Project Management

20 Best Microsoft Project Alternatives in 2024 (Free & Paid!)

Vidas Vasiliauskas ·

2019 - Present Co-founder and CEO @ Teamhood. 2015-2019 Head of software engineering department at Danske Bank. 2017-2018 Partner Associate Professor at Vilnius University. Lecturer of Software Architecture course 2011 - 2015 Managed numerous smaller IT teams at Prewise. Co-founder of RaveIT, Eylean, No Brakes Games Certified Agile product owner and practitioner. Managed large scale enterprise projects as well as launch of small startup products. MSc of Software Engineering at Vilnius University. Hobbies: Racing, MTB cycling, Windsurfing

Microsoft project alternatives

Microsoft Project is a staple in the project management field. Introduced in 1984, it was a revolutionary tool that set the standard for project management software. Yet, like many long-standing tools, it’s faced challenges keeping up with user needs. While Microsoft Project has continued to develop, many innovative alternatives have emerged, offering fresh features that better align with today’s dynamic work environments.

Microsoft Project, despite its legacy, sometimes feels outdated. For instance, tracking and managing tasks effectively with a single point of contact in Microsoft Project can be a real headache. Simple actions, like tagging people in comments or easily copying tasks or buckets, are cumbersome at best. Plus, the lack of a free plan and the necessity to purchase costly Office 365 licenses can be a significant drawback, especially for smaller teams or startups.

With the changing pace and place of work, more and more teams are looking for solutions that better suit their style. Considering all the above-mentioned facts, we’ve gathered the best free and paid Microsoft Project alternatives for 2024. Each tool provides a specific benefit for those seeking alternatives. Let’s dive in and find the right tool for your needs.

MS Project Alternatives Comparison Table

Before we dive into the details, here is a table comparing each alternative to MS Project in one place. Look through, find what you like, and navigate to the tools you want to know more about.

TeamhoodJiraGantticGanttProRational PlanEylean BoardWrikeMondayAsanaTeam GanttSmartsheetTrelloProject LibreOpen ProjectAganttyGantt ProjectPlannerClarizen OneRedmineToggl Planner
Brandteamhoodjiragantticgantt prorationalplaneyleanwrike iconmonday iconasana iconteamganttsmartsheettrello iconprojectlibreopen project 1aganttygantt projectms plannerclarizen 1redminetoggl
Capterra rating4.9⭐⭐⭐⭐⭐4.4⭐⭐⭐⭐4.2⭐⭐⭐⭐4.8⭐⭐⭐⭐⭐4.4⭐⭐⭐⭐5⭐⭐⭐⭐⭐4.2⭐⭐⭐⭐4.6⭐⭐⭐⭐4.5⭐⭐⭐⭐4.6/5⭐⭐⭐⭐4.5⭐⭐⭐⭐4.5⭐⭐⭐⭐4.4⭐⭐⭐⭐4.3⭐⭐⭐⭐4.6⭐⭐⭐⭐⭐4.1⭐⭐⭐⭐4.3⭐⭐⭐⭐4.2⭐⭐⭐⭐4.3⭐⭐⭐⭐4.5⭐⭐⭐⭐⭐
Free PlanYes, unlimited usersYesYesNoYesNoYesYesYesYesNoYesNoYesYesYesNoNoYesNo
Business PricingPaid from $9.50Paid from $7Paid from $2Paid from $8.50Paid from $4Paid from $5Paid from $9.80Paid from $9Paid from $10.99Paid from $24.95Paid from $7Paid from $5FreePaid from $8.50FreePaid from $5Paid from $12.50N/APaid from $25Paid from $8
Task management
Sub-task management
Task dependencies
Team management
Portfolio management
Time tracking
Gantt chart
Agile features
Budget and cost tracking
Custom dashboards
Workload view

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Why even consider MS project alternative?

MS Project is a well-known business tool that is popular amongst various teams and industries. At the same time, it is complex and sometimes no longer fits the modern collaboration standards of project management professionals across the globe. Team leaders today are looking for tools that allow visualization of the project in various forms, such as:

  • Kanban boards
  • Gantt charts
  • Timelines
  • Custom dashboards.

