Top 13 Capacity Planning Tools for Your Business in 2023

In today’s competitive business environment, capacity planning is essential for the efficient allocation of resources and the seamless execution of projects. With the right capacity planning tools, organizations can optimize their operations, minimize downtime, and achieve maximum productivity.

To help you with the search, we have compiled a list of the top 13 capacity planning tools, along with their key features, pros, cons, ratings, pricing, and more. To begin with, here is a comparison table that lists out the solutions and their features.

Capacity Planning Tools Comparison Table

Let’s take a look at each tool in more detail.

1. Teamhood

Capterra rating: 5/5 ⭐⭐⭐⭐⭐

Teamhood is a visual and easy-to-use capacity planning tool for teams that want to become more effective. Here, you can visualize and manage workload across several workspaces, ensuring that the capacity you see, is the actual capacity of your resources.

Choose to track team members, machinery, or objects, by choosing different display options in the workload view. Furthermore, you can track time and enter hourly rates to get a better understanding of the budget.

Pros:

• Full set of capacity planning features – workload, time tracking, hourly rates
• Performance metrics for analysis and forecasting
• Gantt and Kanban views for task management
• Outlook integration to visualize both – project items and your meetings in one place

Cons:

• Most integrations are done via Open API

Pricing: Free for unlimited users, business plans start at €9 per user/month.

Website: https://teamhood.com

2. Resource Guru

Capterra rating: 4.6/5 ⭐⭐⭐⭐

Resource Guru is a cloud-based capacity planning tool that helps businesses allocate resources effectively, manage team schedules, and track project progress. With an intuitive interface and powerful reporting features, Resource Guru ensures efficient resource management.

Pros:

• Easy-to-use interface
• Advanced scheduling and resource allocation features
• Robust reporting and analytics

Cons:

• No free plan is available
• Limited customization options

Pricing: Free 30-day trial, plans start at $4.16 per user/month.

Website: https://www.resourceguruapp.com

3. Teamdeck

Capterra rating: 4.3/5 ⭐⭐⭐⭐

Teamdeck is a comprehensive capacity planning tool that offers resource scheduling, time tracking, and reporting features. With customizable dashboards and integrations with popular project management tools, Teamdeck ensures effective resource management.

Pros:

• Customizable dashboards
• Integrates with popular project management tools
• Time tracking and reporting features

Cons:

• No free plan is available
• Limited mobile app functionality

Pricing: 7 Day free trial, then $0.9 per resource/month.

Website: https://www.teamdeck.io

4. Liquid Planner

Capterra rating: 4.3/5 ⭐⭐⭐⭐

LiquidPlanner is a dynamic project management and capacity planning tool that uses priority-based scheduling and predictive analytics to help businesses allocate resources effectively.

Pros:

• Priority-based scheduling
• Predictive analytics for resource allocation
• Time tracking and reporting features

Cons:

• Limited customization options
• Higher pricing compared to other tools

Pricing: Business plan pricing starts at $15 per user/month.

Website: https://www.liquidplanner.com

5. Smartsheet

Capterra rating: 4.5/5 ⭐⭐⭐⭐

Smartsheet is a versatile work management and capacity planning tool that offers resource management, project tracking, and collaboration features.

Pros:

• User-friendly interface
• Customizable templates and reports
• Integrations with popular tools like Slack and Microsoft Teams

Cons:

• No free plan is available
• Resource management features may be limited compared to specialized tools

Pricing: Free for 1 user, then $7 per user/month.

Website: https://www.smartsheet.com

6. Saviom

Capterra rating: 4.3/5 ⭐⭐⭐⭐

Saviom is a powerful capacity planning tool that offers resource scheduling, forecasting, and project portfolio management features to help businesses optimize their operations.

Pros:

• Comprehensive resource scheduling and forecasting
• Project portfolio management features
• Integrations with popular tools like Microsoft Project

Cons:

• No free plan is available
• May have a learning curve for new users

Pricing: Offers a 60-day free trial, pricing information not provided.

Website: https://www.saviom.com

7. Ganttic

Capterra rating: 4.2/5 ⭐⭐⭐⭐

Ganttic is a flexible capacity planning tool that offers resource scheduling, project management, and reporting features. It enables businesses to allocate resources effectively and monitor project progress.

Pros:

• All-around resource management
• Customizable analytics

Cons:

• Slightly harder to use

Pricing: Free for up to 10 users, then $1.25 per user/month.

