Project Management

9 Best Project Timeline Management Tools for 2024

Dovile Miseviciute ·

Passionate content marketer looking to bring better solutions to the project management space. 2020 - Present Marketing specialist at Teamhood. 2014 - 2020 Marketing manager for Eylean.

Project Timeline management tools

A project timeline is a great tool for overseeing all of the project tasks according to their scheduled dates. Without an efficient project timeline tool, we risk losing track of what’s happening across teams, making it challenging to plan out tasks effectively to reach the set goals.

Juggling project timelines using Excel for project management has challenges like manual updates and data loss risks. Project timeline software, on the other hand, can transform your timeline into an effective project management tool. Yet, choosing the right software can feel overwhelming, especially if you’re uncertain about what to consider.

Considering this, I have created an in-depth review of the best project timeline management tools, including a comparison table you see below. This table allows you to quickly overview all of the tools and pick a shortlist of project timeline software options that suit your needs.

Here is a list of the best project timeline management tools to help narrow your search.

TeamhoodMicrosoft ProjectTrelloAsanaJiraRoadmunkClick UpNotionToggl Planner
Brandteamhoodmicrosofttrello iconasana iconjiraroadmunkclickup iconnotiontoggl
Capterra rating4.9 ⭐⭐⭐⭐⭐4.4 ⭐⭐⭐⭐4.6 ⭐⭐⭐⭐4.5 ⭐⭐⭐⭐4.5 ⭐⭐⭐⭐4.4 ⭐⭐⭐⭐4.7 ⭐⭐⭐⭐4.8 ⭐⭐⭐⭐⭐4.5 ⭐⭐⭐⭐
Free PlanYesYesYesYesYesNoYesYesYes
Business PricingPaid from $9Paid from $10Paid from $5Paid from $11Paid from $7.16Paid from $19Paid from $5Paid from $4Paid from $9
Timeline view
Gantt chart
Visible cross-project dependencies
Task management
Sub-task management
Portfolio management
Time tracking
Budget and cost tracking
Custom dashboards

What is project management timeline software?

Project management timeline software is a category of tools designed to help managers and teams visualize their project plans and tasks in a calendar-like format. See a visual example of how it might look like while managing a project:

Teamhood-timeline

It is usually supplemented with dependencies and assignees and categorized with the help of tags. Depending on the selected tool, users may be able to pull in data from multiple projects, thus giving a complete view of what is being planned and how each process relates to one another.

For most project management timeline tools, it is common to have the ability to zoom in or out, thus adjusting the view from a weekly to a quarterly basis. Making it a valuable solution for both short and long-term planning.

Gantt view Yearly

How to pick the best project timeline management tool?

Finding the right tool for your team will depend on various criteria, such as your process, the type of work you do, and what tools you already use.

To help determine which options you should pay attention to, here is a short list of questions to ask about the project timeline software you are considering:

  1. Is there a timeline view, and what are the capabilities it offers?
  2. What task management features does the tool have?
  3. What other project management tools will you be able to use in the same system?

If you wish to get into more details, you could review tools based on the specific timeline management features. Here is what you should be looking for:

  • Timeline view that is capable of visualizing multiple projects.
  • Cross-project task dependencies to easily understand where the possible bottlenecks may occur.
  • Gantt chart to track the timeline of a single project with more detail.
  • Task and subtask management to add important details for your team.
  • Portfolio management may be a good addition for those who want a quick overview of each project’s progress.
  • Time tracking to get a better understanding of where the time is being spent and how accurate are task estimations.
  • Budget and cost tracking to ensure the project is both on time and within the allocated budget.

Now that we have discussed the features to look for in project management timeline tools, let’s look at the options in more detail.

The top project timeline software reviews

1. Teamhood

Capterra score: 4.9/5 ⭐⭐⭐⭐⭐

Teamhood is a visual and well-rounded project management timeline tool that offers customers a multi-workspace project management timeline view. Using this view, you will be able to review several boards at once and evaluate progress easily.

Moreover, you can choose to see task dependencies between different boards, which makes planning further work and investigating delays much quicker. Use time blockers in Teamhood to mark the duration of different efforts and zoom in or out to navigate the information easily.

Teamhood is a powerful project management tool that works great on team and management levels. The efficient use of screen space also allows users to manage a multitude of tasks without feeling overwhelmed.