At the same time, collaborating efficiently and effectively is just as important. Microsoft Project’s complexity, cost, and steep learning curve can pose challenges for you if you are unfamiliar with the tool, potentially making it less suitable for small organizations and short-term projects. And in an age where artificial intelligence is transforming the way we work, why does Microsoft Project lag behind in offering these modern features?

Microsoft Project is primarily designed for large-scale projects with complex requirements. For small-scale projects or those with simpler workflows, Microsoft PPM might feel overly complex and feature-heavy. It can be challenging to customize the software to fit the specific needs of smaller projects, leading to unnecessary complexities.

Mohammed Badruz Z., Project Manager

The list below aims to offer you the best project management solutions, each offering an advantage as an alternative to Microsoft Project. Pick the ones you want, or continue reading for the full overview.

How we evaluate Microsoft Project alternatives

Teamhood’s editorial team writes all of our review posts. We spend a significant amount of hours researching and evaluating each tool, measuring it against the specific criteria we’ve established for its category. Importantly, our articles are never influenced by payment from any app or links to any site. We highly value our readers’ trust in us for providing genuine evaluations of tools and opinions we find on platforms such as Capterra, G2, or other industry-authority websites.

Best Microsoft Project Alternatives in 2024

1. Teamhood

gantt milestones
Multiple Board Timelines in Teamhood

Capterra score: 4.9/5 ⭐⭐⭐⭐

Teamhood is the go-to Microsoft Project alternative for ease of use and flexibility. This project management tool is the least opinionated tool that supports a variety of methodologies, such as Classic project management, Agile project management, Kanban project management, or Hybrid project management. Teamhood is best suited for teams larger than 3 people, as only larger teams will be able to appreciate the valuable collaboration features and focus on daily use.

Teamhood offers a more flexible and scalable solution than Microsoft Project, which, as discussed, is better suited for traditional project management practices. Plus, Teamhood provides a fully featured Kanban board with statuses, sub-statuses, and swimlanes, while Microsoft Project lacks the flexibility and features needed for effective Kanban implementation.

Key features

Pros:

  • One of the easiest-to-use but still powerful Gantt charts on the market
  • Most flexible Kanban structure for visual project management
  • Integrated time tracking and ability to generate cost reports per project or portfolio
  • Workload and team collaboration features

Cons:

  • Some of the popular integrations can be done only via a no-code platform such as Zapier.

Price: Free for max 10 users. Business plans start at $9.5 per user/month.

I appreciate Teamhood’s seamless integration of Kanban and Gantt chart functionalities. As a freelance R&D consultant, the platform allows me to initiate collaborative Kanban sessions with clients and smoothly transition into developing Gantt charts. The software not only meets but exceeds my expectations by offering all the necessary features, ensuring a smooth and intuitive user experience.

Jorg D., Small Business Owner

2. RationalPlan

microsoft project alternative
RationalPlan dashboard

Capterra score: 4.4/5 ⭐⭐⭐⭐

Rational Plan is a professional Gantt tool tailored for experienced project managers. It allows one to plan projects, track resources, and manage finances meticulously. Its main advantage as an alternative to MS Project is that it can be deployed on-premises. Thus, it is more suited for users with sensitive data.

The one drawback of Rational Plan is the user interface, which will not be greatly appreciated by innovative users. Rational Plan is more complex with some documentation a little lacking and less user-friendly compared to other project management tools like Teamhood.

Key features

  • Gantt Chart
  • Milestones
  • Dependencies

Pros:

  • Easy Milestones
  • Available on-premise

Cons:

  • Limits usage per project number
  • Outdated user interface
  • Complex to use

Price: Starting from $4 per user/month

My dream is to have a single screen dashboard for all the components of Outlook so that I can see at a glance for a single project who is involved in it and in what capacity, that tasks that they have to do and the timescale, the e-mails associated with the project and the calendar entries for upcoming actions. It is really a cross between PM and CRM. Rational Plan comes close to the PM side of it.

Howard G

3. Wrike

wrike
Wrike dashboard

Capterra score: 4.2/5 ⭐⭐⭐⭐

Wrike is a project collaboration tool tailored for marketing and e-commerce teams. It is a good alternative to MS Project due to its various integrated views – Kanban, Gantt, and Table. On top of this, the team can enjoy automated reporting features, visualize the process with various colors, and enjoy a smoother work environment with all information accessible in one place.

