiple assignees
Time tracking
Synchronised task copies
Multiple views
Custom dashboards

What is free task management software?

Task management software is defined as one that is suitable for the above-mentioned activities, such as creating, scheduling, assigning, and updating projects or personal tasks. The key criterion is that it needs to be a free task management product.

Task management software can have but is not limited to features such as Kanban boards, Gantt charts, Time Tracking, or similar work management solutions.

Best practices usually come from specific methodologies. We are super biased on Kanban because it just makes so many things easier, like visualizing the work processes, providing two dimensions for statuses and task groups, and measuring precise flow data.

Task management practices help teams become more focused, efficient, and organized. This is because tasks are clearly planned, assigned, prioritized, and completed.

Free Task management tools in-depth review

As mentioned before, there are many tool options, but there are also advanced features like task prioritization, recurrences, subtasks, notifications, dependencies, and more. These can be used not straight away but after getting more familiar with a product. Hence, we review those as well!

How we evaluate task management software tools

Teamhood’s editorial team writes all of our review posts. We spend a significant amount of hours researching and evaluating each tool, measuring it against the specific criteria we’ve established for its category. Importantly, our articles are never influenced by payment from any app or links to any site. We highly value our readers’ trust in us for providing genuine evaluations of tools and opinions we find on platforms such as Capterra, G2, or other industry-authority websites.

1. Teamhood – free task management software as the best overall product

Capterra score: 4.9/5 ⭐⭐⭐⭐⭐

Teamhood is a free task and project management software based on the Kanban methodology. It is a flexible platform that keeps the interface easy to use and adapt. Such free task management software can easily save you tons of time and bring faster business results.

With Teamhood, you have at least a few options for how you will manage your tasks:

  • Gantt view for long-term planning and tracking overall progress.
  • List view to see more like an Excel sheet of the full work scope ahead. Best free task manager choice.
  • Kanban view for easy management, execution, task prioritization, and collaboration.
  • Estimate the time needed to finish tasks and visualize those estimations on the workload view to get a clear picture of your team members’ busyness.
  • Use time-tracking and timesheet reports comparing estimates versus real-time taken.
  • Various collaboration features will allow you to enjoy asynchronous communication and faster results.

Pros: Visual, easy to start and use, hefty free plan, powerful structuring options, unique Kanban structure.

Cons: Some integrations can only be done via the Zapier platform, and the documentation feature is less powerful than other options.

Free plan: Unlimited users, projects, and many advanced features, such as custom fields. Max 100 MB file storage.

Website

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2. Trello – simple free task management option

free task management tools

Capterra score: 4.5/5 ⭐⭐⭐⭐

Trello is a well-known free task management software on the market. It is a simple Kanban-style tool for personal or small-team task management. It is a good option for first-time users of digital task management tools.

Pros: Easy to start, many templates, simple UI.

Cons: Some core project management features are missing. Limited Kanban to board only. No proper Gantt chart.

Free plan: Free for the basic package, unlimited users, limited to 10 boards, limited features.

Website

3. Teamwork

free task management software

Capterra score: 4.5/5 ⭐⭐⭐⭐

Teamwork is a comprehensive task management tool designed to help teams streamline their workflows, collaborate effectively, and manage projects easily. Focusing on flexibility and customization, Teamwork offers a range of features that cater to businesses of various sizes and industries.

Pros: Multiple views, collaboration features, and project focus.

Cons: Many fundamental features are only in the paid plan. Has some learning curve. Not flexible structure.

Free plan: Free, base version, limited to only 5 users. Limited features. Limited storage.

Website

“Just because Teamwork has all of these features (and more) doesn’t mean it’s superior to other project management platforms. For our agency, it wasn’t the right fit. There were too many features and we weren’t optimizing the use of the platform to the best of its ability, therefore, wasting money and time in the process.”

Shannon C, Creative Project Manager

4. Meistertask

free task manager software

Capterra score: 4.5/5 ⭐⭐⭐⭐

MeisterTask is a versatile and visually appealing free task management tool that is suitable for individual users and small teams. With its intuitive interface and Kanban-style boards, MeisterTask allows users to manage tasks effectively, collaborate in real time, and customize their workflows to suit their needs.

Pros: User-friendly, flexible, good collaboration features.

Cons: No time tracking, custom fields not included in the free tier, not suitable for medium or large-sized projects and teams.

Free plan: Max 3 projects, unlimited users, no custom fields, limited fundamental features.

Website

5. ProofHub

task management app

Capterra score: 4.6/5 ⭐⭐⭐⭐

ProofHub is one more free online task management software. It offers task and content collaboration features. It is optimized for content creation and feedback. Mainly opting for marketing teams.

Pros: Collaboration and content annotation features. Simple UI.

Cons: Limited ability to customize fields. No free tier.

Free plan: Only trial, with no proper free tier.

Website

6. Todoist

best task management apps

Capterra score: 4.6/5 ⭐⭐⭐⭐

As a free task management tool, Todoist allows users to create projects, assign tasks, set due dates, and add labels for categorization. The tool also provides a “Karma” points system to gamify productivity and help users stay motivated.

Pros: Offline mode, simple UI, mobile app.

Cons: Fundamental project management features like workload view, Gantt view, and some essential progress reporting. Seems better suited for personal projects or small teams.

Free plan: Max 5 projects, max 5 collaborators, max 5 MB files.

