Project Management

On-Premise Project Management: Choosing the Right Data Hosting Software

Mindaugas Gluchovskis ·

2019 - Present Marketing specialist Innovative content marketeer with MSc in International Communication, Mindaugas brings fresh ideas and inspiration about project management and beyond.

On premise project management

When managing your project data, you probably seek the most effective approach. Should you keep your data on-premise, go all-in with the cloud, or strike a balance with a hybrid approach? 

Each option has its advantages, but a better question is: Which one truly fits your project needs? For example, opting for a public cloud solution might offer immediate cost savings, but data security and control won’t be in your hands. On the other hand, implementing an on-premise solution can provide the solid infrastructure needed to support large-scale projects without compromising performance or security. 

When deciding where to store your company’s most valuable data, there are other equally important factors to consider. In this post, I’ll walk you through the critical aspects of data hosting, explore the pros and cons of the main options, and recommend the best on-premise project management software worth your investment. 

Choosing the right hosting solution for your project management 

By carefully evaluating the following key factors, you’ll be able to make an informed decision: 

  • Data Security: Open-source software can offer strong security, but ensuring the solution meets your organization’s standards and compliance requirements is crucial. 
  • Accessibility: Evaluate whether the software provides the accessibility your team needs, whether on-premise or through a hybrid model that balances control and ease of access. 
  • Cost: While open-source options may have lower initial costs, consider potential expenses for customization, maintenance, and support. 
  • Scalability: Ensure the software can scale with your project’s growth, supporting current and future needs through flexible configurations and integrations. 

What are the most common data hosting options? 

In today’s market, you’ll find a range of hosting options, such as Software-as-a-Service (SaaS), private cloud, and traditional on-premises setups. Each option has its own advantages and challenges. Consider each hosting option based on your organization’s needs, resources, and goals. 

Below you will find a detailed comparison of all the listed options, based on quality attributes discussed earlier.

ProsConsCostsSecurityScalabilityCost-efficiencyFlexibilityWhen to choose?
On-Premise– Maximum control over data security and compliance 
– Customizable infrastructure 
– Full ownership of hardware and software 
– High initial infrastructure costs 
– Requires significant ongoing maintenance and IT support 
– Limited scalability compared to cloud options 
– High upfront capital expenditure for hardware and setup 
– Ongoing operational costs for maintenance, upgrades, and staffing 
★★★★★★★☆☆☆ ★★☆☆☆ ★★★☆☆ If you handle susceptible data or have regulatory constraints that necessitate keeping data on-site. 
Public Cloud– High scalability and flexibility 
– Lower upfront costs 
– Reduced need for in-house IT maintenance 
– Potential security and compliance concerns 
– Dependence on third-party providers 
– Possible performance issues due to shared resources 
– Pay-as-you-go pricing models with lower initial costs 
– Potentially higher long-term operational expenses based on usage 
★★★★☆★★★★★ ★★★★☆ ★★★★★ If you need rapid deployment and scalability, and your data security concerns can be managed within the provider’s framework. 
Hybrid Cloud– Balance of scalability and control 
– Flexible resource allocation 
– Enhanced disaster recovery and business continuity 
– Complexity in integration and management 
– Potential for inconsistent performance between environments 
– Requires expertise in both on-premise and cloud technologies 
– Moderate initial costs for hybrid setup 
– Ongoing costs for cloud services and on-premise maintenance 
★★★★☆ ★★★★☆ ★★★☆☆ ★★★★☆If you need flexible resource allocation and have varied workloads that benefit from both cloud and on-premise solutions. 
Data on-prem, App in Cloud– Maintains control over sensitive data 
– Leverages cloud benefits for applications 
– Flexible and scalable application deployment 
– Complexity in managing dual environments 
– Possible latency issues due to data-app separation 
– Regulatory and compliance challenges for specific workloads 
– Moderate initial costs for on-premise data storage 
– Ongoing cloud service costs for application hosting
★★★★☆ ★★★★☆ ★★★☆☆ ★★★★☆ If regulations require on-premise data storage but you want to benefit from the scalability and flexibility of cloud applications. 
Comparison of hosting options for software

On-Premise 

On-premise hosting involves keeping data and applications within your organization’s own facilities, typically in a local data center or server room. This method offers robust control over data security and compliance but requires substantial investment in infrastructure and ongoing maintenance. 

Hybrid cloud 

Hybrid cloud integrates both public cloud services and on-premise data centers. This model combines the scalability and flexibility of the cloud with the ability to maintain control over sensitive data and meet compliance requirements, offering a balanced approach. 

Public cloud 

Public cloud services, provided by companies like Amazon Web Services (AWS) or Microsoft Azure, offer high scalability, flexibility, and cost-effectiveness. However, due to their reliance on third-party providers, they may pose concerns regarding data security and compliance. 

Data on-prem with app in the cloud 

This configuration keeps data on-premise while running applications in the cloud. It delivers the scalability and flexibility of cloud computing while maintaining strict control over sensitive data and ensuring compliance. This setup is ideal for transitioning to a fully cloud-native solution or for scenarios where regulations or policies restrict moving certain data or workloads to the cloud. 