The entry-level plans of Wrike lack robust security features, which can be a concern for teams handling sensitive data. Furthermore, integrations like Outlook can delay notifications by over an hour, requiring constant monitoring. I’ve also discovered that Wrike lacks a built-in chat option, which may force users to rely on third-party integrations.

Key features

  • Gantt Chart
  • Proofing
  • Personal tasks
  • Kanban

Pros:

  • Gantt dependencies
  • Annotation of images
  • Different views

Cons:

  • Not flexible Kanban structure
  • Takes time to learn

Price: Offers a free plan. Business plan starts from $9.80 per user/month

The user experience in Wrike is clunky. Managing the system from the backend is frustrating. Blueprint templates don’t always work. Dashboarding is incredibly difficult and not intuitive. All of the features I’ve wanted to use have all had issues and errors. 

Sage R, Small business owner

4. GanttPRO

project management tools like microsoft project
GanttPRO dahsboard

Capterra score: 4.8/5 ⭐⭐⭐⭐⭐

Another Microsoft Project alternative focused on the Gantt chart is GanttPro. This online tool allows you to build the ideal project path and track it as the team gets to work. A great addition to this Gantt chart is dependencies that can be rescheduled based on their dependent items.

While Gantt Pro has an intuitive interface that is simple to navigate, the overall design aesthetic appears dated from the perspective of a professional designer, and the software seems to have some bugs that need to be addressed. Choose this tool if your main priority is the online Gantt chart.

Key features

  • Gantt Chart
  • Milestones
  • Dependencies

Pros:

  • Flexible structure
  • Dependency auto-scheduling
  • Offers individual user pricing

Cons:

  • Higher price than competitors
  • Mainly focused on classic project management

Price: $15 per month for 1 user or $8.50 per user/month for a team plan

To improve GANTTPRO it is suggested to focus on greater project customization, provide more advanced automatic scheduling functions, and offer a more complete mobile application. Additionally, incorporating predictive analytics capabilities and enhanced real-time collaboration would be beneficial.

David G., Small business owner

5. Jira

jira
Jira dashboard

Capterra score: 4.4/5 ⭐⭐⭐⭐

Jira is often referred to as the de facto standard tool for IT development teams and their projects. This tool offers integrations with various development tools, making it a great Microsoft Project alternative for such cases.

However, if you are working with a mixed team – developers and non-developers—Jira may prove too difficult and cumbersome to be useful. This tool will work best for teams using Agile practices as it offers no out-of-the-box Gantt chart.

While Jira’s live updates and integration performance occasionally experience minor issues, the platform’s frequent updates demonstrate its commitment to continuous improvement. However, the absence of built-in tools capable of achieving CI/CD goals within the software development lifecycle (SDLC) is quite limiting. Additionally, Jira’s functionality lags when it comes to linking tasks or assigning multiple users to a single task, making it less effective for collaborative workflows.

Key features

  • Agile Software Development
  • Epics
  • Sprints

Pros:

  • Integrations to developer tools
  • Popular among IT professionals
  • Flexible
  • Query language

Cons:

  • Takes time to learn
  • Complex to setup
  • No Gantt Chart

Price: Offers a free plan. Paid plan starts at $7 per user/month

We cannot perform a post activity on the cases or records we are tracking. Once my tickets are closed I need to post-process them for that I have two options either integrate with Salesforce or move everything to Salesforce(tracking part also). The biggest drawback of JIRA is, it does not have automation tools built in.

Kartik C,. Senior Associate Consultant

6. Eylean Board

Eylean kanban preview
Eylean dashboard

Capterra score: 5/5 ⭐⭐⭐⭐⭐

Another option for those looking to find the best MS Project alternative is Eylean Board. This on-premise solution offers a powerful Kanban board ready to visualize even the most complicated process. Use it to visualize your processes and subprocesses and involve the whole team in project execution.

