Airtable vs Smartsheet vs Teamhood: Everything You Should Know (2023)

Looking for the next solution to ease the daily project management efforts for your team? We have compared 3 popular tools to give you a better understanding of which will be the best fit. Check out the side-by-side comparison of Airtable vs Smartsheet vs Teamhood.

Airtable vs Smartsheet vs Teamhood: Overview

Before we dive into the details about each of the tools, let’s look at their overall statements and how they present themselves on the market.

Airtable is a databse tool that supports planning and execution tasks.

Smartsheet is an enterprise excel-like work management tool for large teams or projects.

Teamhood is a kanban-first project management tool for high-performing teams.

So, all three tools can be used for project management needs. To truly understand their differences, let’s look at each of them in different categories and analyze which features they carry.

Airtable vs Smartsheet vs Teamhood: Kanban

One of the most important things in effective project management is visualizing the process to understand how and what is being done at any given moment. To see what we can expect from these 3 solutions, let’s begin this comparison by analyzing their Kanban features.

Airtable is a grid-based tool that offers the ability to visualize tasks in a Kanban view. You will be able to define the task statuses by using columns and categorize them into different rows resembling Kanban swimlanes. This is a simple Kanban implementation that allows you to view tasks in a different form.

Smartsheet offers a Kanban board as one of the views available to its clients. Similarly to Airtable, here you can visualize the status of tasks by using columns. This allows them to track their progress and better understand the overall project standing. However, for those looking to implement Kanban as a practice, Smartsheet lacks more advanced Kanban features.

Teamhood has the best Kanban board out of the 3. Allowing you to fully modify the board with statuses, sub-statuses, and swimlanes. Moreover, you can limit WIP in both statuses and swimlanes to control the flow of work, track lead and cycle time, and monitor other Agile metrics. If you are a heavy Kanban user, this tool is the best option.

Airtable vs Smartsheet vs Teamhood: Collaboration

Next up, let’s compare our three tools in terms of the collaboration opportunities you will be able to find.

Airtable will provide you with basic collaboration features. Here, you will be able to communicate with other team members via comments, get notifications of changes made to your tasks, manage permissions, and review the work in a calendar-type view. Those looking to collaborate with outside resources will also find an option to create forms and gather additional data in that way.

Smartsheet is very similar to Airtable in terms of collaboration features, with just one addition. In this solution, you can also add guest users to your workspaces. Which eases collaboration with outside resources and stakeholders that are not part of the project team.

Teamhood allows you to get more insight into work distribution and planning with the Workload view, custom work hours, and hourly rates. This is a great option for those that want to track how busy their team members are to ensure an even workload. Moreover, it allows to provide of better cost analysis and billing information to the clients.

Airtable vs Smartsheet vs Teamhood: Task Management

Efficient task management features allow teams to concentrate on what is important instead of trying to manage the tool. Let’s see what we can find in these solutions.

Airtable is equipped with quite a few task management features. Here you can create and manage subtasks, add in task watchers as well as multiple assignees, and manage due dates and dependencies. If you need to update several items at once, there is also an option to perform bulk actions which will allow you to cut down your time.

Smartsheet has a very similar selection of task management features. Allowing you to add important details and set rules for recurrences so that you can automate the process. Separate the information using tags and update the information in bulk.

Teamhood will give you a couple of advanced additions in terms of task management. You can create task templates to speed up the process of creating new tasks and subtasks. You will also be able to create synced copies of your tasks – thus having identical tasks with identical information in several task boards at once. Which will ease collaboration between teams and projects.

Airtable vs Smartsheet vs Teamhood: Project Management

Project management is mentioned as a strong point by all three of these tools, so next up, let’s see which project management features they offer.

Airtable is equipped with project management essentials – Gantt chart, timeline view, reports, and time tracking. This turns the information database into more usable project management information to plan and execute specific initiatives. As well as adding insight into the success of the project.

Smartsheet goes a step further and adds in a few more project management features. The Gantt view is equipped with a baseline comparison that allows to analyze the current situation against the initial plans. There is a portfolio overview to see all projects in one place and cost tracking to help you stay within budget.

Teamhood offers the same project management features as Smartsheet with a few additions. Here you can also track the earned value for each of your projects, adding an important layer of information to your reports. Moreover, you can enable automatic rescheduling of dependencies. Which automatically updates the schedule of dependent items if the predecessor is late or early.

Airtable vs Smartsheet vs Teamhood: Information Management

Lastly, here are the information management features of the three tools.

Airtable gives the teams the opportunity to create and manage information right within the tool. Create documents, attach files and review them in the same place.

Smartsheet is equipped with a document builder that allows one to create and sign documents within the tool. Use templates to automate the process.

Teamhood carries wiki-styled pages for the team to record and categorize information within the tool. Use the Pages feature to add in company policies, notes, supplier information, or anything else that is needed to execute your projects.

Airtable vs Smartsheet vs Teamhood: Pricing

Airtable and Teamhood offer a free version of the tool, while the base business plan pricing is displayed below. You can see more detailed pricing by following the links.

Airtable vs Smartsheet vs Teamhood: Suitability for Business

So, as this comparison of Airtable vs Smartsheet vs Teamhood comes to an end, let’s summarize what each of these solutions is best suited for.

Airtable is a data management tool for teams that are looking to get more insight from their databases. Visualize your tasks in different views and review progress with built-in reports. This tool will be a good solution for those that prefer organizing their work in a form of a table.

Smartsheet is an enterprise-focused project management tool that allows you to collect and summarize data in one place. Use it to manage large organizations and understand the progress your projects are making.

Teamhood is a project management tool that bridges the gap between Gantt and Kanban. creating an effective integration of long-term planning and daily task management. Switch between the views as you go from the team to the executive floor and analyze the progress with various built-in reports. Teamhood is the easiest choice when starting with a fresh tool.

Dovile Miseviciute

Passionate content marketer looking to bring better solutions to the project management space.

2020 - Present Marketing specialist at Teamhood.
2014 - 2020 Marketing manager for Eylean.