Productivity

Top 12 Organizational Tools for Your Team in 2024

Mindaugas Gluchovskis ·

2019 - Present Marketing specialist Innovative content marketeer with MSc in International Communication, Mindaugas brings fresh ideas and inspiration about project management and beyond.

organizational tools

With a list of never-ending tasks, we often rely on our tools, hoping they’ll rescue us from disorganization. But let’s face it – your tools are turning into distractions. They promise structure but deliver an endless loop of digital noise, leaving you in a never-ending state of disorganization. 

The numbers speak the truth. 72% of employees think productivity-related software either doesn’t affect performance or worsens it. As you drown in the notifications and reminders, your ability to build a coherent strategy and tackle problems head-on diminishes. It’s a painful reality check – the very tools meant to make you more efficient are, in fact, hindering your growth. 

Having reviewed numerous productivity tools and their reviews, I’ve uncovered a powerful dozen that will change how you organize your tasks. A meta-tool, if you will, that brings order to the chaos and structure to your daily tasks. 

Join me as I review the best 12 organizational tools to help you regain control over disorganization. 

Best organizational tools comparison table

TeamhoodAsanaClickUpTrelloMiroTodoistNotionProofhubMicrosoft To DoSlackTickTickLucid Visual Suite
BrandTH icon no backgroundasana iconclickup icontrello iconmirotodoistnotionProofHubMicrosoftslacktickticklucid
Capterra Rating4.9⭐⭐⭐⭐⭐4.5⭐⭐⭐⭐4.7⭐⭐⭐⭐4.5⭐⭐⭐⭐4.7⭐⭐⭐⭐4.6⭐⭐⭐⭐4.7⭐⭐⭐⭐⭐4.5⭐⭐⭐⭐4.5⭐⭐⭐⭐4.7⭐⭐⭐⭐⭐4.8⭐⭐⭐⭐⭐4.6⭐⭐⭐⭐
Free PlanYes, Unlimited usersYesYesYesYesYesYesNoYesYesYesNo
Business PricingFrom $9 per user/monthFrom $10,99 per user/monthFrom $5 per user/monthFrom $5 per user/monthFrom $8 per user/monthFrom $3 per user/monthFrom $8 per user/monthFrom $45 per user/monthFreeFrom $7.25 per user/monthFrom $2.40 per user/monthN/A
Kanban board
Gantt chart
Custom workflows
Multiple views
Time tracking
Customizable templates
Task management
Integrations
Other Qualities• Intuitive
• Flexible
• Kanban
• Rich text
• Extensions
• Hierarchy
• Customization
• Watch feature
• Ease of use
• Templates
• Frames
• Timer
• Ease of use
• Customizable themes
• AI features
• API
• Visual
• Project control
• Ease of use
• Collaboration
• Collaboration
• Advanced search
• Email Inbox integration
• Calendar integration
• AI features
• Advanced security

What should you look for in an organizational tool? 

Before reviewing the tools, I wanted to quickly run through a checklist that I found important for choosing the right organizational app. This quick but essential step ensures that you’re equipped with the key criteria needed to make a wise and effective choice.

  • Customizable Structure: Make sure the tool lets you build the setup you want—whether it’s boards, folders, subfolders, tabs, or items. 
  • Multiple Views: Different strokes for different folks, right? Look for options like columns, lists, Kanban boards, calendars, charts, and Gantt views to see your data from all angles. 
  • Time Tracking: A good tool helps you stay organized by tracking your time on tasks. 
  • Drag-and-Drop Interface: Opt for a tool that lets you be efficient with a simple drag-and-drop feature. 
  • Ready-to-Use Templates: Templates are lifesavers. Find a tool that comes with pre-made templates so you can hit the ground running and tweak things as you go. 
  • Task Management: Your tool should support setting due date reminders and give you a lowdown on progress. 
  • Integration: Ensure your tool can integrate with other platforms and tools, making your work life smoother by syncing up with existing systems. 

As you dive into the realm of organizational tools, look for the tool that offers a customizable structure, letting you mold it to your unique needs—be it boards, folders, or tabs. But that’s not all; envision multiple views catering to every preference, from columns and lists to Kanban boards and Gantt charts.

With that out of the way, here are my top 12 tool choices:

How we evaluate Workflow software tools

Teamhood’s editorial team writes all of our review posts. We spend a significant amount of hours researching and evaluating each tool, measuring it against the specific criteria we’ve established for its category. Importantly, our articles are never influenced by payment from any app or links to any site. We highly value our readers’ trust in us for providing genuine evaluations of tools and opinions we find on platforms such as Capterra, G2, or other industry-authority websites.