Key features

  • Kanban Boards
  • Office integrations
  • Workspace templates

Pros:

  • Can be deployed on-premises
  • Flexible Kanban structure
  • Integrates with Office tools

Cons:

  • Windows only
  • Limited Gantt Chart

Price: Starting from $5 per user/month

7. Ganttic

microsoft project alternative
Ganttic dashboard

Capterra score: 4.2/5 ⭐⭐⭐⭐

Ganttic is an online resource planning software aimed at portfolio and resource planning. As such, it is one of the best Microsoft Project alternatives for manufacturing and engineering projects. Use this tool to visualize your strategy and plan according to the workflow.

The software also offers visual project management and collaborative planning features that facilitate teamwork and communication. However, The software lacks some automation features, leading to manual workarounds and inefficiencies.

Key features

  • Resource planning
  • Scheduling
  • Dependencies
  • Time Tracking

Pros:

  • Has integrated time tracking
  • Flexible resource management
  • Simple user interface

Cons:

  • More for resources than for project management
  • Limited Kanban view
  • Limited Gantt Chart

Price: Offers a free plan. Pricing starts at $25 per month for 20 resources.

8. Monday

alternative to ms project
Monday dashboard

Capterra score: 4.6/5 ⭐⭐⭐⭐⭐

Monday is a task management tool for those looking to add some color to their projects. And those looking for the best free MS Project alternative that is good with automation, this tool may be the right one. Monday will allow you to automate daily work and collaborate on tasks with your team easily. However, this is not a project management tool, thus you should look further when managing larger projects.

Some users were frustrated that they can’t speak to their customer service over the phone, and support agents have been late and unprepared. Additionally, not all key features are included in the standard plan, and the pricing structure is steep. As a freelancer, this would be too expensive. I’ve also found myself using other tools like Google Docs and Notion, which can be cumbersome and limits ability to fully utilize Monday.com.

Key features

  • Automation
  • List view
  • Flexibility

Pros:

  • Has a flexible structure which is also complicated a bit
  • Good automation engine
  • Good integrations

Cons:

  • Poor Gantt Chart
  • Limited project management features
  • Hard to maintain hierarchical tasks or work breakdown schedule

Price: Offers a free plan. Paid plan starts at $9 per user/month

9. Asana

best ms project alternative
Asana dashboard

Capterra score: 4.4/5 ⭐⭐⭐⭐⭐

Asana is a simple project management tool focused on marketing and e-commerce teams. This is the best MS Project alternative for Mac users looking to visualize their process and collaborate on tasks in a convenient interface. The tool is created for smaller teams and does get cluttered with more tasks in the mix. Also, it does not support a Gantt chart, thus planning larger projects is more difficult.

While its capabilities are generally easy to navigate, the system does have some limitations. For instance, there are limited ways to export data views, which can be frustrating. Additionally, integrating Asana with other tools can be challenging. This complexity made it difficult for reviewed teams to adopt the product, especially since they were already using other tools like Hubspot.

Key features

  • Kanban view
  • Inbox
  • Attachments

Pros:

  • Good for collaboration
  • Convenient inbox

Cons:

  • No Gantt Chart
  • Becomes cluttered very fast, does not fit bigger/complicated projects
  • Expensive

Price: Offers a free plan. Paid plan starts from $10.99 per user/month.

10. TeamGantt

best free microsoft project alternative
TeamGantt dashboard

Capterra score: 4.6/5 ⭐⭐⭐⭐

Compared to the previous item on this list, Team Gantt is focused more on project managers. This Microsoft Project alternative is a tool focused mostly on the Gantt chart. Allowing to plan out projects, and resources, and execute those projects with some team collaboration features.

The system’s organization is still a work in progress. The layout can be overwhelming, especially when creating templates. Additionally, updates to the chart are slow to load.

Key features

  • Gantt Chart
  • Team collaboration
  • Resource load and planning

Pros:

  • Easy to use Gantt Chart
  • Supports the majority of the platforms

Cons:

  • Very expensive
  • Mainly focused on the Gantt chart

Price: Offers a free plan. Paid plan starts at $24.95 per user/month.

The organization of the system still needs some work. The layout of the site can seem very overwhelming and can get very mundane when creating templates, copying those templates month after month, and adjusting the timestamps for each task. Can be very time consuming for large projects.

