15 Task Management Software to Try in 2026 (With Free Tools)

Task management tools are essential for organizing team workflows, improving productivity, and fostering better collaboration among remote teams. With such tools, you can be more productive and deliver better results. But that’s not all.

With so many task management tools available, it’s essential to know how to compare their features, pricing, and user experience to find the best fit for your needs. As the task management tool landscape evolves, we’ve compiled the latest and most effective free and paid task management tools to help you make an informed decision.

Here are the top free task management tools for 2025, based on what users love and the features that work.

Top task management tools

	Teamhood	Trello	Teamwork	Meistertask	Proofhub	Todoist	Asana	Clickup	nTask	Airtable	Flow	Hitask	Quire	Accelo	Taskworld
Brand
Capterra	4.9⭐⭐⭐⭐⭐	4.5⭐⭐⭐⭐⭐	4.5⭐⭐⭐⭐⭐	4.5⭐⭐⭐⭐⭐	4.6⭐⭐⭐⭐⭐	4.6⭐⭐⭐⭐⭐	4.5⭐⭐⭐⭐⭐	4.7⭐⭐⭐⭐⭐	4.2⭐⭐⭐⭐	4.7⭐⭐⭐⭐⭐	4.5⭐⭐⭐⭐⭐	4⭐⭐⭐⭐	4⭐⭐⭐⭐	4.4⭐⭐⭐⭐	4.4⭐⭐⭐⭐
Free plan	Yes, up to 10 users Try Now	Yes	Yes	Yes	No	Yes	Yes	Yes	Yes	Yes	No	Yes	Yes	No	Yes
Pricing	Paid from $9.50	Paid from $17.50	Paid from $5.99	Paid from $8.25	Paid from $45	Paid from $4	Paid from $13.49	Paid from $7	Paid from $3	Paid from $24	Paid from $53	Paid from $5	Paid from $5	Paid from $20	Paid from $10.99
Subtasks	✅ Infinite	1-level	✅	✅	✅	✅	✅	✅		✅	✅	✅	✅	✅	✅
Recurring tasks	✅		✅		✅	✅		✅	✅	✅	✅		✅	✅	✅
Task dependencies	✅				✅		✅		✅	✅
Multiple assignees	✅		✅					✅		✅				✅
Time tracking	✅		✅		✅			✅	✅	✅		✅		✅	✅
Synchronised task copies	✅
Multiple views	✅	✅	✅	✅	✅		✅	✅	✅	✅	✅		✅	✅	✅
Custom dashboards	✅				✅		✅	✅	✅	✅		✅		✅

How to choose a task management software

So, what makes great task management software? Here’s what we strongly recommend you look into before selecting your next task-handling tool:

1. Task hierarchy: You must organize tasks so they make sense. You should see everything at a glance and easily move tasks around.
2. Filtering tasks: When you’ve got a lot of tasks (we’re talking 50-150), you need to be able to filter them so you can focus on what’s important.
3. Simple task view: Sometimes, less is more. People want to be able to view tasks as just plain text, without all the extra clutter.
4. Priority and due dates: You should set priority and due dates for tasks. The software should suggest what to do next based on those.
5. People want the freedom to tailor their task management software to their needs. They want to create their own automations, write custom scripts, and connect it to other tools they use. That way, it feels like their own.
6. Easy interface: Some people prefer simple, easy-to-use interfaces that don’t require a lot of setup or learning.
7. It’s a huge advantage if your task management software plays nice with other tools you use, like calendars and project management apps.
8. Remember, lots of users rely on reminders and notifications, so don’t skip them!
9. Labels and tags: You need to be able to label or tag tasks so you can organize and filter them easily.

Selecting the best task management tool can be challenging, but with this guide, you’ve likely already identified a few top contenders.

As you evaluate your options, keep your current processes and team preferences in mind. This will make transitioning to a new tool much smoother and more successful.

Task management app in-depth review

1. Teamhood – task management software as the best overall product

Capterra score: 4.9/5 ⭐⭐⭐⭐⭐

Teamhood is a free task and project management software based on the Kanban methodology. It is a flexible platform that keeps the interface easy to use and adapt. Such free task management software can save you time and bring faster business results.

With Teamhood, you have at least a few options for how you will manage your tasks:

• Gantt view for long-term planning and tracking overall progress.
• List view to see more like an Excel sheet of the full work scope ahead. Best task manager choice.
• Kanban view for easy management, execution, task prioritization, and collaboration.
• Estimate the time needed to finish tasks and visualize those estimations on the workload view to get a clear picture of your team members’ busyness.
• Use time-tracking and timesheet reports comparing estimates versus real-time taken.
• Various collaboration features will allow you to enjoy asynchronous communication and faster results.