Website

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7. Asana

task management tools

Capterra score: 4.5/5 ⭐⭐⭐⭐

A popular tool among the older generation, Asana uses a simple list-style approach with fundamental collaboration features. It also integrates with various other business systems.

Pros: Simple GUI, good collaboration features, stable and well-developed.

Cons: It does not have advanced features like a built-in Gantt chart, time tracking, and recurring tasks. You need to install plugins on top.

Free plan: Up to 15 users, many feature limitations, project count limitations.

Website

8. ClickUp

task management tools

Capterra score: 4.7/5 ⭐⭐⭐⭐

Clickup recently became a popular tool for small business task management because of its rich features. The platform is constantly being improved, and new features are added.

Pros: many features. No user limitation in the free plan. Flexible structure.

Cons: Steep learning curve, complex GUI, poor quality and stability overall.

Free plan: Unlimited users, many features. It can be pricey when upgraded.

Website

“There are times when the ClickUp refresh rate seems really low, and changes do not “stick” right away. For example changing status or assigning a task sometimes looks like it works, and then just “disappears”, and the work has to be entered a second time. This happens more frequently when many changes are occurring in a workspace within a short time.”

Christina B, Courseware Development Manager

9. nTask

free task management tools

Capterra score: 4.2/5 ⭐⭐⭐⭐

nTask is a comprehensive task management tool designed to help teams effectively plan, organize, and track their work. With its user-friendly interface and robust feature set, nTask enables efficient collaboration and communication among team members, facilitating the management of tasks, projects, and resources.

Pros: Decent reporting, collaboration features, and easy GUI.

Cons: No task display as a Kanban board. nTask offers only a list view. No proper free plan.

Free plan: Free for personal use but no proper free plan.

Website

10. Airtable

task management app

Capterra score: 4.7/5 ⭐⭐⭐⭐⭐

Airtable is like an online Excel sheet with a flexible data structure. GUI is a bit outdated but still delivers decent UX.

Pros: Flexible and adapts to various teams.

Cons: Can be harder to configure or start using. Takes time to perform changes. No advanced project management features.

Free plan: Max 5 users, limited features. Max 2GB file storage.

Website

11. Flow

task management sotfware

Capterra score: 4.5/5 ⭐⭐⭐⭐

Flow is a good option for a simple and free task manager tool. It allows teams to plan their tasks and visualize them in Kanban, List, or Calendar views. It also has nice color-coding abilities.

Pros: Simple app suitable for personal or small team usage.

Cons: Missing essential PM features. Kanban is limited only to the board. Slightly outdated interface.

Free plan: Only free trial.

Website

12. Hitask

task management app

Capterra score: 4.0/5 ⭐⭐⭐⭐

Hitask is a versatile and user-friendly free task management tool designed to simplify and streamline your work process. With its intuitive interface and powerful features, Hitask is perfect for individuals, teams, and businesses looking to improve their productivity and stay organized.

Pros: Customizations, integrations, and very simple GUI for fast learning.

Cons: No Kanban board option or Gantt chart available. List view only.

Free plan: Free for the basic package with feature limitations.

Website

13. Quire

task management app

Capterra score: 4/5 ⭐⭐⭐⭐

Quire is an innovative, free task management app designed to help teams and individuals break down small and medium projects into manageable tasks. With its hierarchical structure and intuitive interface, Quire boosts productivity and fosters collaboration for enhanced project outcomes.

Pros: Offline access, task nesting/hierarchy. Easy UI.

Cons: No Gantt chart, does not scale well, not many advanced features for bigger teams.

Free plan: Free for basic features, max 10 users, and max 400MB storage.

Website

14. Accelo

task management software

Capterra score: 4.4/5 ⭐⭐⭐⭐

Accelo is a free task management tool designed to help with project tasks for growing businesses. With its automation features and seamless integrations, Accelo simplifies task management, enhances team efficiency, and ultimately drives business success.

Pros: Integrated CRM, other integrations. Suitable for larger projects and teams.

Cons: Complicated to use. Accelo is a powerful tool, however, it feels complicated from the first look and not as easy to start as others on this list.

Free plan: Offers only a free trial, no dedicated free plan.

Website

15. Taskworld

free task management tools

Capterra score: 4.4/5 ⭐⭐⭐⭐

Taskworld is a great task management app for those who like Trello but want a few more features. You can visualize tasks on Kanban boards and track their progress with the team. Taskworld also has a built-in time tracking feature, so you won’t need an integration.

Pros: Built-in chat, performance tracking, decent UI.

Cons: Scalability. Just like Trello, this tool is best suited for personal use or small teams. As it lacks scalability and features for larger projects.

Free plan: Unlimited projects, 1GB storage limit, no guest users.

Website

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Frequently asked questions

  • What is a PMP tool?

    A PMP tool, or Project Management Professional tool, is a software or application designed to assist in managing projects. It can include features such as task tracking, resource allocation, and progress monitoring.

  • What is the simplest task manager?

    The simplest task manager on is Teamhood. It is a free task management tool that is flexible and easy to use. It comes with other features like project management, client management, time tracking, and more.

  • What is the best free task management software for small business?

    Teamhood is a powerful visual work collaboration platform designed for small to large businesses to manage and execute project work. It offers features such as Kanban & Gantt views, timelines & dashboards, workload view, performance metrics, hourly rates, private boards, and guest users.

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