Productivity

Repetitive Tasks: Effects on Employees and Solutions

Dovile Miseviciute and Noah Edis ·

repetitive tasks

You walk into your office and see your employees busy at their desks. One person’s copy-pasting data into spreadsheets round-the-clock. Another is manually processing invoices glued to their seat. While you think everything’s normal, they’re actually already considering leaving their jobs. 

Why is this? Repetitive tasks. 

These are “low brain power” activities that take a lot of time but add little value to employee productivity. While repetitive tasks are important for business operations, they are often the top causes of burnout and inefficiency.

How do you handle repetitive tasks? It’s been shown that at least one-third of these tasks could be automated. Big changes are coming to the workplace and everyone in it. It’s an upward trend that’s definitely good to see.

What does this mean for employees? And how can businesses manage these repetitive tasks better in their workflows? Successful workflows combined with automation give businesses a competitive edge.

Learn more about repetitive tasks and how automation can change how your team works. 

Impact of Repetitive Tasks on Employee Morale

Let’s admit it: monotonous work is boring. We shouldn’t underestimate that. Repetitive tasks can hurt employee morale, leading to various problems. As philosopher Friedrich Nietzsche puts it, “Is life not a thousand times too short for us to bore ourselves?”

Repetitive work can damage mental health because when someone’s stuck doing the same things repeatedly without getting some variety or control, it can lead to high levels of stress. This is especially true in modern workplaces where employees have diverse backgrounds.

For instance, employees with ADHD can find repetitive tasks difficult because they are easily distracted. It’s common for them to start a task but quickly get sidetracked by something more interesting, but their ability to hyperfocus makes them incredibly productive. That’s why it’s essential to leverage everyone’s unique abilities to their fullest potential.

By aligning tasks with strengths and breaking up the work schedule to minimize repetitive tasks, businesses can create a more dynamic and productive working environment.

workload resources

Benefits of Reducing Repetitive Tasks

Actively finding ways to reduce mundane tasks is one of the most useful productivity hacks available. But as straightforward as it is, many companies ignore it. The benefits alone speak to its importance.

  • Boosted job satisfaction: Employees find it exciting when their work makes an impact. When teams are free of monotonous tasks, they can focus on the more engaging and meaningful stuff.
  • Strong focus on mental health: Reducing repetitive tasks prevents burnout. Employees are much more likely to have a positive outlook with exciting work.
  • Promotes innovation: With less time spent on routine tasks, employees have more opportunities to think of outside-the-box ideas and refine processes within the company.
  • Better use of skills: Employees get to finally use their unique talents and skills more effectively when they’re not overly bogged down by repetitive tasks.
  • Higher productivity: Better task management, in general, can lead employees to finish routine work at a much faster rate. This gives your teams more time to focus on high-priority tasks.
  • Improved employee retention: Burnout makes employees leave a company, so reducing repetitive tasks means a more stable workforce.

So, while repetitive tasks are a necessary part of business operations, effective task management can significantly improve the workplace. It benefits both employees and the company as a whole.

How Automation Can Reduce Repetitive Tasks

Nine out of ten employees spend a big chunk of their day on time-consuming work. If this could be lessened or even removed entirely, who knows what potential your team could bring to the table? Automation could be the solution.

Automation refers to using technology to perform tasks that would otherwise require a lot of manual effort. It can be something as simple as data entry or more complex processes like managing workflows and communications.

With task automation software, organizations can manage repetitive processes, schedule tasks, and ensure that business operations run smoothly on one platform.

Reliable automation tools like Teamhood, for example, offer a wide array of productivity tips and features to save you time at work every day. Features like repeating items allow users to set up a repeating schedule for new tasks, so that any recurring activity is managed automatically without manual input.

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Item detail view in Teamhood

It’s an exciting time to welcome digital transformation. Employees can focus on what they do best and avoid the creativity-killer repetitive tasks are known to be.

Overcoming Resistance to Automation

Change is scary. It only makes sense that many employees see automation as a threat. More than half of employees who use AI on a daily basis even report concerns about their job security. But despite these concerns, most of them can’t deny how much technology has improved their productivity.

Automation works so well because it streamlines business operations from the ground up. AI tools can analyze vast amounts of data with ease and provide the best possible solutions in the quickest way possible.

There are multiple ways to get over automation resistance.