Pros: Visual, easy to start and use, hefty free plan, powerful structuring options, unique Kanban structure.

Cons: Some integrations can only be done via the Zapier platform, and the documentation feature is less powerful than other options.

Free plan: Max 10 users, projects, and many advanced features, such as custom fields. Max 100 MB file storage.

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2. Trello – a simple task management option

Capterra score: 4.5/5 ⭐⭐⭐⭐

Trello is a well-known task management software on the market. It is a simple Kanban-style tool for personal or small-team task management. It is a good option for first-time users of digital task management tools.

Pros: Easy to start, many templates, simple UI.

Cons: Some core project management features are missing. Limited Kanban to board only. No proper Gantt chart.

Free plan: Free for the basic package, unlimited users, limited to 10 boards, limited features.

3. Teamwork – best for time-sensitive projects

Capterra score: 4.5/5 ⭐⭐⭐⭐

Teamwork is a comprehensive task management tool designed to help teams streamline their workflows, collaborate effectively, and manage projects easily. Focusing on flexibility and customization, Teamwork offers a range of features that cater to businesses of various sizes and industries.

Pros: Multiple views, collaboration features, and project focus.

Cons: Many fundamental features are only in the paid plan. Has some learning curve. Not flexible structure.

Free plan: Free, base version, limited to only 5 users. Limited features. Limited storage.

“Just because Teamwork has all of these features (and more) doesn’t mean it’s superior to other project management platforms. For our agency, it wasn’t the right fit. There were too many features and we weren’t optimizing the use of the platform to the best of its ability, therefore, wasting money and time in the process.”

Shannon C, Creative Project Manager

4. Meistertask

Capterra score: 4.5/5 ⭐⭐⭐⭐

MeisterTask is a versatile and visually appealing task management tool that is suitable for individual users and small teams. With its intuitive interface and Kanban-style boards, MeisterTask allows users to manage tasks effectively, collaborate in real time, and customize their workflows to suit their needs.

Pros: User-friendly, flexible, good collaboration features.

Cons: No time tracking, custom fields not included in the free tier, not suitable for medium or large-sized projects and teams.

Free plan: Max 3 projects, unlimited users, no custom fields, limited fundamental features.

5. ProofHub

Capterra score: 4.6/5 ⭐⭐⭐⭐

ProofHub is one more online task management software. It offers task and content collaboration features. It is optimized for content creation and feedback. Mainly opting for marketing teams.

Pros: Collaboration and content annotation features. Simple UI.

Cons: Limited ability to customize fields. No free tier.

Free plan: Only trial, with no proper free tier.

6. Todoist

Capterra score: 4.6/5 ⭐⭐⭐⭐

Todoist allows users to create projects, assign tasks, set due dates, and add labels for categorization. The tool also provides a “Karma” points system to gamify productivity and help users stay motivated.

Pros: Offline mode, simple UI, mobile app.

Cons: Fundamental project management features like workload view, Gantt view, and some essential progress reporting. Seems better suited for personal projects or small teams.

Free plan: Max 5 projects, max 5 collaborators, max 5 MB files.

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7. Asana

Capterra score: 4.5/5 ⭐⭐⭐⭐

A popular tool among the older generation, Asana uses a simple list-style approach with fundamental collaboration features. It also integrates with various other business systems.

Pros: Simple GUI, good collaboration features, stable and well-developed.

Cons: It does not have advanced features like a built-in Gantt chart, time tracking, and recurring tasks. You need to install plugins on top.

Free plan: Up to 15 users, many feature limitations, project count limitations.

8. ClickUp

Capterra score: 4.7/5 ⭐⭐⭐⭐

Clickup recently became a popular tool for small business task management because of its rich features. The platform is constantly being improved, and new features are added.

Pros: many features. No user limitation in the free plan. Flexible structure.

Cons: Steep learning curve, complex GUI, poor quality and stability overall.

Free plan: Unlimited users, many features. It can be pricey when upgraded.

“There are times when the ClickUp refresh rate seems really low, and changes do not “stick” right away. For example changing status or assigning a task sometimes looks like it works, and then just “disappears”, and the work has to be entered a second time. This happens more frequently when many changes are occurring in a workspace within a short time.”

Christina B, Courseware Development Manager

9. nTask

Capterra score: 4.2/5 ⭐⭐⭐⭐

nTask is a comprehensive task management tool designed to help teams effectively plan, organize, and track their work. With its user-friendly interface and robust feature set, nTask enables efficient collaboration and communication among team members, facilitating the management of tasks, projects, and resources.

Pros: Decent reporting, collaboration features, and easy GUI.

Cons: No task display as a Kanban board. nTask offers only a list view.

Free plan: Free for personal use but no proper free plan.

