11 Best Project Management Software for Small Teams in 2023

Finding the best project management software for small teams can be a difficult task. This is why we have gathered the best solutions in one place and compared them side by side in a handy table. Keep on reading to find the best option for you.

This article aims to compare some of the leading project management software for small teams providers on the market in 2023 to see which of them are most suitable and effective for small businesses. 

We’ll give a brief introduction to each company’s tool and run through the pros and cons. Meanwhile, here’s a table that shows how these solutions compare when it comes to the key features.

Best project management software for small business summary

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1. Teamhood

Capterra Score: 5/5 

Teamhood is a visual project management tool for small teams that are looking to improve their performance. Here you can easily plan out your projects with the Gantt chart, track daily efforts with the Kanban board, and analyze the details in the list view. Moreover, you can analyze the workload of the team members, track time, and create custom dashboards to track the most important details.

Pros: Highly visual and easy to use for the whole team. Packs a variety of features from project management to cost tracking.

Cons: Limited automated integrations. More can be set up using Open API.

Pricing: Free version with unlimited users, and paid plans start at $9 per user.

Website: https://teamhood.com/

2. Asana

Capterra Score: 4.5/5 

Asana is easy to integrate with several other leading software applications, such as Dropbox, Slack, Salesforce CRM, and Microsoft Teams, making it good for growing teams that need flexibility. Although Asana counts several large enterprises among its clients, it is also useful for smaller and medium-sized businesses. Flexible pricing and free plans mean it is also easy for small teams to get started using Asana before committing too much, financially. 

Pros: Easy to get started using Asana due to its range of product templates. Very good for companies that need to integrate their project management software with other popular workflow management applications.

Cons: Might be less useful for large teams working on multiple complex projects, as the user interface can get cluttered and difficult to understand. 

Pricing: Basic plans are free. Premium access costs $10.99 per user if billed annually, and $13.49 per user if billed monthly. Asana Business is $24.99 per user per month when billed annually and $30.49 when billed monthly.

Website: https://asana.com/

3. ClickUp

Capterra Score: 4.7/5  

ClickUp offers a large number of integrations with other kinds of workplace software tools, making it a good potential choice for organizations with a lot of project management needs. As with Asana (see above), this makes ClickUp a good choice for growing teams that need to collaborate using multiple apps. 

Pros: Excellent choice of communication tools are integrated into ClickUp, making it great for collaboration. Highly customizable. 

Cons: Some product performance issues, and some of the pre-built automation functions are buggy or clunky or hard to use.

Pricing: Starts at $5 per user per month, through to $19 per user per month. A free option is also available. 

Website: https://clickup.com/

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4. GoodDay

Capterra Score: 4.7/5  

Excellent, flexible pricing plans and strong reviews from project management professionals on Capterra mean that GoodDay is worth a look for any small teams. 

Pros: Excellent value for money and easy to use, GoodDay is intuitive and relatively hassle-free for beginners or small teams that might lack training budgets.  

Cons: Users report some limitations on functionality and customization – particularly around reporting. 

Pricing: Free plans are available for teams of up to 15 people. Paid plans for teams of up to 250 start at $4 per user per month.  

Website: https://www.goodday.work

5. Monday

Capterra Score: 4.6/5 

Although Monday is one of the best-known project management software for small creative teams and counts major enterprises and multi-national businesses among its clients, it is still potentially useful for smaller teams. In particular, it is compatible with most other common workplace applications, and it is easy to start using. Unfortunately, Monday.com’s pricing can be complicated and maybe poor value for smaller teams. 

Pros: Visual interface is clean and easy to get used to. Compatible with a large variety of other workplace applications.

Cons: Itis hard to work out which is the best value paid package. As a generalist software, it doesn’t have the full range of features and customizations that more specialist tools may offer.

Pricing: Monday.com offers five plans, from a free individual plan to $10 per month per user for the Basic plan, $12 per month per user for the Standard plan, $20 per month per user for the Pro plan, and a negotiable Enterprise plan. 

Website: https://monday.com

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6. Nifty

Capterra Score: 4.7/5 

Nifty offers all the functionality that most project teams need in roadmaps, tasks, docs, chats, and automation. The company is specifically “geared towards companies of all sizes from SMBs and medium-sized business to large enterprise organizations.” Flexible pricing means it’s worth a look for smaller teams, while users on Capterra rate it highly. 

Pros: Scores well with users for ease of use, customer service, and value for money.

Cons: The visual interface can get cluttered. Nifty is not generally seen as the most intuitive. May lack some features, depending on what you need.  

