Best resource management tools 2023

Aligning people among multiple projects. Planning and forecasting resource availability. Avoiding resource contention and resource starvation. Many of these challenges are met daily when managing resources and projects. Below you will find a comprehensive table of best resource management software.

Resource management tools and resource management software comparison table

What are the best resource management tools?

In this article we review the 20 most popular resource planning tools with a formal structure. As Teamhood is also a resource management tool, our aim is to provide as least biased as possible overview. We have built Teamhood because we did not see any of the tools being great for this specific area of resource availability and schedule management.

You can learn more about resource planning best practices in workload management and its strategies post.

1. Teamhood – easiest and most visual resource planning software

Capterra score: 5/5 ⭐⭐⭐⭐⭐

Description

Teamhood is the most versatile and easy to adopt resource management tool and resource planning software. It’s main advantages are great and modern UX, flexible configuration options, well integrated tools like Gantt, Kanban, Time tracking. You will be able to overview multiple projects at once when using Teamhood. Teamhood is more than resource management software, it is a complete project management solution that supports the flexible structure and a non-opinionated approach to methods. Teamhood is tailored for teams larger than 5 people, as the tool can cope with bigger amounts of tasks and is designed with bigger groups of people taken into account.

Key features

• Resource management
• Projects and portfolio
• Dependency management
• Very capable Kanban Board
• Native Time tracking
• Budget and cost tracking
• Documentation pages

Pros:

• Powerful project management solution
• #1 Modern Kanban board
• Hourly rates and cost tracking combined with time tracking
• Productivity and team collaboration features

Cons:

• Some popular integrations can be done only via middleware tools such as Zapier.
• No dedicated desktop app

Price: Free for unlimited users.

Website: https://teamhood.com

2. Eylean Board – as an alternative to resource planning tools

Capterra score: 4.8/5 ⭐⭐⭐⭐

Description

Kanban method focused on people task management. Includes daily collaboration options. Best part is that it can be hosted on premise and installed as fully featured windows desktop resource management app. Eylean has flexible structure and powerful Kanban system features for medium to large-sized teams.

Key features

• Kanban Board
• kanban Swimlanes
• Projects and resource timeline
• Time tracking

Pros:

• Flexible Kanban structure
• Integrated time tracking

Cons:

• No dedicated resources view, timeline as a replacement
• Windows only

Price: Starting at 7 $ / user/month.

Website: https://eylean.com

3. Jira resource planning

Capterra score: 4.4/5 ⭐⭐⭐⭐

Description

Jira is the popular IT Agile resouce planning tool for software engineering and technical teams. Jira does not have a dedicated resource management solution, you can get plugins from 3rd parties to compensate for that.

Key features

• Ability to download plugins
• Agile methodology support
• Sprints
• Backlog

Pros:

• Popular tool
• Can be deployed on-premises
• Integrations

Cons:

• No native resource management
• Does not support custom work hours
• Limited to Agile methods

Price: Starts at 7.5 $ / user/month.

Website: https://www.atlassian.com/software/jira

4. Trello resource management

Capterra score: 4.5/5 ⭐⭐⭐⭐

Description

Trello is the simple Kanban tool with a timeline view that can be used as a team resource management tool. Trello is best for smaller teams or small projects as it gets clumsy quite fast with larger number of tasks or resources.

Key features

• Kanban view
• Task cards
• Automations via butler

Pros:

• Simple Kanban view
• Free
• Automations via butler

Cons:

• Limited and gets heavy fast
• Not applicable for bigger teams or projects
• No dedicated resource management view and work hour tracking

Price: Free or starting at 5 $ / user/month.

Website: https://trello.com

5. Monday.com resource management

Capterra score: 4.6/5 ⭐⭐⭐⭐

Description

Monday.com is a robust excel-like task management tool. It can be configured to various use cases. It has a significant number of integrations and automation. It’s resource management solution though is a bit limited if compared to above tools.

Key features

• List / excel-like view
• Automations
• Integrations and apps

Pros:

• Flexible tool
• Significant number of integrations
• Automations engine

Cons:

• Limited resource management view
• No custom work hours
• Takes significant time to setup

Price: Starting at 10 $ / user/month.

Website: https://monday.com

6. Asana resource management

Capterra score: 4.4/5 ⭐⭐⭐⭐

Description

Asana is simple to start and use Kanban, List or Timeline tool for projects and tasks. Asana resource management features offer a dedicated yet limited resources timeline view. Apart feature limitations it is easy to start, so good for simple projects or smaller teams.

Key features

• Kanban Board
• Workload view
• Project updates

Pros:

• Project focused
• Simple to start

Cons:

• No custom work hours
• Limited workload view
• Expensive

Price: Free or starting at 15 $ / user/month.