Conclusion

As you can see, each option offers distinct advantages and challenges for data hosting. Based on the overall needs for project management, which are primarily concerned with security, control, flexibility, and potential needs for scalability, we believe on-premise, or data on-prem with an app in the cloud is the best solution when selecting the best project management software. 

Security and data control are of utmost importance due to strict regulations and compliance requirements. In this case, storing project management data on-premise ensures maximum control and security. The organization can implement stringent access controls, encryption protocols, and regular security audits to safeguard sensitive information. 

Furthermore, certain agency projects involve highly classified information that cannot be stored in the public cloud due to regulatory restrictions.  

However, the agency still wants to leverage the benefits of cloud-based project management applications for collaboration and efficiency. In this case, adopting a data on-prem with app in-cloud approach allows the agency to keep sensitive data on-site while utilizing cloud-based project management tools for enhanced collaboration, scalability, and flexibility. 

Top 5 on-premise project management software 

After extensive research, I found the best open-source options, with plenty of tools for workflow management and team collaboration available in both free and paid plans. 

1. Teamhood

Teamhood Kanban tool

Teamhood is comprehensive project management software with a range of features. It allows you to plan projects using Gantt charts, track daily progress with Kanban boards, and collaborate with team members through task detail commenting. 

One standout feature is its frictionless transition between Gantt charts and Kanban boards, allowing for flexible project planning and execution. Additionally, the visual workload management provided by the Kanban boards helps teams prioritize tasks effectively and stay on track. 

One of Teamhood’s key advantages is its self-hosted nature, making it an ideal choice for organizations seeking greater control over their project management software. As a self-hosted Kanban tool, Teamhood offers the security and reliability of on-premise project management software, ensuring that sensitive data remains within your organization’s infrastructure. 

Whether you’re looking for a self-hosted project management solution or an on-premise Kanban software, Teamhood provides the flexibility and functionality to meet your needs. With its intuitive interface, robust features, and reliable performance, Teamhood stands out as one of the best on-premise project management software options. 

Website: https://teamhood.com/

2. Open project 

openproject workload

Open Project boasts several advantages for construction enterprises. Its integration of BIM functionality significantly enhances project efficiency while maintaining a strong focus on project management.  

Open Project offers options like self-hosted Kanban boards and tools and on-premise project management software solutions for those seeking more control over their project management setup. These empower you to tailor your project management environment to suit your requirements. 

However, users should be aware of potential drawbacks, including a steep learning curve, additional costs associated with the BIM module, and the initial time investment required for configuration. 

Website: https://www.openproject.org/

3. Orange scrum 

Orange scrum

OrangeScrum offers a project management solution, especially well-suited to small teams new to complex systems. Its easy installation and appealing UI quickly integrates into existing IT setups. 

I especially appreciate its intuitive interface and feature-rich open-source edition, making project management and task monitoring easy. The platform’s ease of use, responsive support, and affordability further enhance its appeal. 

However, troubleshooting complexities and limitations in billing and user signup processes were mentioned by some of the software users. Despite these drawbacks, OrangeScrum remains a competitive choice for on-premise project management, especially for those seeking self-hosted Kanban solutions or locally hosted-project management software. 

Website: https://www.orangescrum.com/

4. Taiga.io 

taiga

Taiga is a robust solution for agile project management. It boasts a wide array of features, such as backlog management, sprint planning, and burndown tracking, which makes it adaptable to both Kanban and Scrum methodologies. 

Taiga makes a positive impact on agile project management. The ticket system, in particular, earns accolades for its stability and effectiveness in task management. 

Managing separate Scrum and Kanban boards alongside each other for stand-up meetings becomes challenging, making it hard to keep the boards updated. Furthermore, the platform’s intricate user interfaces may necessitate additional training for optimal navigation. Users also reported encountering configuration challenges with HTTPS. 

However, Taiga thrives in small team environments and remains a competitive option for on-premise project management, especially for those seeking self-hosted Kanban tools or locally hosted-project management software. 

Website: https://taiga.io/

5. Redmine 

redmine kanban

It’s an open-source project management tool that supports multiple languages. With Redmine, you can organize your tasks, track progress, and generate insightful reports while enjoying a straightforward interface. 

Compared to its counterparts, Redmine offers a more straightforward interface, which can be a boon for software development teams seeking clarity. 

Discover its potential, from task management to workload balancing, and explore how add-ons can extend its functionality. However, be prepared for a steep learning curve and intricate settings. Ideal for tech-savvy individuals, particularly software development teams, seeking flexible solutions. 

Website: https://www.redmine.org/

Final word 

Whether you opt for the security of on-premise hosting or the scalability of the cloud, the key is to choose a solution that meets your project’s unique needs. Teamhood’s rich feature set, intuitive interface, and focus on self-hosted deployment make it the top pick for securely and effectively managing projects. 

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