Project Management

Top 9 Project Management Dashboard Examples 

Mindaugas Gluchovskis ·

2019 - Present Marketing specialist Innovative content marketeer with MSc in International Communication, Mindaugas brings fresh ideas and inspiration about project management and beyond.

project management dashboard examples

Project management is fast-paced. The ability to see progress, use resources effectively, and track critical indicators can make or break a project. A robust project management dashboard is the nerve center for any successful project. It offers a clear snapshot of where things stand at any moment.  

But, not all companies create equal dashboards. Some have intuitive designs and many features, while others fall short, leaving managers in the dark.  

We’ll look at 9 project management dashboard examples and examine their strengths, weaknesses, and overall functionality, which, as a result, should help you pick the best one for your project. 

What is a project management dashboard? 

Project-portfolio-dashboard-examples
Teamhood project portfolio dashboard

In project management, a dashboard is basically a lifeline. It’s like the control center for your project.

Dashboards are a must for managers, stakeholders, and team members. They give you a quick look at the key numbers, metrics, and important data points. They also give you a fast and clear view of your project’s progress. 

Executives and senior managers leverage strategic portfolio dashboards for a comprehensive view of the entire project portfolio at a high level. These dashboards commonly feature metrics such as: 

  • Project status (on track, at risk, off track) 
  • Milestone progress 
  • Budget versus actual costs 
  • Resource utilization 
  • Project risks 

Operational dashboards tailored to specific projects empower project managers to closely track progress, pinpoint issues, and keep stakeholders updated. Key metrics include: 

  • Milestones reached 
  • Current project phase 
  • Upcoming deadlines 
  • Budget spent versus remaining 
  • Overall project health assessment 

Our focus will be on top examples across different functions, offering detailed insights into each one. Read more about project portfolio management

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Must-haves for an ultimate project management dashboard 

Functionality over aesthetics 

First things first—your dashboard needs to be functional. It’s tempting to go for something visually stunning, but remember, usability trumps beauty. Your dashboard should provide key information and insights at a glance, such as data filters, real-time updates, custom alerts and more. Fancy graphics and intricate designs might look good, but if they don’t add value, they’re just distractions. 

A dashboard cluttered with unnecessary dials and flashing lights wouldn’t help—it would confuse. The same goes for your project management dashboard. Keep it focused on delivering the essentials.  

Simplicity and clarity 

When designing dashboards, simplicity is your best friend. Stick to the essential metrics and present them straightforwardly. Think of it as a well-organized desk: everything you need is within reach, and there’s no clutter. 

For instance, instead of cramming every possible data point onto one screen, prioritize. What do your users really need to know? What decisions are they making based on this data? Simplify your design to answer these questions quickly and clearly. 

OKR dashboard
OKR dashboard

Excel export capability 

Believe it or not, the ability to export data to Excel is a big deal for many users. Excel remains a powerful tool for in-depth analysis and custom reporting. So, make sure your dashboard allows users to download data easily.  

Telling a story with data 

Your dashboard isn’t just a collection of numbers and charts—it’s a storyteller. Good dashboards don’t just display raw data; they communicate insights. They should help users understand the implications of the data and guide them to take action.  

Think of it like a news article.  

The headline grabs your attention, the lead gives you the gist, and the body fills in the details. Similarly, your dashboard should show key metrics, provide context, and offer detailed insights. 

Aligning with user needs 

Forget one-size-fits-all dashboards! 

Design a dashboard that’s perfect for your target audience. Different teams have different priorities – like a marketing team and a development team, for instance. The goal is to get inside your users’ heads and figure out what they need. 

If tracking tasks is a big deal, make sure you can easily see what’s done and what’s still pending. Then, build a dashboard that delivers. 

Start simple, iterate often 

The consensus among experienced project managers is clear: start with a simple dashboard. Gather feedback from your users and iteratively improve your design based on their input. It’s an ongoing process—your dashboard should evolve as the needs of your users evolve. Learn best practices about customizing a project to your needs.  

Project management dashboard examples 

1. Engineering project management dashboard 

An engineering project management dashboard provides a quick view of key metrics for an engineering project. It helps project managers, stakeholders, and teams assess project health and progress quickly. 