Website: https://www.ganttic.com

8. Meisterplan

Capterra rating: 4.7/5 ⭐⭐⭐⭐

Meisterplan is a project portfolio management and capacity planning tool that helps businesses align their resources with strategic goals. It offers resource management, scenario planning, and reporting features.

Pros:

• Project portfolio management capabilities
• Scenario planning and what-if analysis
• Integrations with popular tools like Smartsheet and MS project

Cons:

• No free plan is available
• Limited mobile app funtionality

Pricing: Basic plan starts at €6,750 per year.

Website: https://meisterplan.com

9. Tempus Resource

Capterra rating: 4.7/5 ⭐⭐⭐⭐

Tempus Resource is a capacity planning tool that helps businesses optimize resource allocation and project management. It offers features like resource forecasting, what-if analysis, and integrations with popular tools.

Pros:

• Resource forecasting and what-if analysis
• Customizable reporting features
• Integrations with popular tools like Microsoft Project

Cons:

• No free plan is available
• May have a learning curve for new users

Pricing: Not available

Website: https://www.prosymmetry.com

10. eResource Scheduler

Capterra rating: 4.3/5 ⭐⭐⭐⭐

eResource Scheduler is a cloud-based capacity planning tool that offers resource scheduling, project management, and reporting features. It helps businesses optimize resource allocation and monitor project progress.

Pros:

• Drag-and-drop resource scheduling
• Customizable reporting features
• Multi-resource views

Cons:

• No free plan is available
• Limited integrations with other tools

Pricing: Starting from $4 per resource/month.

Website: https://www.eresourcescheduler.com

11. Celoxis

Capterra rating: 4.3/5 ⭐⭐⭐⭐

Celoxis is a comprehensive project management and capacity planning tool that offers resource management, time tracking, and reporting features. It enables businesses to allocate resources effectively and monitor project progress.

Pros:

• Advanced resource allocation and scheduling features
• Time tracking and expense management
• Customizable reporting features

Cons:

• No free plan is available
• May have a learning curve for new users

Pricing: Starts at $22.50 per user/month.

Website: https://www.celoxis.com

12. Workfront

Capterra rating: 4.4/5 ⭐⭐⭐⭐

Description: Workfront is a work management and capacity planning tool that offers resource management, project tracking, and collaboration features. It helps businesses optimize resource allocation and drive better project outcomes.

Pros:

• Comprehensive resource management features
• Customizable reporting and analytics
• Integrations with popular tools like Adobe Creative Cloud and Microsoft Teams

Cons:

• No free plan is available
• May have a learning curve for new users

Pricing: Contact the vendor for pricing information.

Website: https://www.workfront.com

13. Forecast

Capterra rating: 4.5/5 ⭐⭐⭐⭐

Description: Forecast is an AI-powered capacity planning tool that offers resource allocation, project management, and budgeting features. With its advanced algorithms and predictive analytics, Forecast helps businesses optimize their operations and make data-driven decisions.

Pros:

• AI-driven predictions and analytics
• Integrates with popular project management tools
• Comprehensive resource allocation and budgeting features

Cons:

• May require time to set up and configure
• No free plan is available

Pricing: Starting from £25 per user/month.

Website: https://www.forecast.app

Capacity Planning Tools Summary

In conclusion, there are numerous capacity planning tools available in the market, each with its unique features, pros, and cons. When selecting the right capacity planning tool for your business, it is essential to consider factors such as ease of use, integrations, pricing, and the specific requirements of your organization. By investing in the right capacity planning tool, businesses can streamline their operations, maximize productivity, and ensure optimal resource allocation.

Want to try out a capacity lanning solution that is free for unlimited users? See what Teamhood has to offer.

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Vidas Vasiliauskas

Website

2019 - Present Co-founder and CEO @ Teamhood.
2015-2019 Head of software engineering department at Danske Bank.
2017-2018 Partner Associate Professor at Vilnius University. Lecturer of Software Architecture course
2011 - 2015 Managed numerous smaller IT teams at Prewise.
Co-founder of RaveIT, Eylean, No Brakes Games

Certified Agile product owner and practitioner. Managed large scale enterprise projects as well as launch of small startup products.
MSc of Software Engineering at Vilnius University.

Hobbies: Racing, MTB cycling, Windsurfing