Best Organizational Tools in 2024

1. Teamhood

teamhood dark mode
Teamhood dark theme dashboard

Capterra score: 4.9/5 ⭐⭐⭐⭐⭐

Number 1 on this list is Teamhood. Designed for simplicity and effectiveness, Teamhood offers a user-friendly visual environment, especially for those new to such tools.  

I would recommend Teamhood to those who need a comprehensive project management tool that incorporates task management system, team management, time tracking, communication, collaboration, and people management features. 

This organizational tool features a unique Kanban Board structure, nested swimlanes, and rows with Work in Progress (WIP) limits. 

Beyond its Kanban capabilities, Teamhood provides additional functionalities such as Gantt charts, lists, workload management, time tracking, and comprehensive reports for enhanced project insights. 

Other key features include: 

  • Customizable Structure: Users have the flexibility to create a tailored structure using boards, folders, subfolders, tabs, and items. 
  • Collaboration: Teamhood fosters real-time collaboration, enabling teams to work together efficiently and effectively. 
  • Task Management: Supporting task management, Teamhood allows users to set due dates, receive reminders, and track progress seamlessly. 
  • Time Tracking: With native time tracking, timesheet reports, and estimations, Teamhood assists users in creating more predictable plans. 
  • Security: Teamhood prioritizes robust security features to safeguard user data and ensure privacy. 
  • Integration: Teamhood seamlessly integrates with other tools and platforms, streamlining user workflows and enhancing compatibility with existing systems. 

Teamhood can be your powerful tool that visualizes your team’s organizational processes and tracks tasks to ensure your team collaborates effectively. 

teamhood reviews

Pros:

  • Visual task tracking and scheduling
  • Diverse task visualization perspectives
  • Efficient file creation and management
  • Data analysis and report generation

Cons:

  • Reliance on Zapier for most integrations

Pricing: Free plan available for unlimited users. Business plans start from $9 per user/month.

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multiselect-kanban

2. Asana

team management tools
Asana dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

Asana stands out for its user-friendly approach to project organization. It lets you tweak everything – workspaces, projects, tasks – so it’s all about your workflow. The availability of multiple views, like list and board formats, ensures a flexible task management system, complemented by a smooth drag-and-drop interface. Asana also supports time tracking, a crucial feature for an effective organizational tool. One of its key strengths lies in ready-to-use templates, streamlining the process of initiating new projects.
 
The note-taking function is a significant point of concern. The platform’s plethora of features, while expansive, can be overwhelming, leaving users grappling with a sense of abundance that may hinder the seamless utilization of its capabilities. 

Pros:

  • Simple interface navigation
  • Multiple views for flexibility
  • Ready-to-use templates

Cons:

  • Overwhelming features
  • Lacks specialized functionalities
  • Concerns with note-taking

Pricing: Free plan available for up to 15 users. Business plans start from $10,99 per user/month.

3. ClickUp

Clickup
ClickUp dashboard

Capterra score: 4.7/5 ⭐⭐⭐⭐⭐

ClickUp is a pretty solid organizational tool mainly because of its customizable features and templates, that are handy for tailoring things your way. I like the drag-and-drop interface is smooth, and the time tracking helps keep tabs on your work.  

Collaboration is there, but brace yourself for a bit of a learning curve, especially if you’re new. The mobile app has its limits, and sometimes you’ll hit a bug. Check if the pricing suits your company size as the tool is rather costly. Besides that, task management and the sprint plan section get a thumbs up, but the file management system can be a headache. 

Pros:

  • Customizable features and templates
  • Smooth drag-and-drop interface
  • Effective time tracking
  • Sprint plan section is commendable

Cons:

  • Learning curve for collaboration
  • Limitations in the mobile app
  • Occasional bugs
  • High cost
  • File management system challenges

Pricing: Starts at $5 per user per month, through to $19 per user per month. 

4. Trello

trello
Trello dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

Trello proves invaluable in keeping your tasks, projects, and collaborations organized and manageable. I especially like it’s intuitiveness and visually appealing interface. A simple yet powerful card-based system, allows you to create, customize, and track tasks. Trello’s drag-and-drop functionality simplifies the organization and prioritization of tasks to align with your workflow. 

