Trello vs Asana vs Teamhood: 5 Crucial Differences (2022)

In the market for the next collaboration solution that fits your team’s needs? You are in luck because we have reviewed 3 popular tools against each other to see their strengths and weaknesses. So without further ado, here is the comparison of Trello vs Asana vs Teamhood.

Trello vs Asana vs Teamhood: Overview

To begin this comparison, we should first look into what each of these tools was created for. Or, in other words, how each of them presents itself to the market. Here are the short descriptions for each.

Trello is a visual collaboration tool that creates a shared perspective for your team.

Asana is a work management tool for teams looking to collaborate on their projects.

Teamhood is a visual collaboration tool for high-performing Agile and hybrid teams.

So, as it seems from the initial descriptions, all three tools are aiming to provide collaboration solutions for teams of various sizes. This, unfortunately, tells us very little of what we will find in terms of features, so let’s look at those one category at a time.

Trello vs Asana vs Teamhood: Kanban

Kanban is one of the biggest project management trends lately. So, let’s kick off this comparison by seeing what these 3 solutions can offer in terms of visual project management features.

Trello will provide your team with the ability to visualize the tasks on a simple Kanban board. You will be able to modify the board’s columns in order to reflect the process that tasks usually go through. However, this board lacks customization capabilities such as Kanban swimlanes and WIP limits. So, it will not fit the needs of true Kanban practitioners.

Asana is very similar to Trello as it will also give you just a simple Kanban board implementation. You will be able to structure the team’s board out of columns, but this is where Kanban features end. So, a simple visualization, but a poor fit for Kanban users.

Teamhood is a fully featured Kanban solution. Here, you will be able to create a fully customizable Kanban board with swimlanes, secondary statuses, and WIP limits. Moreover, you will get automated Kanban-centric reports to efficiently track and review the progress with your team.

Trello vs Asana vs Teamhood: Collaboration

The next category we are going to look into is collaboration. Since these tools present themselves as collaboration solutions, this is one of the key categories to review.

Trello will give you the basics that anyone looking for a collaboration tool would expect. You will be able to comment and discuss the progress of tasks as well as get notifications on important changes. You can also add guest users when collaborating with someone outside of your company and review what is being done in a calendar-type view.

Asana adds a few more features to choose from when compared to Trello. Besides the mentioned capabilities you will also be able to assign team roles and review the workload. This allows you to easily review how busy each of the team members is and distribute the workload more evenly.

Teamhood carries all features that Trello and Asana have as well as some additional ones to make your collaboration effort smoother. The workload view is enhanced with custom personal work hours and hourly rate. There is an AI auto-estimations feature that aids in creation of new tasks. Lastly, each task board has a dedicated mailbox which allows creating new tasks via sending an email.

Trello vs Asana vs Teamhood: Task Management

Another important aspect of any team’s work is managing and executing tasks. Here is how each of these solutions helps you track your progress.

Trello task management features include – assignments, due dates, tags, mass actions, and a timeline view to oversee the schedule. This gives you a good base for team task management, however, it may leave some team members looking for more advanced functionality like templates. More features are available through power-ups, but that requires additional setup.

Asana offers a few more task management tools to choose from. You will be able to create 1 level of subtasks, add task dependencies and create recurring tasks to ease the planning efforts.

Teamhood will surely satisfy even the most advanced users with additional features such as – multiple task assignees, task watchers, templates, and synchronized copies. This last feature is especially useful for those working on several boards. It gives you a chance to create synchronized copies throughout and always see the current status no matter which board you are on.

Trello vs Asana vs Teamhood: Project Management

Next up, let’s look into the project management features that can be found in these 3 solutions. This is an important aspect that allows to track the overall progress and move towards the larger goals.

Trello gives you some of the project management features, but they are quite limited. You will be able to review tasks on a timeline view, create custom dashboards to track important metrics, and enjoy project templates that allow duplicating your process for a new effort quickly.

Asana will give you a bit more to work with. You will be able to use a Gantt chart for planning, track the time and cost of your efforts. This makes Asana a more attractive option for teams that need more insight into their projects and the progress.

Teamhood takes it one step further and provides a full project management solution for the team. The Gantt chart is completed with a baseline and auto-rescheduling of dependent items. You can review several projects on a portfolio overview and track their earned value. As well as create any number of customized reports to track important metrics.

Trello vs Asana vs Teamhood: Information Management

Lastly, let’s see how these 3 solutions help team manage their project information.

Trello is equipped with the ability to attach files to tasks. Making it easier to share information related to tasks right where the work happens. However, there is no document versioning.

Asana has the same capabilities as Trello as well as the option to create idea management boards that help track and prioritize initiatives and ideas that the team has.

Teamhood carries an additional functionality of creating documents (pages) right in the workspace. This Wiki-style feature allows the team to create and update important documentation tight in the tool. Thus making information sharing much easier.

Trello vs Asana vs Teamhood: Pricing

All three tools offer a free version for their users with different entry points to the paid business plans. You can see more detailed pricing by following the links.

Trello vs Asana vs Teamhood: Suitability for Business

So, as this comparison of Trello vs Asana vs Teamhood comes to an end, let’s summarize what each of these solutions is best suited for.

Trello is a good fit for a small team that wants to visualize its process and track progress. It is light-weighed both in interface and features allowing you to start quickly and easily. The downside is that this will not scale as the team or company grows and will show limitations in trying to manage larger efforts.

Asana is a good fit for medium-enterprise businesses. It has a comprehensive feature set that allows managing larger projects as well as visualizing them for easier tracking. The downside is that the Kanban feature set is very limited and will not fit a team that wants to use this practice.

Teamhood is a good fit for small to medium-sized projects. It sits right in the middle of the other two solutions and stands out in a comprehensive Kanban implementation and feature set. Allowing to seamlessly use both – Gantt and Kanban.

Dovile Miseviciute

Passionate content marketer looking to bring better solutions to the project management space.

2020 - Present Marketing specialist at Teamhood.
2014 - 2020 Marketing manager for Eylean.