Simple Project Tracking Template to Stay on Schedule
Use a project tracker template for a clear view of all your projects. This template shows what’s on track, what’s behind, and what needs help. You’ll see task status, priority, deadlines, and risks. You can also track progress, costs, and compare estimated time to actual hours worked. For those who want to track billed hours, add a column and customize the template to fit your needs. Use a free Excel template below to get started.
This template is designed to give you full visibility into your projects at a glance. It’s organized into key sections:
- Risk & status: Columns for At Risk, Status, Priority, and Deadline help you quickly spot what needs attention.
- Projects: A running list of tasks and project names, with space for Descriptions and Assigned To so everyone knows who’s doing what.
- Deliverables: Track progress with Deliverable names and % Done to see how close you are to the finish line.
- Cost & hours: Get a handle on budget and effort with columns for Fixed Cost, Estimated Hours, and Actual Hours.
Discover more helpful resources:
Project Cost Tracking
8 Resource Tracking Practices
Best Project Timeline Software Tools
Project Tracking Example
This project tracker example is based on a Cloud infrastructure migration initiative. It breaks down the work into clear tasks like setting up environments, migrating databases, configuring VPNs, creating documentation, and testing.
- Each task shows its risk level, current status – like whether it’s in progress, delayed, or completed, priority level, and deadline. This keeps timelines top of mind.
- The Project/Task and Description columns make it clear what’s being done.
- Assigned To shows who owns each task, making it clear who’s responsible.
- The Deliverable column highlights the concrete outcomes, such as getting the infrastructure live or approving test results. This helps track progress beyond just the activities.
- % Done shows how close each task is to being finished.
- The Fixed Cost, Estimated Hours, and Actual Hours columns track financial and time investments. This lets you catch overruns or efficiencies early.
This structure gives a big picture view of project health – spotting risks, tracking progress, and managing budgets.
With Teamhood, status updates, workload tracking, and progress monitoring are automated – eliminating manual edits and reducing human error.