Melissa L,. Marketing Associate

Other Alternatives to MS Project

11. Smartsheet

free ms project alternatives
Smartsheet dashboard

Capterra score: 4.6/5 ⭐⭐⭐⭐

Smartsheet is a flexible Excel-like alternative to Microsoft Project. It supports common data views and has a few automated reports for the users to choose from. This tool is quite straightforward and simple, and as such can be used in a variety of industries.

Key features

  • Flexible table structure
  • Integrations to business tools
  • Reports

Pros:

  • Good integrations
  • Similar to Excel
  • Has Kanban, Gantt, List views

Cons:

  • Takes time to setup
  • Powerful and complex

Price: Starts at $7 per user/month.

12. Trello

Trello vs Sinnaps Kanban
Trello dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

Trello is a simple Kanban tool. This Microsoft Project alternative is best suited for those wishing to track simple projects involving up to 5 people. The true strength of Trello lies in personal usage and a great free version. While it does have great features, larger teams will find it cluttered and hard to navigate with larger projects.

Key features

  • Kanban Board
  • Kanban Cards
  • Attachments

Pros:

  • Easy to use
  • Visual Kanban cards

Cons:

  • Limited functionality
  • Gets cluttered fast
  • Does not have a Gantt chart

Price: Starts from $5 per user/month, free plan for basic features

Now fully on board with Atlassian products like Confluence and Jira, Trello can be used but isn’t necessarily the best option when most of the company uses Jira. It is ideal for personal work management and tracking, though.

Dave B,. Senior Manager of Documentation Computer Software

13. ProjectLibre

microsoft project alternative free
ProjectLibre dashboard

Capterra score: 4.4/5 ⭐⭐⭐⭐

Project Libre is a professional project management tool. This Microsoft Project alternative free is best suited to complex projects that require advanced planning features. Project Libre supports a variety of diagrams, however, the interface will leave most users wanting more.

Key features

  • Advanced scheduling features
  • Gantt Chart
  • Drawing Diagrams for detailed plans

Pros:

  • Desktop App for Windows
  • Feature-rich
  • Open Source version available

Cons:

  • Complex to use
  • Takes time to learn
  • Outdated technically

Price: Free / Open Source

14. OpenProject

free microsoft project alternative
OpenProject dashboard

Capterra score: 4.3/5 ⭐⭐⭐⭐

This Microsoft Project alternative is aimed at teams that need Agile workflows in their daily use. Open project is simple to use and has a Gantt chart with work packages. This tool is a great option for cases such as bug tracking.

Key features

  • Work packages
  • Agile backlogs
  • Bug tracking
  • Gantt chart

Pros:

  • Supports classical and Agile workflows
  • Can be used for different use cases, including bug tracking
  • Has BIM integration
  • Open Project

Cons:

  • Very limited Kanban view
  • Limited collaboration features
  • Becomes easily cluttered in larger projects
  • Minimum 5 users

Price: Starts from $8.50 per user/month.

15. Agantty

alternative to microsoft project
Agantty dashboard

Capterra score: 4.6/5 ⭐⭐⭐⭐⭐

Agantty is a visual Gantt chart tool. This free Microsoft Project alternative is great for those that need to visualize their data without further project management features. While additional functionality is available for purchase, the main strength of this tool is the Gantt chart.

Key features

  • Gantt chart
  • Tasks
  • Assignments

Pros:

  • Free for basic use
  • Visual

Cons:

  • A lot of features are missing like API, time tracking, workload management

Price: Free.

Many of the functionality you may want only available via third party add-ons that cost extra. Need to have someone who understands query writing to pull additional reporting.

Andrei N,. Information Technology Specialist

16. GanttProject

Capterra score: 4.1/5 ⭐⭐⭐⭐

Gantt Project is a desktop app available for Mac, Windows, and Linux. This tool has the most extensive database of traditional project management reports – Gantt, PERT chart, and resources load. Thus, it is a great Microsoft Project alternative if you are looking for such features. The biggest drawback of this tool – is an outdated interface.

Key features

  • Gantt Chart
  • PERT Chart
  • Resources load

Pros:

  • Has professional features
  • Has dedicated desktop apps on all platforms

Cons:

  • No web version
  • Outdated interface
  • Complex to use

Price: Starts from $5 per user/month.

