16 Best Time Tracking Software For Small Business (2023)

Finding the right tools for your business is essential when looking for success. However, with so many options on the market, the search itself can become overwhelming quite fast. To navigate the landscape, you must first look inward and define your needs and wants for the new solution. Only when that is ready, is it time to look outward and compare the different options.

This article will help you with exactly that – giving you a thorough comparison of the best time tracking software for small businesses. Overlooking the main features and strengths of each tool. Ready to dive in? Let’s go.

Comparison Table of the Time Tracking Software for Small Business

To begin this comparison, here is a table showcasing all of the time tracking software for small businesses discussed in this post. Take a look at their features side by side and then continue reading for a more in-depth review of each tool.

Best Time Tracking Software for Small Business Criteria

To compare the various options on the market, each of them is evaluated based on whether they possess a certain set of features. The list includes both – time tracking specific and other project management features that teams often require to perform their work.

Here is a list of features used to evaluate the time tracking software for small businesses in a bit more detail.

1. Time tracking. Since we are talking about time tracking software for small business, this is a no-brainer. However, tools do differ in the manner and options for tracking time that they offer. This is what will be discussed.
2. Timesheets. Again, a given for most time tracking solutions, but we will look into different filtering opportunities.
3. Automated reports. Will discuss if any other reports are available to be used.
4. Cost tracking and Invoicing. To see if both those options are available and how can they be used.
5. Task and Project management. Many businesses prefer to use as few tools for their processes as possible. We’ll discuss if such options are available.
6. Collaboration and Notification features. Those allow the teams to communicate within the tools and work asynchronously.
7. Integrations. Showing what other possibilities the business can extend the time tracking tool for.

With this short-list in hand, let’s take a look at the selected time tracking software for small business and how they stack up against each other.

1. Teamhood

Capterra rating: 4.9/5 ⭐⭐⭐⭐⭐

Teamhood is a visual project management tool with built-in time-tracking features. Here you will be able to track time live as well as add in tracked time after the fact, and leave notes next to the time tracking logs. You can review the tracked data in timesheets and calculate project costs by adding in a personal hourly rate for each of your team members.

Teamhood is also great if you wish to manage your tasks and projects beyond time-tracking features. You will be able to plan, visualize, and execute work easily. If you wish to add in any more features, you will be able to do so via the available Open API.

Pros:

• Automated time tracking and time log notes
• Project and task management features
• Advanced Kanban application

Cons:

• No invoicing available

Price: Free for unlimited users, paid options start at €9 per user/month.

Website: https://teamhood.com/

2. Toggl

Capterra rating: 4.7/5 ⭐⭐⭐⭐⭐

Toggl is a simple and intuitive time tracking software for small businesses with a user-friendly interface. It offers features like one-click timers, project tracking, and detailed reports. Use it to track time automatically or manually, and generate various reports to analyze progress.

Toggl integrates with various project management and accounting tools allowing you and your team create your personal way for collaboration.

Pros:

• Intuitive and easy to use
• Integrations with various tools offer the option to expand usage

Cons:

• For more extensive project management features, you may have to use another Toggl app.

Price: Free plan available for up to 5 users, business plans start at €10 per user/month.

Website: https://toggl.com/

3. Harvest

Capterra rating: 4.6/5 ⭐⭐⭐⭐⭐

Harvest is a free time tracking software for small businesses that provides comprehensive time-tracking and invoicing solutions. It offers features such as timesheet management, expense tracking, and team collaboration. You can select the level of access your team gets to the project information thus allowing you to use Harvest purely for time tracking purposes.

Harvest also integrates with popular project management tools and accounting software.

Pros:

• User-level access management
• Various reporting and invoicing

Cons:

• Limited project management and collaboration features

Price: Free plan available for 1 user, business plans start at $10.80 per user/month.

Website: https://www.getharvest.com

4. TimeCamp

Capterra rating: 4.7/5 ⭐⭐⭐⭐⭐

TimeCamp is an employee time tracking software for small businesses that offers automatic time tracking, invoicing, and reporting. It includes features like attendance monitoring, billable hours calculation, and productivity analysis allowing you to take the data and get valuable insights from it.