Engineering portfolio report
Engineering project management dashboard

Key features should include: 

  • Project status tracking: Shows current phase, milestones, and deadlines. 
  • Budget and cost management: Tracks budget versus actual costs, revenue projections, and project profitability. 
  • Risk management: Identifies and tracks risks, severity, and mitigation plans. 
  • Resource utilization: Monitors workload, billable hours, and skill distribution. 
  • Collaboration and communication: Centralizes project information, updates, and facilitates team communication. 

Meanwhile, all processes are usually visualized and tracked using Kanban and Gantt views. Kanban is the main tool for daily operations managing engineering projects. It helps manage tasks and visualize workflows.  

backlog management tools
Kanban view

Also, Gantt charts are utilized to present project timelines and manage task dependencies. Gantt charts can be used to show progress to clients to ensure alignment with project schedules and expectations. 

box 1824 projects
Gantt view

2. Consultancy project management dashboard 

Consultancy projects are complex, involving multiple phases and stakeholders. To keep clients informed and aligned, use charts and bars for quick status snapshots. 

Key Performance Indicators (KPIs) are essential for measuring project performance and client satisfaction. Track metrics such as resource allocation, task completion rates, and budget usage. These metrics help manage resources effectively and meet deadlines. 

A dashboard featuring tasks, sub-tasks, and milestones keeps everyone aware of deadlines and dependencies. Highlighting these dependencies aids in managing potential delays and communicating their impacts to clients. 

gantt milestones

Accurate estimates save time and money by facilitating better planning and cost control. This ensures timely, budget-friendly delivery, enabling real-time tracking of budget spending and financial KPIs. Important financial KPIs include Net Present Value (NPV) and Internal Rate of Return (IRR), which help make informed decisions while maintaining client trust and project profitability. 

Monitoring issue status and resolution ensures prompt problem-solving and keeps the project on track. Lastly, prioritize close collaboration and frequent client communication. 

3. Multiple project dashboard 

When managing multiple projects, a comprehensive dashboard is invaluable.  

A functional multi-project dashboard offers a comprehensive and customizable view of all projects. This allows project managers to track activities, manage risks and finances, maintain strategic alignment, and make data-driven decisions, ultimately driving project success. 

trello vs jira
Portfolio overview

Here’s a breakdown of the key features: 

Project Status Overview 

  • Schedule Status: Color-coded indicators (green = on track, yellow = at risk, red = behind schedule) show overall schedule progress. 
  • Budget Status: Compare planned vs. actual costs. 
  • Quality Status: Track quality metrics such as open issues, defects, and customer satisfaction scores. 

Resource Allocation 

  • Resource Heatmap: Visualize resource allocation with a color gradient (green = under-allocated, red = over-allocated). 
  • Resource Utilization: Highlight bottlenecks and areas with excess capacity. 

Risk and Issues 

  • Risk Matrix: Prioritize risks based on likelihood and impact. 
  • Open Issues: List critical issues with their status and assigned owners. 

Project Dependencies 

  • Dependency Graph: Highlight interdependencies and potential bottlenecks. 
  • Milestone Tracking: Track key milestones and upcoming deliverables. 

KPI Trends 

  • Project Health Index: Calculate an overall health score based on weighted KPIs for easy comparison. 
  • KPI Trends: Display historical trends for schedule performance, cost performance, and customer satisfaction. 

This dashboard allows you to quickly assess how your portfolio is performing and spot any areas of concern. It also helps you make informed decisions to optimize resources and prioritize your projects effectively. 

4. Azure dashboard for project management 

Azure dashboards stand out for their seamless integration with Azure resources, that enables easy visualization of data from various services and offers high customization.  

Start by creating a team to represent your program or portfolio, then add the specific projects you wish to monitor. Use delivery plans to visualize work items from these projects in a calendar view, configuring the plan to display relevant details such as projects, teams, and specific fields. 

azure dashboard
Azure dashboard

This method offers a hierarchical view of projects and teams without creating separate projects, simplifies tracking with a calendar overview, and ensures streamlined management through unified dashboards, maintaining Azure DevOps’ structural integrity. 

Teamhood integrates deeply with Azure DevOps, enabling seamless work item management with real-time synchronization. Its integration documentation provides detailed configuration and troubleshooting guidance. 