Website: https://asana.com

7. Wrike resource management

Capterra score: 4.2/5 ⭐⭐⭐⭐

Description

Wrike PM software is for project management lifecycle and control. Has a dedicated Gantt chart, also includes features for experienced project managers. Wrike is quite harder to learn if compared to other tools.

Key features

• Gantt Chart
• Projects view
• Resources view

Pros:

• Flexible Gantt Chart
• Task dependency management
• Collaboration features

Cons:

• Takes some time to learn
• Complicated resources view
• Does not support custom work hours / shifts

Price: Free or starting at 10 $ / user/month.

Website: https://wrike.com

8. MS Project resource management

Capterra score: 4.4/5 ⭐⭐⭐⭐

Description

The most popular PM software in the market. Focused on experienced Project managers who require to do extensive project planning and scheduling. Very feature rich, yet very hard to learn.

Key features

• Gantt Charts
• WBS
• Resource management

Pros:

• Powerful and many features
• Well known by professionals

Cons:

• Very complex to use
• Limited collaboration features
• Costly licensing and learning

Price: Starting at 19 $ / user/month.

Website: https://www.microsoft.com/en-us/microsoft-365/project/project-management-software

9. Teamwork

Capterra score: 4.5/5 ⭐⭐⭐⭐

Description

A good resource management app with daily collaboration features. Suits task and team management use cases. A bit complicated when it comes to project management.

Key features

• Team collaboration
• Task lists
• Workload view

Pros:

• Good for marketing teams
• Simple to start
• Free plan for smaller teams
• Collaboration features

Cons:

• Not optimal for larger or complex projects
• No custom work hours
• Complicated project management

Price: 13 $ / user/month.

Website: https://teamwork.com

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10. Proofhub

Capterra score: 4.4/5 ⭐⭐⭐⭐

Description

Collaboration and marketing resource management software. Has flexible wiki-style documentation pages. Has fundamental project/tasks management features. Good for small teams. Resource management is a report, not a fully developed feature.

Key features

• Wiki pages
• Annotations and comments
• Collaboration
• TIme tracking

Pros:

• Flexible wiki structure
• Company home pages
• Collaboration features
• Flat pricing

Cons:

• Resource view is only a report, not a full feature
• Can be costly for early start
• Takes some time to setup

Price: Starting at 50 $ / month.

Website: https://proofhub.com

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11. Podio

Capterra score: 4.3/5 ⭐⭐⭐⭐

Description

Podio is a CRM tool more than a resource management tool Podio has a free version as a resource planning tool.

Key features

• CRM
• Kanban view
• Customizable forms/items

Pros:

• CRM, contacts, history
• Flexible

Cons:

• Does not have a dedicated resource management view
• Outdated GUI
• Lacks essential project management features such as Gantt, workload, dependencies

Price: Free or starting at 7 $ user/month.

Website: https://podio.com

12. Bitrix24

Capterra score: 4/5 ⭐⭐⭐⭐

Description

Has many features, such as video calls, CRM, reports, statistics. Contains employee resource management and project tracking.

Key features

• CRM
• Project management
• Video calling
• Documents

Pros:

• Many features
• Good reports
• Free version for smaller teams

Cons:

• Features are limited for professional use cases
• Complex to configure and learn
• Outdated graphical interface

Price: Free or starting at 39 $ / 5 users/month.

Website: https://www.bitrix24.com/

13. Scoro

Capterra score: 4.6/5 ⭐⭐⭐⭐

Description

A middle ground between large scale ERP software and task management tool. Has modules which can be purchased separately. Covers a many use cases if all modules are purchased. Scoro is a resource management tool. Although, scoro resource planning view is limited and not well suited for professional or business use.

Key features

• Module based pricing
• Project management
• Metrics and reports

Pros:

• Supports many use cases via modules
• Great for small or medium businesses

Cons:

• Takes time to setup and learn
• Can become quite costly due to module based pricing

Price: Starting at 20 $ / user/month.

Website: https://scoro.com

14. Open Project – free resource planning software

Capterra score: 4.3/5 ⭐⭐⭐⭐

Description

Open Project is a free resource planning software which has construction management features such as BIM. It contains fundamental features for everyday PM. Also is capable of projects portfolio management.

Key features

• BIM integrations
• Portfolio management
• Kanban view

Pros:

• Good suited for construction businesses
• BIM integration
• Project management focus

Cons:

• Hard to learn
• BIM module is an additional cost
• Takes time to configure

Price: Self hosted free, cloud starting at 8.50 $ / user/month.

Website: https://www.openproject.org/

15. Breeze

Capterra score: 4.2/5 ⭐⭐⭐⭐

Description

Good software for solo freelancers or small remote teams. It has resource management features. GUI is outdated and could use some facelifting. All in all, it is not complex tool (at least not like Monday or ClickUP). Just that Breeze is not specializing as resource management system.