TimeCamp integrates with project management tools like Trello, Asana, and Basecamp. Meaning that task and project management can only be accomplished via another app.

Pros:

• Invoicing, billing, and project cost-tracking features

Cons:

• Limited to the time tracking features, without the ability to manage projects as well.

Price: Free plan available, business plans start at $2.99 per user/month.

Website: https://www.timecamp.com

5. Clockify

Capterra rating: 4.7/5 ⭐⭐⭐⭐⭐

Clockify is a free time tracking software for small business with a clean and easy-to-use interface. It offers features such as time tracking, project management, and reporting. Allowing teams to create projects, and tasks, and then track the time spent on them manually or automatically. You will also be able to add in expenses and create invoices for your clients.

Clockify integrates with productivity tools to give a wider set of features to their client base.

Pros:

• Time tracking functionality
• Task and project management features

Cons:

• Integrations are limited to a few select tools

Price: Free to use.

Website: https://clockify.me

6. RescueTime

Capterra rating: 4.6/5 ⭐⭐⭐⭐⭐

RescueTime is a time tracking app that runs in the background to track your activities on your computer or mobile device. It provides insights into how you spend your time, helps you set goals, and provides productivity reports. RescueTime can be useful for individuals or small businesses to analyze their time usage on both – personal and work time.

Using data from RescueTime small businesses could then more accurately see where the time was spent on and accredit it to the right tasks.

Pros:

• Gives insight into where you spend your time

Cons:

• The app just provides the data, you have to then tie it into the work analysis

Price: Prices start at $6.50 per user/month.

Website: https://www.rescuetime.com

7. Hubstaff

Capterra rating: 4.6/5 ⭐⭐⭐⭐⭐

Hubstaff is a comprehensive time-tracking and employee-monitoring software. It offers features such as time tracking, GPS tracking, activity monitoring, and online timesheets. Use it to set project budgets, track the time as well as spending, and generate invoices for your clients.

Hubstaff also integrates with various project management and accounting tools to extend the features further.

Pros:

• Team location and activity monitoring
• Task management functionality

Cons:

• Lack of personalization

Price: Free plan available for 1 user, business plans start at $5.83 per user/month.

Website: https://hubstaff.com

8. Paymo

Capterra rating: 4.7/5 ⭐⭐⭐⭐⭐

Paymo is a work and project management tool that combines various features, including task management, time tracking, resource scheduling, and invoicing. it gives you the option to set up and track project execution, as well as track time for specific tasks and creates invoices for your clients.

Integrations are available through Open API.

Pros:

• Good project and task management features
• Invoicing

Cons:

• Some accounting type features might be missing compared to other solutions on this list

Price: Free plan available for 1 user, business plans start at $4.95 per user/month.

Website: https://www.paymoapp.com

9. Everhour

Capterra rating: 4.7/5 ⭐⭐⭐⭐⭐

Everhour is a time tracking software for small businesses and teams. Here, you will be able to track both project progress and time spent on project tasks, as well as see the cost of those efforts and take advantage of the built-in invoicing system.

Everhour integrates with other project management tools like Asana, Trello, and Basecamp to extend its own project management features.

Pros:

• Project and task management features
• Time tracking options

Cons:

• More advanced project management features available only through integrations

Price: Free plan available for up to 5 users, business plans start at $5 per user/month.

Website: https://everhour.com

10. ClickUp

Capterra rating: 4.7/5 ⭐⭐⭐⭐⭐

ClickUp is a project management software that includes time tracking capabilities. It offers features like task management, time tracking, collaboration tools, and reporting. ClickUp is suitable for small businesses that require both project management and time tracking functionalities.

Pros:

• Project and task management features
• Time tracking and reports

Cons:

• No cost tracking or invoicing

Price: Free plan available, business plans start at $5 per user/month.