5. Reporting dashboard

Project management reporting dashboards are unique because they focus on project-specific stats like completing tasks, hitting milestones, allocating resources, and sticking to budgets. They display timelines and schedules with Gantt charts, highlight resource usage across projects, and monitor risks and issues to address them before they become problems. 

reporting dashboard
Teamhood reporting dashboard

These dashboards help teams work together by showing who’s doing what and how tasks depend on each other. They also make it easy to keep clients in the loop with progress reports and updates on milestones.

The best part?

They’re flexible and can change as projects evolve and stakeholders give feedback, so you can stay on track and meet your goals efficiently. 

6. Sales dashboard 

Sales dashboards are designed to track key sales metrics and KPIs, such as lead conversion rates, average deal size, customer churn, and sales growth. They integrate tightly with sales tools like CRMs, pulling in real-time data from various sources. 

Here’s a sales project management dashboard that gives you a clear view of your sales metrics and KPIs. You can track your quarterly forecasts, quota attainment, and pipeline health in real-time. This helps your team work together better and makes it easier to follow the sales process.  

sales dashboard
Sales dashboard

The dashboard also helps you make the most of your resources, manage risks, and plan strategically with data-driven sales trend analysis. You’ll get access to key features like opportunity pipelines, quarterly forecasts, quota metrics, detailed opportunity views, and call notes.

To get started, focus on the most important KPIs, make sure they’re relevant to your users, and design it in a clean and simple way. Also, provide comparisons and make it accessible and customizable. 

7. Software development dashboard

Project management dashboards for software development stand out in a few big ways.

They focus on metrics ike the number of bugs, code quality, and how fast you’re moving. You get a clear picture of how your project is doing. If you’re using agile methods like Scrum, your dashboard will show you how each sprint and release is going, with features like sprint progress charts and release tracking. It’s all about delivering software in small, continuous chunks. 

software support metrics
Software development dashboard

Measuring how well individual engineers do their job using KPIs is tough and often a waste of time in software development.

It’s better to focus on how the team is doing overall and how long it takes to get things done. Story points are useful for making better estimates, not for judging individual performance.

We prefer Agile methods like Kanban and two-week sprints over traditional waterfall methods because they can adapt to changes in software requirements.

8. Marketing project management dashboard 

Marketing dashboards zero in on the important stuff: how many people visit your site, how many leads you get, how much buzz you’re generating on social media, and whether your campaigns are paying off. They integrate with tools like Google Analytics and Facebook Ads.  

Marketing dashboard
Teamhood marketing dashboard

They give you real-time data updates and thorough insights. Unlike other dashboards, marketing dashboards offer robust data visualization and custom reporting, making it easier to communicate with stakeholders and enhance team collaboration on campaigns.  

You’ll also benefit from advanced project and resource management tools, allowing you to meticulously track deadlines, dependencies, and budgets. Their high customization and flexibility ensure these dashboards can adapt to your diverse marketing workflows and strategies. 

9. HR project management dashboard 

hr dashboard
HR project management dashboard

HR project management dashboards track the most important numbers – like how many employees leave, who they are, and if we’re promoting and paying people fairly. They also look at how happy and engaged our employees are and how well our recruiting process is working.  

To make the most of this data, you need to talk to HR teams about what’s important. Make sure everyone’s on the same page, and be willing to make changes based on feedback. You also need to keep the data organized and easy to understand. Using visuals that make sense to each person and having a solid system with clear labels is key.  

A great dashboard includes project schedules, turnover trends, diversity metrics, and recruiting stats. Collaborating with HR gives you key insights, like what drives turnover, how to boost diversity, and what keeps our team satisfied. 

The main benefits of a visual project management dashboard 

Project management dashboards provide real-time views of project metrics, enhancing visibility and transparency for stakeholders and enabling data-driven decision-making by consolidating KPIs. According to the Project Management Institute, projects with high management maturity, including dashboard use, are 2.5 times more likely to succeed than those with low maturity.  

Dashboards also improve communication and collaboration among teams; 77% of high-performing organizations use visual tools like dashboards for better collaboration. Overall, project management dashboards are essential for success, enhancing efficiency and informing stakeholders effectively. 

Summary 

You can use project management dashboards to see how things are going in real-time. They show you how resources are being used and help you spot possible issues. This means stakeholders can make informed decisions quickly.  

But by now you know that not all dashboards are the same. Looking at different examples can help you choose the best one for your project. This will make things more efficient and transparent overall. Evaluating various examples can help in selecting the optimal dashboard tailored to specific project needs, enhancing overall efficiency and transparency. 

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