10. Airtable

Capterra score: 4.7/5 ⭐⭐⭐⭐⭐

Airtable is like an online Excel sheet with a flexible data structure. GUI is a bit outdated but still delivers decent UX.

Pros: Flexible and adapts to various teams.

Cons: Can be harder to configure or start using. Takes time to perform changes. No advanced project management features.

Free plan: Max 5 users, limited features. Max 2GB file storage.

11. Flow

Capterra score: 4.5/5 ⭐⭐⭐⭐

Flow is a good option for a simple and free task manager tool. It allows teams to plan their tasks and visualize them in Kanban, List, or Calendar views. It also has nice color-coding abilities.

Pros: Simple app suitable for personal or small team usage.

Cons: Missing essential PM features. Kanban is limited only to the board. Slightly outdated interface.

Free plan: Only free trial.

12. Hitask

Capterra score: 4.0/5 ⭐⭐⭐⭐

Hitask is a versatile and user-friendly free task management tool designed to simplify and streamline your work process. With its intuitive interface and powerful features, Hitask is perfect for individuals, teams, and businesses looking to improve their productivity and stay organized.

Pros: Customizations, integrations, and very simple GUI for fast learning.

Cons: No Kanban board option or Gantt chart available. List view only.

Free plan: Free for the basic package with feature limitations.

13. Quire

Capterra score: 4/5 ⭐⭐⭐⭐

Quire is an innovative, task management app designed to help teams and individuals break down small and medium projects into manageable tasks. With its hierarchical structure and intuitive interface, Quire boosts productivity and fosters collaboration for enhanced project outcomes.

Pros: Offline access, task nesting/hierarchy. Easy UI.

Cons: No Gantt chart, does not scale well, not many advanced features for bigger teams.

Free plan: Free for basic features, max 10 users, and max 400MB storage.

14. Accelo

Capterra score: 4.4/5 ⭐⭐⭐⭐

Accelo is a task management tool designed to help with project tasks for growing businesses. With its automation features and seamless integrations, Accelo simplifies task management, enhances team efficiency, and ultimately drives business success.

Pros: Integrated CRM, other integrations. Suitable for larger projects and teams.

Cons: Complicated to use. Accelo is a powerful tool, however, it feels complicated from the first look and not as easy to start as others on this list.

Free plan: Offers only a free trial, no dedicated free plan.

15. Taskworld

Capterra score: 4.4/5 ⭐⭐⭐⭐

Taskworld is a great task management app for those who like Trello but want a few more features. You can visualize tasks on Kanban boards and track their progress with the team. Taskworld also has a built-in time tracking feature, so you won’t need an integration.

Pros: Built-in chat, performance tracking, decent UI.

Cons: Scalability. Just like Trello, this tool is best suited for personal use or small teams. As it lacks scalability and features for larger projects.

Free plan: Unlimited projects, 1GB storage limit, no guest users.

What is task management software?

Task management software makes it easy to organize and track tasks, whether you’re solo or managing a team. Good tools help you prioritize what needs to be done and make sure it gets done on time. They often include features like automation and integration, as well as visual workflows like Kanban and Gantt charts.

Take Kanban boards, for example. It gives you a clear visual of where you stand with each task, making prioritizing and staying organized easier. Automation is also a big help. It can take care of tasks like assigning and reminding.

Collaboration tools can make all the difference when working in a team. They help you work together smoothly, avoid roadblocks, and deliver great results.

When choosing the right task management tool, look for features like task prioritization, recurring tasks, dependencies and real-time notifications to enhance productivity. These can be used immediately after getting more familiar with a product.

You can learn more about task management in the in-depth guide.

If you’re still on the fence, give Teamhood a try. It’s free for up to 10 users and offers robust task management features designed to help your team thrive. Sign up for free and start optimizing your workflow today!

Top Project Management Software Picks

Here’s a quick rundown of the top 5 project management tools to help you find the perfect fit:

• Teamhood: Great for high-performing teams that want Kanban boards, Gantt charts, and easy workload management. It’s packed with features like time tracking and dashboards, starting at $9.50/user/month. Free for small teams!
• Microsoft Project: Perfect if you’re already using Microsoft tools. It’s solid for Gantt charts, timelines, and basic task management. Starts at $10/user/month.
• Trello: Ideal for small projects or personal use. Its Kanban boards are simple and visual. Free for individuals, with paid plans at $10/user/month.
• Asana: A collaboration-friendly tool for teams. Use message boards, schedules, and to-do lists to stay organized. Paid plans start at $10.99/user/month.
• Jira: A go-to for software development teams. Features like Kanban boards and release tracking make it a developer’s favorite. Free for up to 10 users; paid plans from $7/user/month.

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