Notion vs Asana vs Teamhood: 5 Crucial Things You Should Know (2023)

Looking to make a decision on Notion vs Asana vs Teamhood? We got you covered. In this post, we have reviewed the tools from 5 specific use case perspectives as well as pricing and suitability for business, outlining their main features and strengths. Continue reading to see which one will be right for your team.

Notion vs Asana vs Teamhood: Overview

To begin this comparison, let us first look at the three tools individually.

Notion is a note-taking tool that allows you to structure and categorize information in any way. Using various customization features you can build any structure to keep track of your information and even manage tasks. It is essentially an information hub that you can tailor to your needs.

Asana is a work management tool for teams looking to collaborate on their projects. It offers task management, communication features, reports, and other features that enable easy work management all around.

Teamhood is a visual Kanban project management tool that enables teams to collaborate and coordinate. Here, you will find more advanced kanban and project management features dedicated to planning and optimizing larger projects.

Now that you know what these tools were designed for, let’s look at them side by side and compare them based on different use-case scenarios.

Notion vs Asana vs Teamhood: Kanban

To start our comparison, let’s look at how these 3 tools perform in the visualization of the process (in other words Kanban).

Notion does not offer an out-of-the-box Kanban board, but it is rather easy to create one when needed. You will get a simple setup of Kanban columns and will be able to add task cards that are then moved through the process.

Asana offers a little more to Kanban users, as the Kanban board is one of the predefined views. However, the Kanban features here are also limited to a very basic application. Thus, if you are looking to set up more complex processes or track a large number of items, this may not be your ideal solution. In terms of Scrum Asana offers a very similar package.

Teamhood is a Kanban-focused tool and thus provides the most thorough feature set. You will be able to define columns, sub-columns, WIP limits, divide the board with the help of swimlanes and track results using the Kanban metrics. Find more information here – Teamhood Kanban board.

Looking for more Kanban tools? Check out the best Kanban board software of 2023.

Notion vs Asana vs Teamhood: Task Management

Next, let’s compare how these 3 tools stack up when talking about task management.

Notion offers a basic task management feature set. You can create a task list and assign those tasks to team members. As well as visualize the tasks on a simple Kanban board. However, if you are looking for more task management features, this solution will not be the best fit. It serves more as a to-do list than a task management platform.

Asana gives you more freedom with task management. Besides the features found in Notion, you are also able to create child tasks. Thus, splitting larger items into more manageable pieces of work. You are also able to draw and track dependencies between your tasks which allows for continuation and progress tracking.

Teamhood goes one step further, offering more in-depth features than the other tools. The parent-child relationship is unlimited, meaning you can create multiple levels of tasks. You are able to create and reuse task templates, making it easy to create similar tasks quickly. Lastly, Teamhood allows you to track tasks not only as assignee but also as a watcher. This way you are updated on all key events but do not share the responsibility for completing the tasks.

Notion vs Asana Vs Teamhood: Collaboration

Now, let’s move on to collaboration. One of the most important use cases in this comparison as it allows to work together more effectivelly.

Notion will provide you with the basis of collaboration features – comments, file management, notification management, and team roles. You will find the essentials needed to collaborate with your team.

Asana will also provide the basic features as well as a discussion forum for you to hash out the details of the project. You will also be able to add guest users and review what the team is doing using a workload view. Which is useful for those looking to manage more people.

Teamhood offers a very similar set of features with one exception. Here, team members are able to set custom work hours for themselves. Thus, when scheduling projects and tasks the team will have more certainty in the possibility to finish everything on time.

Comparing Asana vs Notion vs Teamhood from the collaboration feature perspective seems like all three have a good set of options to choose from.

Notion vs Asana vs Teamhood: Information Management

All the 3 solutions offer features that allow you to share and manage information with your team members. However, they differ on the depth of those features.

Notion was designed mainly for this purpose. Thus, here you will find most customization and adaptation capabilities. You can create any documents, notes, or task lists, and customize them freely as your needs change. Everything is designed around the information structure, allowing you to create the perfect database.

Asana offers several information management features that are most useful for work management. You can share files with your team by attaching them to tasks or by using the open text editor. While idea management is handled through prioritizing tasks and pushing them through into the project.

Teamhood offers similar capabilities to Asana with one exception. You can also classify the custom pages by creating parent-child page relationships. This allows you to classify information according to the theme, department, or project and then find what you are looking for more easily.

Check out the best project management software of 2023 for more tools that fit these criteria.

Notion vs Asana vs Teamhood: Project Management

For those looking to manage larger teams or projects, let’s compare the 3 options from a project management perspective.

Notion will set you up with basic features such as a Gantt chart, reports, and multiple views. However, this tool is not built for project management and thus will have limitations. Especially when trying to execute larger projects. The Gantt Notion offers will be good for some basic planning but not more.

Asana will prove great for those managing smaller teams and their projects. It offers features such as automated reporting, budgeting, and time tracking which will allow you to take control of what is happening.

Teamhood will be a great choice for those that need more complex features and great process visualization capabilities. The Kanban view can visualize even the most complicated processes and Kanban swimlanes allow to separate items for more clarity. You will also find nice additions with earned value tracking and portfolio overview.

Notion vs Asana vs Teamhood: Pricing

Lastly, let’s look at how these tools stack up based on the pricing. Here is the overall view of the entry plans. Head to the pricing of each tool for more specifics.

Notion vs Asana vs Teamhood: Suitability for Business

When comparing these 3 tools, we can clearly see which areas are strongest for each. You will have to choose your winner based on the project needs. But here is a short summary based on their suitability for a business that you could consider.

Notion will serve best for small teams and businesses that need to manage all of their information in an efficient manner. This is not about project management, but managing various information regarding the team’s activities. Notion will provide a great hub for such cases.

Asana will be best suited to the medium-enterprise business side. As it allows to collaborate and execute projects more easily with various task and project management features. It is a great tool to monitor the day-to-day and the progress of your projects. When trying to decide Notion or Asana, think about your company size and which of these tools is better suited to fit that.

Teamhood will be a great option for small-medium-sized businesses looking to visualize their projects on a comprehensive Kanban board. It makes it easy to oversee and execute larger, more complicated processes, as well as collaborate with your team members.

Dovile Miseviciute

Passionate content marketer looking to bring better solutions to the project management space.

2020 - Present Marketing specialist at Teamhood.
2014 - 2020 Marketing manager for Eylean.