For example, use the timeline and Gantt views to plan out the projects, Kanban boards to track the daily efforts, and automated reports to track results. The Kanban board is visually appealing and ergonomic, making it easy to manage tasks despite a large workload. The efficient use of screen space also allows users to manage many tasks without feeling overwhelmed. Built-in workload and time tracking allow you to get even more detailed with your planning and ensure success.

Pros:

  • Timeline view that visualizes multiple projects
  • Cross-project dependencies visible in the timeline
  • Gantt charts
  • Time tracking
  • Custom work hours and hourly rates

Cons:

  • Some popular integrations can only be done via a no-code platform like Zapier.
  • No mobile app

Price: Free version for up to 10 users, business plans starting at $9 per user/month.

Website: https://teamhood.com

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multiple-board-timeline

2. Microsoft Project

Capterra score: 4.4/5 ⭐⭐⭐⭐

Using Microsoft Project, you can create and review project timelines. This will allow you to review the project tasks according to their due dates and plan the work more accurately. Microsoft Project allows its users to create 2 separate project timeline views. However, there is no option to track the timelines of multiple projects in one view.

Microsoft Project is a staple of traditional project management. I especially value its comprehensive features like project planning, resource management, and reporting. Besides, it offers Gantt charts, time tracking, team and task management. However, it lacks more modern project management timeline tools like Kanban boards, workload views, and custom dashboards.

Overall, it is a good project management solution for those already invested in the Microsoft suite and wanting to stay within the ecosystem.

Pros:

  • Visual timeline
  • Good selection of traditional project management features
  • Part of the Office 365

Cons:

  • Lacks modern project management tools like Kanban
  • Somewhat limited to timeline management features

Price: Free plan available. Business plans start at $10 per user/month.

3. Trello

Capterra score: 4.6/5 ⭐⭐⭐⭐

Trello is a project management timeline tool for smaller teams that need to visualize their efforts. With Trello, you can see the automatically generated timeline view and adjust it to fit your needs. You can group the view by lists, members, and tags, making it easier to adapt the timeline to your current needs.

Trello is a visual project management software that allows you to reflect on work on a simple Kanban board. Here, you can track the progress through modifiable steps and review it in reports.

As such, it will be a great solution for those working alone or in smaller teams. If you are looking to manage several projects or larger companies, this may not be the best fit as the tool tends to be overcrowded and lacks more advanced project management features.

Pros:

  • Visual and easy to use
  • Automatically generated workload with tags

Cons:

  • Lacks more advanced project management features
  • Can become overcrowded with more information

Price: Free version available, business plans starting at $5 per user/month.

4. Asana 

timeline management software
Asana timeline view

Capterra score: 4.5/5 ⭐⭐⭐⭐

Asana is a project timeline management tool for teams with heavy collaboration and communication needs. In the Asana timeline for all projects, you can draw dependencies between tasks to clarify what should be done first and what follows next.

In terms of project management, Asana offers various task management features like dependencies, subtasks, and visual Kanban boards. Some other downsides of using Asana for project timeline management include limitations in providing clear reporting .Moreover, there is a strong emphasis on team communication and the features surrounding this need. Making this an option for those looking to collaborate more.

Those working with design files will also enjoy the built-in feedback forms, allowing users to comment on design files. However, while offering basic timeline management features, it faces criticism for its interface complexity and limited reporting capabilities.

Pros:

  • Timeline view with cross-project dependencies
  • Kanban board for daily task tracking
  • Feedback forms for files

Cons:

  • No Gantt chart view
  • Time and cost tracking limited

Price: Free version available, business plans starting at $11 per user/month.

5. Jira

project management timeline software
Jira timeline

Capterra score: 4.5/5 ⭐⭐⭐⭐

With the Jira project timeline software, you will be able to review the items on a calendar view. This view also visualizes dependencies and task assignments, thus allowing us to understand team members’ workloads as well as the general timeline and schedule.

Jira is a project management solution for software development teams. Allowing teams to manage the software development process from initiation to completion. You can track issues, review progress in automated reports, and manage releases in one place.

Since this solution is heavily oriented towards software development, adoption of some features may be difficult for those in different fields. If you need to collaborate with different departments a lot, considering another option or an integration may be wise.

Pros:

  • Timeline view with dependencies and assignees
  • Software development feature focus
  • Robust system with Scrum

Cons:

  • Difficult to implement for non-technical teams
  • Lacks flexibility in adapting to team’s processes

Price: Free version available, business plans starting at $7.16 per user/month.