Key features

• Kanban view
• Timeline
• Resource management
• Task management

Pros:

• Easy tool
• PM features
• Includes resources view

Cons:

• UX outdated (similar comments in Capterra)
• Limited reporting
• No custom work hours

Price: Starting at 39 $ for 5 users/month.

Website: https://www.breeze.pm/

16. ClickUp

Capterra score: 4.7/5 ⭐⭐⭐⭐

Description

ClickUp is a fully-featured work management system with a load of features for many scenarios. ClickUp is similar to ERP shystems. So, that means harder configuration and time hungry learning curve.

Key features

• Project management
• Resource management system
• Wiki pages
• Integrations

Pros:

• Many features
• Many use cases
• Good pricing
• Good for small businesses

Cons:

• Very hard to setup
• Very complicated to use and introduce to the whole team
• Manty bugs and performance problems

Price: Free or starting at 5 $ / user/month.

Website: https://clickup.com

17. Microsoft Planner

Capterra score: 4.5/5 ⭐⭐⭐⭐

Description

Office365 suite software for simple task management. It is fully integrated into Microsoft Teams. It can be used as a checklist or kanban tool. It can be used for simple organization and tracking of people tasks/resources. Resources management is more like a workaround. It is missing some core features. Hence, planner is a very limited resource planning tool.

Key features

• Kaban view
• Task management
• People assignments

Pros:

• Integrated in MS Teams and Office365 suite
• Lightweight GUI
• Simple use cases

Cons:

• No project advanced management features
• No dedicated resource management view
• Very limited for professional use

Price: Included in Office365 subscription starting at 12 $ / user/month.

Website: https://tasks.office.com/

18. Clarizen One

Capterra score: 4.2/5 ⭐⭐⭐⭐

Description

Clarizen is among older generation Agile tools. Has many PM and resource management features. Good option for resource views, reporting and project tracking.

Key features

• Good reporting features
• Dedicated resource management views
• Supports custom shifts

Pros:

• Many good features
• Suited for professional use
• Many use cases

Cons:

• Complicated and outdated graphical interface
• Takes time to learn
• Outdated productivity features
• Slow support
• No transparent pricing

Price: Not available publicly

Website: https://www.clarizen.com/product/clarizen-one/

19. Redmine

Capterra score: 4.1/5 ⭐⭐⭐⭐

Description

A nother older generation tool with numerous features and add-ons. Can be updated by installing resource management add-on. Simple resource view.

Key features

• PM features
• Add-ons
• Task management
• Time tracking
• Workload management

Pros:

• Add-ons to extend the tool
• Core PM features
• Flexible

Cons:

• Legacy GUI and product
• Complicated settings
• Time hungry to learn
• Expensive

Price: Starting at 29 $ / user/month.

Website: https://www.easyredmine.com/

20. Toggl Plan resource management

Capterra score: 4.7/5 ⭐⭐⭐⭐

Description

Playful, simple, visual tool tool for work management. Has very simple and limited resource management capability. Suitable for small startups or study teams.

Key features

• Timeline view
• Task management
• People task timelines
• Team management

Pros:

• Nice design / colorful
• Simple to start and use

Cons:

• Not suited for professional project management
• No dedicated resources view
• Does not support custom workhours

Price: Starting at 8 $ / user/month

Website: https://toggl.com/plan/

Summary 

All resource planning solutions listed above have specific use cases and can do good job if configured correctly. You need to pick the one based on your team/organization size, your use-cases or jobs to be done and how easy you want this to be. If you need to pick for the most flexible and easy to use resource management solution, the clear choice is Teamhood –

Teamhood

• Very flexible and easy to start
• Cost tracking, Time tracking, Custom work hours, dedicated and fully featured Resource management view
• Multi project management
• Dashboards and performance reporting, time sheets reports
• Powerful Kanban Swimlanes, WIP Limits, Commitment points, Classes of service
• #1 vizualisation of larger projects or task numbers (fits the most amount of information in one screen). 
• Rich task details and description
• Many productivity and collaboration features
• And more! 

Vidas Vasiliauskas

Website

2019 - Present Co-founder and CEO @ Teamhood.
2015-2019 Head of software engineering department at Danske Bank.
2017-2018 Partner Associate Professor at Vilnius University. Lecturer of Software Architecture course
2011 - 2015 Managed numerous smaller IT teams at Prewise.
Co-founder of RaveIT, Eylean, No Brakes Games

Certified Agile product owner and practitioner. Managed large scale enterprise projects as well as launch of small startup products.
MSc of Software Engineering at Vilnius University.

Hobbies: Racing, MTB cycling, Windsurfing