Project Management

Best Project Management Software with Email Integration

Dovile Miseviciute ·

Project management software with email integration

Project management is a controversial topic in the sense that it is understood quite differently depending on the field, project, team maturity, and other factors. However, most agree that having efficient tooling helps to undertake and successfully manage such processes. To aid you in finding the best solution, here is a list of the best project management software with email integration available today.

You can easily overview and compare the chosen tools in the comparison table below or keep on reading to find a short overview of each of them. If you want to learn more about the practices, see the following posts:

And now, without further ado, let’s dive in.

Best Project Management Software with Email Integration Comparison Table

TeamhoodZoho SprintsTrelloAsanaClickUpMonday.comSmartsheetAirtableMeisterTaskWrikeHoneyBookNifty
Brandteamhoodzoho projectstrello iconasana iconclickup iconmonday iconsmartsheetairtablemeistertaskwrike iconhoneybookNifty
Capterra rating4.9/5 ⭐⭐⭐⭐⭐4.5/5 ⭐⭐⭐⭐4.5/5 ⭐⭐⭐⭐4.5/5 ⭐⭐⭐⭐4.7/5 ⭐⭐⭐⭐4.6/5 ⭐⭐⭐⭐4.5/5 ⭐⭐⭐⭐4.7/5 ⭐⭐⭐⭐4.7/5 ⭐⭐⭐⭐4.3/5 ⭐⭐⭐⭐4.8/5 ⭐⭐⭐⭐4.7/5 ⭐⭐⭐⭐
Free PlanYes, unlimited users
Try for free
YesYesYesYesYes, 2 seatsYes, 1 seatYes, 5 seatsYes, 1 seatYesYesYes, 2 projects
Business pricingPaid from $9.50Paid from $1Paid from $5Paid from $10.99Paid from $5Paid from $8Paid from $7Paid from $10Paid from $10Paid from $9.80Paid from $16Paid from $39
Email integration
Email to task conversion✅ (Zoho Mail)✅ (Add on)
Sending tasks as emails✅ (as attachments)✅ (messages & discussions)
Email notifications
Kanban view
Gantt chart
Workload management
Time tracking✅ (extension)

Criteria for the Best Project Management Software with Email Integration

To select the best project management tools with email integration, popular project management solutions on the market were analyzed and chosen based on specific features.

Here are the main email integration features I was looking for:

  • Email to task conversion. The ability to easily convert an email into a task in the project management tool.
  • Sending tasks to email. The ability to quickly share a task with anyone by creating an email that contains all of the important information.
  • Email notifications. Receiving notifications on the tasks that you are assigned to or are watching.

These were the main criteria for selecting the tools. However, the comparison table includes other popular project management features to give you a better understanding of what each solution is capable of and how well it will perform in various business scenarios.

Here are the selected tools.

1. Teamhood

Strategic Goals into Daily Tasks
Teamhood Project management software

Capterra score: 4.9/5 ⭐⭐⭐⭐⭐

Teamhood is a visual project management tool for high-performing teams. Here, you can use Kanban boards, Gantt charts, and list views to manage projects and tasks effectively. Workload reports and time tracking will aid you in understanding the business processes, and collaboration features will make teamwork easier.

send item as email
Teamhood send as Email feature

In terms of email integration, Teamhood allows you to create new work items right from the inbox by sending emails to a specific board mailbox. This way, you don’t have to worry about data loss and quickly align the information between both tools. If you collaborate or need to share information with people outside your organization, this project management tool gives you the option to send any item as an email. All you need to do is enter the address.

Lastly, you can configure specific email notifications to ensure you are always up to date on the important items.

Pros: 

  • Easy email integration
  • Complete project management feature set
  • Advanced Kanban board

Pricing: Free for unlimited users, business plans start at $9 per user/month.

dark theme
Kanban, Gantt List view on Teamhood

Visual work management for high performing teams

Connect task and email management

Create free account

gantt chart maker

2. Zoho Sprints

project management software with email integration
Zoho dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

Zoho Sprints is a project management software with email integration for Agile teams. It offers teams a way to bring their Scrum process into a project management solution and manage tasks from there. Use the time tracking and meeting modules to add more information about your project efforts.

Email integration is available through Zoho Mail.

Pros: 

  • Easy Scrum application and reports
  • Dashboards to review progress

Pricing: Free plan limited to 3 users, paid plans start at $1 per user/month.

3. Trello

project management software email integration
Trello dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

Trello is an email task management software for small teams. This is a much simpler project management software in terms of features and thus will be better suited for smaller efforts and collaboration. Trello gives you the option to visualize items on Kanban boards and track their completion. To use the email integration, you will need an add-on for specific features.

Pros: 

  • Simple tool for a small team
  • Task information visualization on task cards

Pricing: Free version is available, paid plans start at $5 per user/month.

4. Asana

team email management software
Asana dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

Asana is a project management software with email integration for creative teams. Discuss work information with your team members, visualize roadmaps, and understand the overall workload. To connect email and task management, you can send your emails to Asana and convert them into tasks.