Pricing: Paid plans start at $5 per user per month, go up to $10 per user per month for “growing teams”, and to $16 per user per month for “advanced” teams. Free plans are also available. 

Website: https://nifty.pm

7. Paymo

Capterra Score: 4.7/5 

Paymo is well-reviewed by small and medium-sized businesses and thus makes a good fit for this list of the best project management software for small businesses. This makes sense, as the company positions itself as an “intuitive” project management solution “for small businesses, remote teams, and freelancers that allows you to manage projects, track work time, invoice your clients, and measure profitability from the same platform.” 

Pros: A cost-effective option for small teams. Especially useful for time tracking, client management, and accounting.  

Cons: Difficult to invite collaborators to view or collaborate.  

Website: https://www.paymoapp.com   

Pricing: A Free plan is available, though paid plans start at just $4.95 per user per month for single freelancers and $9.95 per user per month for small teams. Even it’s medium and large teams package costs only $20.79 per user per month.  

8. TeamGantt

Capterra Score: 4.6/5 

TeamGantt is a project management software for small teams focused on planning and working in the Gantt view. Clients include massive companies such as Nike, Amazon, Netflix, Uber, and Intuit. However, don’t let this put you off. The free version is a solid choice for SMEs looking to dip their toe into cloud-based project management software for the first time.

Pros: Very good for scheduling, tracking, and planning.

Cons: Some users report navigating and discovering all the functions to be difficult, and it has some usability and performance issues. Might be more useful for larger companies.  

Pricing: Free plans are available for individual use. The Lite plan costs $19 per month per manager. The Pro plan costs $49 per month per manager. Enterprise plans start at $99 per month per manager. 

Website: https://www.teamgantt.com/

9. Teamwork

Capterra Score: 4.5/5 

Teamwork pitches itself as easy-to-use and intuitive. More pertinently, the company says it is the “only” project management software “built specifically for client work”. On paper, this makes it ideal for many kinds of small and growing businesses that need to work closely with clients. Choos this project management software for small teams if your work relates closely to managing mulriple clients.

Pros: User reviews tend to praise the value for money and good customer service.

Cons: Not so intuitive or easy-to-use after all, say, reviewers. The user interface can be complicated and is difficult for beginners, while the software’s reporting has been judged both complex to get to grips with, and in need of more features. Prices have also increased recently, meaning this tool may be less value for money than previously.    

Pricing: Free plans are available for up to five users. After that, the “Deliver” plan costs $10 per user per month, and the “Grow” plan (“for managing complex projects”) costs $18 per user per month.  

Website: https://www.teamwork.com

10. Trello

Capterra Score: 4.5/5 

Although Trello’s clients include the likes of Visa, Zoom, Coinbase, and Google, it is useful for teams of all sizes. This project management software for small creative teams is also able to integrate with a wide range of third-party software tools and applications, including Google Drive, Slack, and Jira. As with other tools on this list, that makes it a solid choice for growing teams using multiple cloud-based collaborative and remote working tools.

Pros: Excellent for teams that are geographically dispersed and dependent upon remote working. Has almost all the features a growing team could need. 

Cons: Some reviewers complain that Trello lacks flexibility, but serious complaints are rare. Might be tricky for beginners to get up to speed quickly.

Pricing: Paid plans start at $5 per user per month, up to $17.50 per user per month for enterprises. A Free option is also available – and very popular with millions of users. 

Website: https://trello.com

11. Wrike

Capterra Score: 4.3/5 

Wrike bills itself as the perfect project management software for small business that embraces teamwork and runs multiple projects. It is highly customizable and particularly strong for cross-functional collaboration between teams in different departments.

Pros: Excellent for end-to-end project management. Highly scalable and feature-rich.

Cons: The user interface is not intuitive or simple for new users. Reviewers score Wrike lowest for ease of use and value for money. Might not be the best choice for smaller teams, people unfamiliar with project management software, or those on a budget. 

Pricing: A Free plan is available. After that, the Team plan costs $9.80 per user per month. The Business plan costs $24.80 per user per month. An Enterprise plan is also available. 

Website: https://www.wrike.com/

Which project management software for small teams to choose in 2023?

Most of the solutions mentioned in this list have their plus points. It is best to read user reviews to get a sense of how well each one might work for your team. Smaller teams tend to benefit most from the ease of use, templates, and intuitive design, so you should look to favor the software tools offering this. 

For those teams looking for feature-rich functionality that can scale as their team and business grow, the most flexible and versatile solution is Teamhood.

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Dovile Miseviciute

Passionate content marketer looking to bring better solutions to the project management space.

2020 - Present Marketing specialist at Teamhood.
2014 - 2020 Marketing manager for Eylean.