17. Planner

ms planner
Planner dashboard

Capterra score: not available

It would not be a complete list of Microsoft Project alternatives without Microsoft Planner. This is a simple task management tool that visualizes tasks on a Kanban board. Great for personal use or teams of just a few people. However, lacking if you need project management features or run larger projects.

Key features

  • Kanban Board
  • Task List
  • Assignments

Pros:

  • Easy to use
  • Clean interface
  • Comes with Office365

Cons:

  • No Gantt chart
  • No dependencies
  • Very limited for project management

Price: Part of the Office365 package starts at $12.50 per user/month.

18. ClarizenOne

Microsoft project alternative
ClarizenOne dashboard

Capterra score: 4.2/5 ⭐⭐⭐⭐

Clarizen One is a classical resource, project, and workflow management tool. This Microsoft Project alternative has a variety of advanced features like resource load diagrams and Portfolio management. However, more tech-advanced teams will find the interface to be quite outdated.

Key features

  • Workflow management
  • Gantt chart
  • Resource load diagram
  • Portfolio management

Pros:

  • Feature-rich
  • Good for multiple project management

Cons:

  • Outdated from the interface and technical standpoint
  • Hard to learn
  • Complex
  • Only enterprise pricing

Price: Enterprise, N/A

19. Redmine

alternative to microsoft project
Redmine dashboard

Capterra score: 4.3/5 ⭐⭐⭐⭐

Redmine is an old-school tool with Agile support. However, one big advantage it offers is the ability to use it with both – classical and Agile project management. Thus, it is a Microsoft Project alternative that will fit hybrid project management practices. The biggest drawback of Redmine is the hard-to-learn interface.

Key features

  • Gantt chart
  • Sprints
  • Kanban

Pros:

  • Supports Agile workflows
  • Can be used for bug tracking
  • Feature-rich via plugins

Cons:

  • Outdated interface
  • Hard to learn
  • Complex
  • Missing modern collaboration features
  • Can be costly if more features used

Price: Plans start at $25 per month.

20. Toggl Plan

alternative to ms project
Toggle plan

Capterra score: 4.5/5 ⭐⭐⭐⭐⭐

Toggl Plan is a visually pleasing tool for small projects. It allows to coordinate teams and set plans via an easy-to-learn interface. However, this Microsoft Project alternative lacks project management tool functionality. Use it for smaller projects and teams as a visual collaboration platform.

Key features

  • Timeline
  • Teams
  • Collaboration features

Pros:

  • Easy to use
  • Visually appealing

Cons:

  • Limited project management functionality
  • No proper Gantt
  • Can be pricey as it is monetized by feature usage

Price: Paid plans cost around $8 per month/feature.

How to choose an alternative to Microsoft Project?

As you explore alternatives to Microsoft Project, focus on what truly matters for your project’s success. Instead of rushing into quick wins or tackling the biggest tasks first, consider key factors:

  • Task management – crucial for organizing, assigning, and tracking tasks efficiently within a project.
  • Ease of use – facilitates productivity by providing an intuitive interface that minimizes learning curves.
  • Adoption time – impacts project timelines and productivity, making it important to choose alternatives with quick integration.
  • Team collaboration – fosters productivity and teamwork by facilitating seamless communication and file sharing.
  • Integrations – streamline project management processes by allowing seamless data sharing and workflow automation.

While fancy features may catch your eye, prioritize what best aligns with your team’s needs and workflow. By carefully considering these elements, you’ll make a more informed decision about your project.

Summary 

All of the listed tools are great in some areas, while the top ones are good in multiple ones. So, if you are looking for an easy start and the best Microsoft Project alternative – try Teamhood.

All the mentioned MS Project alternatives are mainly focused on Gantt Charts, while Teamhood brings full collaboration experience on top of the Gantt Chart – Kanban, List view, Workload, and many more. Successfully mixing approaches and enabling hybrid project management practices.

Key feature gaps for MS project

  • Kanban System

    The most limited view in MS project is a Kanban Board. Traditional project management has forced focus on features around classical waterfall planning and that has influenced Kanban project management to be the lower piority for most software vendors. Luckily that is the opposte in Teamhood case as Teamhood is a true Kanban Project Management system.

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