Trello’s automation capabilities, although present, might leave you desiring more sophisticated options for handling repetitive tasks and notifications. Furthermore, the platform’s reporting and analytics functionalities might fall short of your expectations, especially when compared to tools like Teamhood or Asana.

All in all, if you rely heavily on in-depth data analysis for decision-making, Trello’s current offerings may leave you wanting more.

Pros:

  • Intuitive, visually appealing interface
  • Simple, powerful card-based system
  • Drag-and-drop for task prioritization

Cons:

  • Limited automation capabilities
  • Basic reporting and analytics
  • May lack in-depth data analysis
  • Falls short in handling notifications

Pricing: Free plan available. Business plans start from $5 per user/month.

5. Miro

miro-roadmap
Miro dashboard

Capterra score: 4.7/5 ⭐⭐⭐⭐

Miro is a handy collaboration tool known for its visual setup and flexibility, so its great for visualizing workflows and collaborating on ideas. You’ll dig the drag-and-drop ease, ready-to-go templates, and how it plays well with other apps. It has plenty of project templates, BPMN 2.0 charts, and live collaboration.

But, heads up – there are occasional glitches, like those pesky icons, and the font color options. Just watch out for sluggish performance on bigger boards and a bit of a learning curve. 

Pros:

  • Visualizes workflows effectively
  • Drag-and-drop simplicity
  • Ready-to-go templates
  • Integrates well with other apps
  • Offers project templates, BPMN charts

Cons:

  • Occasional glitches with icons
  • Limited font color options
  • Sluggish on bigger boards
  • Learning curve for users
  • Potential performance issues

Pricing: Free plan available. Business plans start from $8 per user/month.

6. Todoist

Todoist dashboard
Todoist dashboard

Capterra score: 4.6/5 ⭐⭐⭐⭐⭐

Todoist hits the sweet spot between simplicity and functionality. I liked its customizable structure that lets you sort tasks by projects and keep things organized. It’s like a supercharged to-do list, letting you add tasks and format them in a snap, whether as a neat list or a grid.  

However, the tool has its limitations in the free version, especially when it comes to adding comments and notes. Sure, the paid version swoops in with a solution, but it might quickly turn into a costly problem solution. It’s the classic case of wanting those premium features but hesitating at the checkout. 

Pros:

  • Simplicity with functionality
  • Customizable task sorting
  • Easy task formatting options

Cons:

  • Free version limitations
  • Restrictions on comments/notes
  • Costly premium features

Price: Free for a basic package, starting at $3 for more advanced features.

7. Notion

Notion
Notion dashboard

Capterra score: 4.7/5 ⭐⭐⭐⭐⭐

Notion nails it in the organization department, and the user interface is like a smooth operator. Easy to use and you can pretty much mold it to fit your style. Their AI integration throws in some handy writing assistance too. 

In Notion, you’ve got this customization where you can structure things your way, and the drag-and-drop simplifies daily tasks. Templates are there, for whatever you’re up to, be it project management or just keeping tabs on your life. 

What you might struggle with while using Notion is the learning curve, its a bit like breaking in new shoes, and sometimes you hit a bump with app functionality. Especially with larger databases, and the mobile app is like the little sibling trying to keep up. 

Pros:

  • Flexible customization options
  • AI-powered writing assistance
  • Versatile templates for tasks

Cons:

  • Occasional app functionality issues
  • Challenges with larger databases
  • Mobile app limitations

Price: Free version available. Business plans start at $8 per user/month.

8. Proofhub

Proofhub
Proofhub dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐⭐

ProofHub is a practical tool designed for direct task management system and streamlined project handling. You’ll appreciate its real-time collaboration and effective time-tracking features. 

However, it might lack additional features, and there are occasional hiccups with notifications and app functionality. Despite these minor drawbacks, ProofHub offers simplicity and efficiency in team collaboration and project management. 

Pros:

  • Practical task management
  • Real-time collaboration
  • Effective time tracking
  • Simplicity in team collaboration

Cons:

  • Occasional notification hiccups
  • Minor app functionality issues
  • Limited additional functionalities

Pricing: Business plans start from $45 per user/month.

9. Microsoft To Do

microsoft to do
Microsoft To Do Dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐⭐

If you’re looking for a straightforward task manager, Microsoft To Do has got some good points. You can customize it to fit your style, and the interface is pretty cool for planning your day and sorting out projects.  However, some find toggling between timelines a bit confusing, and there’s a gripe about the drag-and-drop feature occasionally misbehaving. 