Pros: 

  • Sufficient project management feature selection
  • Built-in email integration

Pricing: Free plan available, business plans start at $10.99 per user/month.

5. ClickUp

project management software with email integration
ClickUp dashboard

Capterra score: 4.7/5 ⭐⭐⭐⭐

ClickUp is a task management tool that offers email integration. Here, you can track team’s tasks, review workload, and analyze reports to ensure the best performance by your team. The email integration allows you to create new tasks from your inbox, and share task information via sending an email.

Pros: 

  • Collaboration features
  • Workload management

Pricing: Free plan available, business plans start at $5 per user/month.

6. Monday.com

project management software with email integration
Monday dashboard

Capterra score: 4.6/5 ⭐⭐⭐⭐

Monday.com is a project management software with email integration for creative teams. This cloud-based team collaboration tool allows teams to track projects, assign tasks, and collaborate in real-time. Email integration features allow you to convert emails to tasks and send tasks as emails.

Pros: 

  • A variety of integrations are available
  • CRM features

Pricing: Free plan limited to 2 seats, paid plans start at $8 per user/month.

Honestly, everything. I have tried and canceled subscriptions to at least 20 Project/Task management apps (monday/ClickUp/Notion, etc) over the last couple of years and finally found Teamhood.

Teamhood is visually perfect – I find that most of the apps are visually distracting and honestly take too much time to learn and organize. Teamhood allows me to keep complex tasks organized and allows me to use simple or complex Kanban formats which I love. I also love the Note taking feature.

Overall, it’s impeccably intuitive.

Elizabeth P., Executive Reqruiter

7. Smartsheet

project management software with email integration
Smartsheet dashboard

Capterra score: 4.5/5 ⭐⭐⭐⭐

Smartsheet is a cloud project management software with email integration capabilities. Use it to visualize tasks in a grid-type view and track the progress. You can then send the reports and views as email attachments to where needed.

Pros: 

  • Content approval process
  • Built-in form creator.

Pricing: Free for up to 1 user and 2 editors, paid plans start at $7 per user/month.

8. Airtable

email task management software
Airtable dashboard

Capterra score: 4.7/5 ⭐⭐⭐⭐

Airtable is a collaboration platform that offers email integration. Use it to visualize tasks, analyze reports, and ease communication between team members. For the email integration, you will be able to send emails to Airtable to create new work items.

Pros: 

  • Record organization and publication to website
  • Forms to gather feedback

Pricing: Free for up to 5 users, then $10 per user/month.

9. MeisterTask

team email management tool
MeisterTask dashboard

Capterra score: 4.7/5 ⭐⭐⭐⭐

MeisterTask is a project management software with email integration based on Kanban. Use the simple board structure to visualize process steps and task progress. For email integration, MeisterTask allows you to set up email notifications and create tasks from received emails.

Pros: 

  • Simple interface that is easy to start with
  • Android app option

Pricing: Free for single users, business plans start at $10 per user/month

10. Wrike

project management software email integration
Wrike dashboard

Capterra score: 4.3/5 ⭐⭐⭐⭐

Wrike is a resource management tool that allows workload tracking, request, and task management. Use Kanban boards and Gantt charts to visualize plans and track the follow-through. With the email integration, you will be able to create tasks from email and get notifications on the latest updates that interest you.

Pros: 

  • Resource management
  • Request management

Pricing: Free version is available, paid plans start at $9.80 per user/month.

11. HoneyBook

business management software with email integration
HoneyBook dashboard

Capterra score: 4.8/5 ⭐⭐⭐⭐

HoneyBook is a business management platform that combines invoices, contracts, and project management. This tool gives you the option to create various files and share them via email with your clients. It also provides an interface geared to client lifecycle management which is especially useful for agencies.

Pros: 

  • Invoice and contract management
  • Lead lifecycle tracking

Pricing: Free 7-day trial available.

12. Nifty

project management tool email
Nifty dashboard

Capterra score: 4.7/5 ⭐⭐⭐⭐

Nifty is a task management software for teams looking to connect their projects and aid collaboration. Use it to set milestones, collaborate on documents, and review progress in automated reports. Through email integration, you will be able to send comments and discussions as emails.

Pros: 

  • Multiple project management
  • Integration pack

Pricing: Free version available for 2 projects, business plans start at $39 per month.

Summary of Best Project Management Software with Email Integration

Selecting the best tool for your team will depend on various criteria. I hope this overview gave you a better understanding of what you can expect from the mentioned tools and which may be the right one for you.

If you wish to try out a complete project management software with email integration, consider registering for a Free Teamhood account. It is not limited in the number of users, so you can try it out fully, without limitations.

Project management for high performing teams

Connect task and email management

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gantt chart maker
Teamhood 7881
+ posts

Passionate content marketer looking to bring better solutions to the project management space.

2020 - Present Marketing specialist at Teamhood.
2014 - 2020 Marketing manager for Eylean.

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