Are you in a need of a new work management tool? We are here to help! This post compares 3 popular work management solutions side-by-side outlining their strengths and differences to help you pick the best fit. Without further ado, let’s look at Smartsheet vs Monday vs Teamhood.
Smartsheet vs Monday vs Teamhood: Overview
Before we go into analyzing the features of these 3 solutions, let’s get a better understanding of what they are overall. Here is how each of the tools presents itself.
Smartsheet is an enterprise excel-like work management tool for large teams or projects.
Monday is a work management platform that can be customized based on your team’s needs.
Teamhood is a visual project management tool for high-performing teams.
Both work and project management are highlighted as being the strong points of these solutions. To understand what lies behind these statements, let’s compare them in different categories and overview the specific features available.
Smartsheet vs Monday vs Teamhood: Kanban
One of the biggest advantages of having a work management solution is the ability to visualize your tasks and quickly understand progress. To do so, many teams use Kanban boards, thus let us see what Kanban features are available here.
Smartsheet will give your team a simple Kanban view that allows visualizing the tasks in a different format. Using this view, you can switch from managing your items on a table to managing them on a board. The task board can be modified with different statuses (columns) that represent the process steps they must go through.
Monday also carries a simple Kanban board as one of the available views. Similarly to Smartsheet, you can visualize your process by specifying custom statuses and tracking item progress through them. You will also be able to create synced copies of your items on several boards, which allows viewing the same information in several places at once.
Teamhood offers the best Kanban implementation out of the three. You can visualize any process on the Kanban board by using statuses, sub-statuses, and swimlanes. Moreover, you can control the process by limiting WIP and tracking automated Kanban and Agile metrics. Allowing you to implement Kanban in its entirety, instead of just having a simple board.
|WIP Limits for Swimlanes||✅|
|Lead & Cycle Time||✅|
Smartsheet vs Monday vs Teamhood: Collaboration
Another important aspect of work management is the ability to collaborate with your team members. So, let’s look at what can be done by using these 3 tools.
Smartsheet will give your team the capability to communicate and track the process via comments and notifications about their tasks. You will also be able to add third-party collaborators as guest users to your platform and manage the permissions of the team members to ensure everyone gets the right access to data and can work effectively.
Monday offers a very similar set of features. Here you will also be able to review the workload of your team and adjust the task assignments to ensure the work distribution is equal. To review all of the efforts and plan ahead, use the calendar view to visualize all tasks based on their schedules.
Teamhood takes workload management to the next level with custom work hours and hourly rate features. Define these metrics for individually for all your team members and make planning even more accurate. Besides the previously mentioned features, here you will also find an e-mail integration that allows you to send emails directly to the task board and create new tasks from them.
|Comments & Mentions||✅||✅||✅|
|Custom Work Hours & Hourly Rate||✅|
Smartsheet vs Monday vs Teamhood: Task Management
From communication, let’s move on to task management features. Here is what the tools have to offer.
Smartsheet will give you the ability to create tasks and subtasks, and assign one or multiple team members to complete them. You will also find task dependency management, recurring tasks, and bulk actions to help you manage the items in an efficient way.
Monday has a similar set of task management features to Smartsheet. You can create tasks and subtasks, add tags, due dates, and dependencies, and perform bulk actions. There is no timeline view here, making it a bit harder to overview and analyze your long-term plans.
Teamhood has a good selection of task management features. Besides the ones mentioned in the other tools, you will also be able to utilize task templates for both tasks and subtasks. Moreover, there is an ability to assign yourself as a task watcher – thus not being responsible for its completion, but getting notifications on all updates. This makes tracking important information across several boards much easier.
|Multiple Task Assignees||✅||✅|
Smartsheet vs Monday vs Teamhood: Project Management
Now we come to the most important set of features, especially for those looking to manage larger efforts. Here are the project management features compared.
Smartsheet positions itself as an enterprise solution and it shows when looking at these features. You will find multiple views specialized for project management – Gantt chart with baseline, portfolio overview, timeline view, Budget tracking, and automated reports. Giving you a good set of tools to analyze progress.
Monday also has quite a few project management features, however, the list is not as extensive. You will find a Gantt chart, automated reports, and cost and time tracking. Which will be best suited for larger teams looking to track their efforts.
Teamhood is also fully equipped when it comes to project management. You will find the various views built to track and analyze progress in one or several workspaces. There is built-in earned value tracking and the ability to enable auto-rescheduling on dependant items. Allowing you to understand the real situation and give better estiamtes.
|Baseline & Baseline Comparison||✅||✅||✅|
|Budget & Cost Tracking||✅||✅||✅|
|Earned Value Management||✅|
Smartsheet vs Monday vs Teamhood: Information Management
Lastly, here is what these 3 solutions offer in terms of information management.
Smartsheet carries a feature that allows you to create and sign documents in your workspace.
Monday allows you to attach files to your items. While their preview is displayed using the Kanban view.
Teamhood has its own Pages feature that gives you the opportunity to create wiki-styled documents in your workspaces. Allowing you to keep and categorize the important project information right where the work is done.
Smartsheet vs Monday vs Teamhood: Pricing
Monday and Teamhood offer a free version of the tool, while the base business plan pricing is displayed below. You can see more detailed pricing by following the links.
|Free version||✅||✅ Unlimited users|
|Business Plans Starting From||$25 per month||$5 per user/month||$9 per user/month|
Smartsheet vs Monday vs Teamhood: Suitability for Business
After overviewing the features of these solutions, let’s define which businesses they will suit the best.
Smartsheet is an enterprise-focused tool and thus will be best suited for large businesses. Use it to collect and summarize large amounts of data in one place as well as analyze what next steps to implement.
Monday is a good fit for medium-sized teams that want a better way to organize their processes. It will allow to ease collaboration and introduce additional tools to track and analyze the team’s efforts.
Teamhood is a tool that will suit small to medium size businesses. It carries a great Kanban implementation with a variety of project management features, allowing both teams and managers to enjoy the tool at the same time.
Passionate content marketer looking to bring better solutions to the project management space.
2020 - Present Marketing specialist at Teamhood.
2014 - 2020 Marketing manager for Eylean.