The drag-and-drop quirk aside, Microsoft To Do scores well for its easy task tracking, seamless integration with other Microsoft tools like Planner and Outlook, and its ability to keep teams on track. 

Pros:

  • Straightforward task manager
  • Customizable to your style
  • Cool interface for planning
  • Easy task tracking
  • Seamless integration with Microsoft tools

Cons:

  • Confusing timeline toggling
  • Occasional drag-and-drop issues
  • Some users find it confusing
  • Limited customization
  • May lack advanced features

Pricing: Free version available.

10. Slack

Slack dashboard
Slack dashboard

Capterra score: 4.7/5 ⭐⭐⭐⭐⭐

Slack, a great organizational tool due to its customizable structure, seamless integration with various apps, and time-saving features like quick responses and file sharing. Slack is especially user-friendly, with multiple views, and task management capabilities contribute to a well-organized work environment, making it a powerful asset for teams and businesses. 

However, be prepared for occasional sluggish performance. The user interface might not be everyone’s favorite, you could encounter video issues during virtual meetings and the cost might be a downside. 

Pros:

  • Customizable organizational structure
  • Seamless integration with apps
  • User-friendly with multiple views

Cons:

  • Video issues in virtual meetings
  • Potential user interface challenges

Pricing: Free plan available. Business plans start from $7.25 per user/month.

11. TickTick

ticktick
TickTick dashboard

Capterra score: 4.8/5 ⭐⭐⭐⭐⭐

If you’re into staying on top of things, TickTick might be your go-to organizer. You’ll like how you can tweak the setup to your liking with features like folders and multiple views, giving you that personalized touch. It’s great for creating tasks from emails, handy templates for your usual to-dos, plus cool extras like Pomodoro and a habit tracker. 

The interface is a bit stuck in the past, and there’s talk of unnecessary features adding a dash of confusion. The free plan is a plus, especially with the fair pricing strategy, throwing in some student discounts for good measure. TickTick has loads of potential, offering users a comprehensive toolkit for effective organization and task management. 

Pros:

  • Personalized setup options
  • Tasks from emails feature
  • Handy templates available
  • Pomodoro and habit tracker
  • Free plan and fair pricing

Cons:

  • Interface feels outdated
  • Unnecessary features causing confusion

Price: Premium plan starts from $2.40 per user/month.

12. Lucid Visual Suite

Capterra score: 4.6/5 ⭐⭐⭐⭐⭐

Lucid Visual Collaboration Suite packs in some handy tools for organization. You can easily create different charts and diagrams with a simple drag-and-drop action, and the customizable structure and multiple views are handy. Ready-to-use templates also get a nod, saving time on the setup. 

Despite a few bugs and UI concerns, the Lucid Visual Collaboration Suite seems to be carving a space for itself in the visual collaboration arena. 

Pros:

  • Handy chart creation tools
  • Customizable structure
  • Multiple views available
  • Ready-to-use templates
  • Carving a space visually

Cons:

  • Few bugs present
  • UI concerns noted
  • Limited refinement
  • Potential learning curve
  • Feature improvement needed

Pricing: Not provided by the vendor.

Summary

When choosing an organizational tool, be truthful with your needs first.

If you prefer a streamlined approach, go for simple tools like Miro or Microsoft To Do. It’s particularly effective for quick, on-the-go capture of ideas or tasks. On the other hand, if you want more customization, tools like Asana or Teamhood might be your jam. From a simple Kanban board setup, you can gradually expand and customize your workflow within the platform as per your requirements. 

Check the features – for instance, if you’re big on collaboration, Slack or Microsoft Teams could be the right options. Ease of use matters too; tools like Teamhood are straightforward, while others like Notion might have a steeper learning curve.  Compatibility is key, so if you live in the Google ecosystem, tools like Google Workspace could seamlessly integrate. Essentially, choose tools that align with your work style and sync effortlessly with your existing toolkit. 

What’s next?

As an all-around solution, Teamhood is more than just an organizational tool. It brings together task management, team collaboration, time tracking – you name it. Teamhood gives you the freedom to customize your structure, collaborate in real time, and manage tasks.

When comparing tools, honesty is key. If simplicity is your style, go for Miro or Microsoft To Do. But if you’re all about tailoring your workflow, that’s where Teamhood stands out. Kanban game is strong in Teamhood with time tracking nested swimlanes, WIP limits, and more.

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