The 16 Best Task Trackers to Improve Team Workflow

A good task tracker can really make a big difference in your team’s performance and help you catch potential issues before they become major problems. It can also speed up your workflow. The tricky part is picking the right one, since there are so many options out there.

To make things easier, we’ve taken a close look at the top task tracker software for 2025. We’ve compared their main features, prices, and how well they work to help you find the best one for your team. Check out the table below for a quick rundown of the tools we’ve covered, then read on for more details to help you make up your mind.

Teamhood

Trello

Asana

ClickUp

Monday

Hive

ProofHub

MeisterTask

Casual

BigContacts

Chanty

TimeCamp

Infinity

Airtable

Wrike

Basecamp

Brand

Capterra Rating

4.9⭐⭐⭐⭐⭐

4.5⭐⭐⭐⭐

4.5⭐⭐⭐⭐

4.6⭐⭐⭐⭐

4.6⭐⭐⭐⭐⭐

4.5⭐⭐⭐⭐

4.6⭐⭐⭐⭐⭐

4.7⭐⭐⭐⭐⭐

4.8⭐⭐⭐⭐⭐

4.3⭐⭐⭐⭐

4.8⭐⭐⭐⭐⭐

5⭐⭐⭐⭐⭐

5⭐⭐⭐⭐⭐

4.5⭐⭐⭐⭐⭐

4.5⭐⭐⭐⭐⭐

4.5⭐⭐⭐⭐

Free Plan

Yes, Try Now

Yes

Yes

Yes

Yes

Yes

No

Yes

No

No

Yes

Yes

No

Yes

Yes

No

Business pricing

Paid from $9.50

Paid from $5

Paid from $10.99

Paid from $9

Paid from $9

Paid from $12

Paid from $45

Paid from $8.25

Paid from $10

Paid from $9.99

Paid from $4

Paid from $3

Paid from $6

Paid from $10

Paid from $9.80

Paid from $15

Task visualization

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

Subtask management

✅

✅

✅

✅

✅

✅

✅

✅

Recurring tasks

✅

✅

✅

✅

✅

✅

✅

✅

✅

Dependency management

✅

✅

✅

✅

✅

✅

✅

✅

Task prioritization

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

Comments & mentions

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

Team roles

✅

✅

✅

✅

✅

✅

✅

✅

Guest users

✅

✅

✅

✅

✅

✅

✅

✅

✅

Kanban view

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

Gantt view

✅

✅

✅

✅

✅

✅

✅

✅

✅

List view

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

✅

Time tracking

✅

✅

✅

✅

✅

✅

✅

✅

Workload management

✅

✅

✅

✅

✅

✅

✅

How to choose the right task tracker for you?

The right software lets you set deadlines, prioritize tasks, track progress, and adjust schedules in a snap. For that, you should look for features like:

• Kanban view: Provides a visual overview of tasks and progress, making workflow management smoother.
• Task visualization: Helps you see tasks in a structured format, keeping projects organized and clear.
• Recurring tasks: Automates repetitive work, saving you time and reducing manual entry.
• Dependency management: Tracks how tasks relate to each other, helping you understand their impact on overall progress.
• Time tracking: Monitors the time spent on tasks to manage deadlines and productivity effectively.
• Workload management: Balances tasks among team members to prevent overloading and boost efficiency.
• Team roles: Defines responsibilities clearly, enhancing collaboration and accountability.

With that, here is the list of the best time-tracking tool options on the market.

1. Teamhood – best for overall task tracking

Capterra score: 4.9/5 ⭐⭐⭐⭐⭐

Teamhood is a visual task tracker software built for high-performing teams. Using it, you can visualize your team’s workflow with a flexible Kanban board made of statuses and swimlanes. Then use this board to effectively track task progress and identify possible issues before they occur.

Teamhood allows you to switch between Kanban, Gantt, and List views to analyze the tasks from different angles. Moreover, the subtasks in Teamhood are just as functional as their parent tasks – add descriptions, tags, due dates, assignments, and even sub-subtasks. Allowing you to have full control of the information on the task board.

Price: Free version with 10 users, business plans starting at $9 per user/month.

Visual task tracking for high-performing teams.

Less chaos – better results.

Start Today

2. Trello – best for simplicity

Capterra score: 4.5/5 ⭐⭐⭐⭐

Trello is a task tracker tool to visualize your team’s process on a simplified Kanban board. You will be able to move tasks from one column to another as they are being worked on and collaborate by adding important information about the task in the task details. This is a simple tool to replace the long lists, however, those looking for project management features will be left feeling short. As few are available out of the box.

Price: Free version available, business plans starting at $5 per user/month.

3. Asana – best for project tracking

Capterra score: 4.5/5 ⭐⭐⭐⭐

Asana is a task tracker software that allows you to visualize your work in multiple views and monitor progress. Use the guest user features to include both your team members and external collaborators. Add tags and comments to categorize and work on your tasks effectively.

Price: Free version available, business plans starting at $10,99 per user/month.

