Microsoft Planner vs Trello vs Teamhood: Which One is Best For Your Team (2023)

Looking for your next team task management solution? There is a good chance you have considered at least one of these 3 tools. So to make it easier, we have prepared a comparison of Microsoft Planner vs Trello vs Teamhood for you. Read through to make your choice easier.

Microsoft Planner vs Trello vs Teamhood: Overview

First up, let’s review how each of these tools introduces itself.

Microsoft Planner is a team task management and organization tool.

Trello is a visual team collaboration tool that allows reviewing daily progress.

Teamhood is a Kanban project management tool for high-performing teams.

It seems we have three team task management tools to compare. Right from the initial description, we can spot some differences but it is not clear how deep they go. So, let’s compare the Trello vs MS Planner vs Teamhood in different categories to see what kind of features they offer.

Microsoft Planner vs Trello vs Teamhood: Kanban

All the 3 tools in this comparison focus on visualizing the team’s tasks on a Kanban-style board. So, let’s see what Kanban features each of them offers to achieve the best result.

Microsoft Planner offers a simple and straightforward Kanban board solution. You will be able to create custom statuses and move work items through them as the team works. This tool was designed to help you move from managing tasks in the mailbox and it feels like it instead of a full-on Kanban solution.

Trello provides a very similar Kanban board solution – statuses and tasks. Some would argue that Trello’s Kanban board is nicer visually, but this is a subjective thing each can decide on their own. Regardless, for more advanced practitioners, Trello still lacks features like swimlanes, WIP limits, and Kanban reports.

Teamhood is undoubtedly the most Kanban-focused solution out of the 3. It has a fully modifiable Kanban board (statuses, sub-statuses, and swimlanes), WIP limits and actionable Agile metrics reports. If you are looking for a Kanban-style tool, this fits all of the boxes.

Microsoft Planner vs Trello vs Teamhood: Collaboration

Collaboration is one of the most important aspects of good teamwork and a good team solution needs to have good collaboration features.

Microsoft Planner offers comments, notifications, guest users, and a calendar view. This tool is not overloaded with collaboration features but still has the basics so that you can communicate and work together with your team.

Trello is very similar in terms of collaboration options. As they remain mostly comment-based. You can also add guest users, but there is a lack of more advanced features, making this a limited option.

Teamhood on the other hand is set up as a full collaboration platform. You will find team roles, workload views, custom work hours, and even automated estimations for your tasks. Great for those looking to collaborate and manage a team.

Microsoft Planner vs Trello vs Teamhood: Task Management

From visualizing to managing tasks, here is what these tools have to offer.

Microsoft Planner will provide you with most of the popular task management features. Task assignments, child tasks, due dates, and dependencies are readily available for anyone using this tool. For those looking to optimize their processes, missing workload and mass actions may be an issue.

Trello is very similar in terms of task management features. However, here you will also find the recurring tasks feature available through a Power-Up. So if this is something you are interested in, this may be a better solution.

Teamhood gives you all the fundamental task management features as well as some advanced ones for long-term use. You will be able to add Watchers to tasks, enjoy a built-in Workload view, and synchronized task copies across multiple boards. Making this an attractive option to consider.

Microsoft Planner vs Trello vs Teamhood: Project Management

Since we mentioned a couple of project management features, let’s move on to this next category outlining them all.

Microsoft Planner provides a limited selection when it comes to project management. It has a timeline view, time tracking, and some reports. Which is enough to manage a small team, but lacks the depth required for project management. Making this a tool better suited to managing and tracking tasks.

Trello puts a few more features on the table, you will get Gantt charts, custom dashboards, and project templates. Making it easier to set schedules and track the results of your team. Some of these features are only available through Power-Ups, so keep in mind they won’t come as you first register for the tool.

Teamhood is a full project management solution compared to Trello and Microsoft Project. You will be able to overview your portfolio, create Gantt charts with baseline, and track project costs and earned value. Making this an attractive option for those that need more data management and insights into their projects.

Microsoft Planner vs Trello vs Teamhood: Information Management

No team tool would be complete without the ability to share information. So let’s compare information management features offered by these 3.

Microsoft Planner sticks with the basics – file attachments and idea management. You will be able to share outside resources but not create them within the tool.

Trello is exactly the same. Information sharing is done within the task details in form of attachments and idea management.

Teamhood offers one additional feature compared to the other two tools – Pages. In this Wikipedia-style section, teams can create their own documents. Making them easily accessible and modifiable by the whole team.

Microsoft Planner vs Trello vs Teamhood: Pricing

Microsoft Planner only offers paid plans, while Trello and Teamhood both have free options for their users. Below are the prices for the starter plans of each tool. To see the full pricing of each tool, follow the links.

Microsoft Planner vs Trello vs Teamhood: Suitability for Business

As we reach the end of this comparison of Trello vs Planner vs Teamhood, let’s sum up and see what each of these tools is best suited for.

Microsoft Planner is a nice task management tool for a small team. It will allow tracking of an uncomplicated process in a visual way. However, larger teams may find the lack of features frustrating and ineffective.

Trello is a great tool for small teams looking to visualize their tasks and track progress. It has a few of task and project management features to help teams achieve their goals, but managing larger efforts will prove to be difficult.

Teamhood will be a good choice for small to medium-sized teams and projects. It has plenty of collaboration and management features as well as an advanced Kanban board for those looking to visualize their process.

Dovile Miseviciute

Passionate content marketer looking to bring better solutions to the project management space.

2020 - Present Marketing specialist at Teamhood.
2014 - 2020 Marketing manager for Eylean.