Website: https://clickup.com

11. Time Doctor

Capterra rating: 4.5/5 ⭐⭐⭐⭐⭐

Time Doctor is a productivity and employee time tracking software for small businesses. It provides features such as time tracking, screenshots, website and app usage monitoring, and integrations with popular project management tools. Time Doctor is suitable for remote teams and freelancers as it tracks all the employee activity and reports on how they spent their time.

Team members can select when their activity is being tracked and not.

Pros:

• Time tracking through different apps and programs
• Allows to look into where the time goes

Cons:

• No invoicing or billing, just time-tracking data

Price: Business plans start at $5.90 per user/month.

Website: https://www.timedoctor.com

12. Wrike

Capterra rating: 4.3/5 ⭐⭐⭐⭐

Wrike is a project management software that also includes time-tracking capabilities. It offers features like task management, collaboration, Gantt charts, Kanban, and time tracking. You will be able to see how your project performs, as well as track costs and compare them to the original budget.

Wrike integrates with various productivity tools and offers customizable reporting.

Pros:

• Good selection of project and task management features
• Invoicing and cost tracking included

Cons:

• Some features may be lacking compared to more specialised tools

Price: Free plan available, business plans start at $9.80 per user/month.

Website: https://www.wrike.com/vx/

13. ActiveCollab

Capterra rating: 4.9/5 ⭐⭐⭐⭐⭐

ActiveCollab is a project management and time tracking software for small businesses. It provides features like task management, team collaboration, time tracking, and invoicing. That allow you to monitor a the flow of work for a small team as well as analyze what could be improved for the process to become more organized.

ActiveCollab offers integration options to extend its feature set for the user base.

Pros:

• Team collaboration features
• Task management in different views

Cons:

• Some features like the Kanban board are limited when compared to other tools

Price: Business plans start at $8 per user/month.

Website: https://activecollab.com

14. Jibble

Capterra rating: 4.8/5 ⭐⭐⭐⭐⭐

Jibble is a cloud-based attendance and time tracking software for small businesses. It offers features such as time tracking, employee attendance, GPS tracking, and reporting. Allowing to see what the employees are up to no matter their location or type of work. Since it offers GPS data, Jibble is a tool aimed at construction, manufacturing, retail, and similar teams.

Jibble integrates with popular collaboration tools and HR software.

Pros:

• Employee location tracking
• Productivity analysis

Cons:

• Lack of other features, such as task management

Price: Free to use.

Website: https://www.jibble.io

15. Timely

Capterra rating: 4.7/5 ⭐⭐⭐⭐⭐

Timely is an AI-based time tracking software for small businesses that captures your activities in the background. The way this tool works is by gathering suggestions from your other apps on what you may need to spend time on and then adding them as suggestions to your calendar. You can then approve or deny the additions.

It also offers features like calendar integration, team scheduling, and reporting. Timely helps streamline time tracking without manual input.

Pros:

• Automated suggestions for your calendar
• Cost tracking features

Cons:

• No free version

Price: Business plans start at $9 per user/month.

Website: https://timelyapp.com

16. Zoho Projects

Capterra rating: 4.3/5 ⭐⭐⭐⭐

Zoho Projects is a project management and time tracking software for small businesses. It offers features like task management, collaboration, Gantt charts, and timesheets that allow you to take charge of all business efforts.

Zoho Projects integrates with other Zoho products to offer additional capabilities.

Pros:

• Built-in task and project management features
• Time tracking and billing features

Cons:

• Integrations are limited to the Zoho family

Price: Free plan available for up to 3 users, business plans start at €5 per user/month.

Website: https://www.zoho.com/projects/

Summary

All of these tools are great options for time tracking software for small businesses. To pick the one right for you, look over your requirements, and analyze which of the tools meet them.

If you are looking for something that can handle both – time tracking and easy project management, check out Teamhood. It is free to use for an unlimited number of team members and carries a variety of time tracking, task management, and collaboration features as well as an advanced Kanban board.

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Dovile Miseviciute

Passionate content marketer looking to bring better solutions to the project management space.

2020 - Present Marketing specialist at Teamhood.
2014 - 2020 Marketing manager for Eylean.