4. ClickUp – best for collaboration

Capterra score: 4.6/5 ⭐⭐⭐⭐

ClickUp is a task tracker software for advertising agencies. With it, teams can visualize their process, track tasks, subtasks, and mark priorities to know where the focus should be placed next. Suitable for personal use as well as use for teams.

Price: Free version available, business plans starting at $5 per user/month.

5. Monday – best for workflow customization

Capterra score: 4.6/5 ⭐⭐⭐⭐

Monday is a work management platform for teams. It allows tracking the team’s tasks and information related to them in one place. Monday offers quite a few integrations to choose fromalloweing you to extend the feature set that is available out of the box.

Price: Free version available, business plans starting at $9 per user/month.

6. Hive

Capterra score: 4.5/5 ⭐⭐⭐⭐

Hive is a task tracker tool focused on collaboration between team members. As such, it features native email integration, group messaging, and a forum on top of the task tracking features. Use this solution to integrate communication and simple task tracking into one.

Price: Free version available, business plans starting at $12 per user/month.

7. Proofhub

Capterra score: 4.5/5 ⭐⭐⭐⭐

ProofHub is a project task tracker software for teams. It provides managers with a better understanding of what is going on by visualizing tasks in different types of views. Using this tool, teams can also review and manage their workload to ensure tasks are divided evenly.

Price: Starting at $45 per month.

8. MeisterTask

Capterra score: 4.7/5 ⭐⭐⭐⭐

MeisterTask is a Kanban task tracking tool that visualizes your process and tasks. Use tags to categorize work, task details to share information, and assign work to team members.

Price: Free version available, business plans starting at $8.25 per user/month.

9. Casual

Capterra score: 4.8/5 ⭐⭐⭐⭐

Casual is a tool created to manage the processes inside your projects. The teams can do so by drawing causal relationships between their tasks and thus creating an outline of what needs to be done for the project to finish. This map then is filled in with details, due dates, assignments, add other information required for execution.

Price: Starting at $10 per user/month.

10. BigContacts

Capterra score: 4.3/5 ⭐⭐⭐⭐

BigContacts is a CRM tool that eases task tracking for sales teams. With this tool, you will be able to keep on top of all your contacts and get reminded of which actions need to be completed next to further your sales sequence. This solution holds both – the contact information required by sales and task tracking features to keep you on track.

Price: Starting at $5 per user/month.

11. Chanty

Capterra score: 4.8/5 ⭐⭐⭐⭐

Chanty is a team communication app with task tracking features. Discuss project progress, create new tasks, and share ideas with your team easily. Diversify your chats to reflect the topic being discussed and have more structure in your information.

Price: Free version available, business plans starting at $3 per user/month.

12. TimeCamp

Capterra score: 4.7/5 ⭐⭐⭐⭐

TimeCamp is a time tracker app for teams looking to learn more about their time spending habits. Review the time tracked by tasks, projects, or team members. Mark billable and non-billable hours to produce accurate invoices and analyze your process to improve.

Price: Free version available, business plans starting at $3 per user/month.

13. Infinity

Capterra score: 4.6/5 ⭐⭐⭐⭐

Infinity is a work management tool that allows teams to track tasks. Categorize tasks into projects, assign them to the team members and start working. Communicate what is happening with each task and prioritize by marking their importance in the list view.

Price: Starting at $6.

14. Airtable

Capterra score: 4.7/5 ⭐⭐⭐⭐

Airtable is a collaboration tool that allows you to track tasks as well as gather and categorize information. Complete with customizable forms this solution makes it easy for teams to collect information within and outside of the team.

Price: Free version available, business plans starting at $10 per user/month.

15. Wrike

Capterra score: 4.3/5 ⭐⭐⭐⭐

Wrike is a work management tool for teams. Visualize your work on a kanban board, track progress, and review results in reports. This solution will serve those with the basic task management needs, however, lacks more advanced features like portfolio overview and mass editing.

Price: Free version available, business plans starting at $9.8 per user/month.

16. Basecamp

Capterra score: 4.3/5 ⭐⭐⭐⭐

Basecamp is a task tracker software for those that prefer to see their tasks in lists. Using this tool, you will be able to create multiple lists of tasks, categorize them, and communicate with your team on their execution. Manage work and collaborate in the same tool easily.

Price: Starting at $15 per month.

Why You Should Choose Task Tracker Software?

Task tracker software helps teams track tasks from creation to completion. It’s a more efficient alternative to to-do lists, Excel sheets, and email management, offering better organization and collaboration.

Key features include task prioritization, team collaboration tools, time tracking, and automated reminders. These help streamline workflows and keep projects on track.

To choose the right solution, consider your team’s needs, the complexity of your tasks, and integration with existing tools. Testing a few demos can help you find the best fit for your workflow. Additionally, make sure to properly uninstall any unused apps for better clarity on which tools your team is using.

Picking the Right Tool

Still on the fence about which task-tracking software will be right for you? Try out Teamhood. It is free and offers a nice selection of task tracking and project management features that will surely please the team and the managers.

Visual task tracking for high-performing teams.

Less chaos – better results.

Start Today