  • Offer training programs: Employees need to understand how automation works and its benefits for their work. This builds confidence and helps reduce anxiety about the unknown.
  • Clearly communicate: Leaders should effectively communicate their goals through automation. Highlight that personal human involvement is still needed, especially for tasks that will require them to use their talents and abilities.
  • Highlight success stories: Share examples of how automation makes a positive impact on departments. What we’re trying to do is help employees see some real benefits.

It’s important to be transparent with your teams to overcome resistance. Automation, at the end of the day, maximizes their potential and shouldn’t replace them. After all, technology lacks the insight that only humans are naturally capable of.

The goal is not to achieve complete automation but to assist employees in streamlining processes and improving information accuracy.

Examples of Businesses that Successfully Automated Repetitive Tasks

Many businesses today are accelerating their plans to incorporate some sort of automation into their processes to stay competitive, and you should, too. Big businesses are in on the game. In fact, they’ve been automating for years.

1. Amazon

As the largest US-based online retailer, Amazon is set on automating its fulfillment centers. The company uses robots as shortcuts for some repetitive tasks like picking and packing items. 

These machines then send the shelves of products to human workers, who can then pick the items for shipment. This automation reduces the large amount of time taken to process orders and improves overall work success.

2. Tesla

Tesla heavily invests in automation in the manufacturing process. The large green automaker uses advanced robotics to perform all the welding, painting, and assembling components in its Gigafactories. 

These robots work alongside human workers to maintain accuracy while still being able to speed up production. With automation, Tesla is able to scale up its production capabilities to a maximum.

3. Netflix

The world’s #1 streaming service, Netflix, seamlessly provides a great user experience. Thanks to smart analysis of user behavior through the automation of its recommendation system, customers always see what they need. 

Netflix also uses automation to optimize its streaming infrastructure to guarantee high-quality streaming for its millions of subscribers.

These are just a few notable examples. Adopting automation lets companies think big and set new standards for what they do.

Designing Workflows that Reduce Redundancy

Your organization’s workflow is what will dictate how efficient you’re going to be. An efficient workflow should reduce redundancy and boost productivity for everyone involved.

Identifying repetitive tasks helps you determine which ones can be automated. Look around for task automation software and plug-ins that will work best for your operations.

Meanwhile, some tasks, especially the highly specialized ones, will be better handled in-house. This is also when you can decide to outsource tasks that are not as crucial to your business.

It’s key to design your workflow with clear steps and responsibilities so that no one gets left behind and you can avoid unnecessary (and costly) overlaps. With your growing team, define your roles and assign tasks to the right people from the get-go to maximize efficiency.

Don’t forget to continuously monitor and improve your workflow. Always be open to making some tweaks to improve, as well as integrating new technologies if needed.

repetitive tasks
Image: Unsplash

Strategies to Overcome Repetitive Tasks

We know by now that repetitive tasks can drain employee morale and affect their productivity. Take note of these strategies to overcome these challenges.

1. Automate where you can

Wondering how to handle repetitive tasks? Automate them. Use the software and tools available right now to automate your processes and make work more rewarding for the whole team.

2. It’s okay to outsource

No one’s a superhero who can take on everything. Remove the mindset that all tasks should be handled internally. Outsource your repetitive tasks to specialized partners so you can free up your time and resources for more strategic activities.

3. Review and improve

Continuous improvement keeps you on top of things. Regularly review your workflows to identify any new redundancies to keep processes always in order. Technology evolves at a faster rate than ever, too, so be open to adopting new developments.

4. Enhance your employees’ skills

Invest in your team by training them to use your new tools in the best way possible. This empowers your team while also reducing their resistance to automation.

With these strategies, businesses can have a more productive, engaged, and efficient workforce.

Don’t Hesitate. It’s Time to Automate. 

While repetitive tasks are necessary to make businesses work, they don’t necessarily have to be a part of the workplace anymore. 

Streamlining your workflows can help you identify what mundane work needs handling and how it should be approached. Use the latest technologies to streamline your operations and automate repetitive tasks, among other things.

What’s undeniably powerful is automation. With some thoughtful implementation, this technology can genuinely transform the industry.

Teamhood project management kanban gantt

With that, make Teamhood your top choice. It’s an all-in-one management system that combines professional tools like Gantt charts, time tracking, Kanban boards, workload management, and more.

With these powerful features on a single platform, Teamhood can simplify repetitive tasks and pave the way for a more innovative future.

Continue learning with our project management resource library.

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