6. Roadmunk

roadminuk timeline
Roadmunk timeline

Capterra score: 4.4/5 ⭐⭐⭐⭐

Roadmunk is a project timeline management tool created to facilitate roadmap planning. I especially like its real-time collaboration and intuitive drag-and-drop features. In its timeline view, you can overview the initiatives and how they look in terms of specific quarters and goals. However, those looking to draw dependencies will be left feeling short as there are no capabilities for doing so.

Teams or managers can use Roadmunk to set milestones, track the team efforts, and crystalize goals. Here, you will also find Kanban boards to track teams’ tasks, keep track of customer feedback, and prioritize the next initiatives.

As the name suggests, this solution is focused for the planning efforts and will be best used for that purpose. While daily task management can appear to be lackluster.

Pros:

  • Timeline view for quarterly planning
  • Goals and milestones visualized in timeline
  • Geared for long-term planning

Cons:

  • Timeline view lacks dependency management
  • Daily task tracking somewhat lacking

Price: Business plans start at $19 per month.

7. ClickUp

timeline clickuo
Clickup timeline

Capterra score: 4.7/5 ⭐⭐⭐⭐

ClickUp timeline view is rather simple – visualizing the team’s tasks according to their set due dates. Here, you will be able to see the timeline view grouped by the team members, thus giving you a better understanding of their workload across different efforts. Other grouping options are available as well.

As a project management tool, ClickUp is best for team collaboration. It allows you to visualize the process on a simple Kanban board and review the same tasks in a list to understand the details. Use collaboration features like comments to communicate with your team and track time to stay on top of your efforts. While ClickUp’s timeline feature offers great benefits, I’ve noticed that some users have reported occasional issues with data storage, leading to frustration and a sense of unreliability

This project timeline management tool will be a good choice for those who are always on the go, as it has a mobile app and a good selection of integrations to connect other apps.

Pros:

  • Timeline view with different grouping options
  • Good collaboration features
  • Mobile app

Cons:

  • No task dependencies in the timeline view

Price: Free version available, business plans starting at $5 per user/month.

8. Notion

notion timeline
Notion timeline

Capterra score: 4.8/5 ⭐⭐⭐⭐

Notion is a team knowledge management tool with a built-in timeline view. With it, you can review the scheduled tasks and understand what should be going on at a given moment. The timeline view is not categorized, and it does not feature dependencies, so it is more of a calendar overview.

As a project management solution, Notion will be best for teams that need to manage large quantities of information. On the downside, Notion’s flexibility can sometimes be overwhelming, leading to complexity and difficulty in navigating new projects.

Nevertheless, it has a built-in Wiki structure for creating and categorizing notes, documents, etc. To track the team’s daily efforts, tasks can also be visualized on a simple Kanban board.

Choose this option if you want to structure the team information and have some timeline management features as an addition.

Pros:

  • Good document management system
  • Simple timeline view

Cons:

  • No timeline view dependencies
  • Limited project management features

Price: Free version available, business plans starting at $4 per user/month.

9. Toggl Plan

Toggle planner timeline
Toggl timeline

Capterra score: 4.5/5 ⭐⭐⭐⭐

Toggl Plan is a project timeline management tool for teams. It visualizes all of the team’s tasks on a timeline divided into weekly segments and then groups this view by the task assignee. This allows the team to overview the task assignments weekly and adjust the load for any team members when needed.

Compared to other timeline tools, this resembles a workload since it is heavily focused on the team members. Thus, Planning a long-term project timeline may be harder to do. During my research, I also noticed its limitation in allowing multiple assignments to one job or sub-jobs with separate activities. This can be challenging for projects with shared responsibilities.

Those looking for more project management features will find a drag-and-drop interface, a simple Kanban board, and the ability to add more information to the task details. This solution is a rather straightforward tool for teams looking to manage their processes.

Pros:

  • Timeline view divided by team members
  • Kanban board for daily task tracking
  • Detailed task descriptions

Cons:

  • Lacks long-term planning features
  • Timeline resembles a workload view

Price: Free version available, business plans starting at $9 per user/month.

Finding the best project timeline management tool

Picking the best option for your team may be tough, but with this guide, you surely already have a few favorites.

As with any new software search, consider your current process and team preferences, as that will make adopting new tools much smoother.

If you are still deciding, try Teamhood. It is free for up to 10 users and offers powerful project management features to help you succeed. Sign up for free and start your effective project management journey today!

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