If you are tasked with finding the next project management tool for your team, you know the struggle of picking between various options in the market. Finding the tools, analyzing the features, and understanding the fit for the team can quickly become overwhelming. To help you make the right decision, here is a side-by-side comparison of 3 popular options – Tello vs Jira vs Teamhood.
Divided into clear categories we analyze the features offered by each of the tools and what team they will be the best fit for.
Trello vs Jira vs Teamhood: Overview
To begin this analysis, it is always a good idea to see how each of these 3 tools presents themselves on the market. Here are their short introductions.
Trello is a visual collaboration tool that creates a shared perspective for your team.
Jira is a tracker for teams planning and building great products.
Teamhood is an efficient project management tool for Agile teams. Easier than Jira, more powerful than Trello.
As we can see, all three tools are focused on improving the collaboration and performance of teams. However, each of them is focused on slightly different objectives. Let’s see how this translates into the side-by-side feature comparison.
Trello vs Jira vs Teamhood: Kanban
First up, let’s look at the Kanban features found in all three solutions. These help your team to visualize and optimize their process.
Trello provides teams with a simple Kanban board. Here, you can create a board for your team and then define different statuses within it. Once the team gets to work, they can move tasks along the columns to track their status and see the overall progress.
Jira is equipped with a few additional features that will be useful for those wanting to set up a more advanced Kanban process. The team members will be able to limit the tasks in each column with the help of WIP limits, estimate duration in points, and review Kanban-style reports.
Teamhood is the most advanced Kanban tool of the 3. It allows the team to modify the board with secondary statuses as well as swimlanes, making it the most flexible and user-friendly out of the 3. More advanced practitioners will also enjoy the Agile metrics report, WIP limits on swimlanes, and synced cards.
|WIP Limits for Swimlanes||✅|
|Lead & Cycle Time||✅ (created by grouping statuses)||✅|
|Actionable Agile Metrics||✅|
Trello vs Jira vs Teamhood: Collaboration
Our next feature category is all about communicating and collaborating with the team members to achieve the best work environment and results.
Trello will provide you with the basics for collaboration – comments, notifications, guest users, and a calendar view to see how all the tasks fit within your timeframe. This will serve a small team allowing them to communicate within the tool and keep track of what is going on.
Jira is equipped with a few more collaboration features. Its users will be able to assign team roles to manage the user access to the information and the ability to edit it within the tool. Thus making work data more accurate and contained. This will be especially useful to managers taking care of several projects at a time.
Teamhood holds all the same features as Jira with a few more advanced additions. First, each task board has its own mailbox. This allows you to create new tasks via sending an email. Second, there is an AI estimation feature that learns from your previous estimations and suggests estimation values for new tasks. Two nice additions to your collaboration feature set.
|Comments & Mentions||✅||✅||✅|
|Custom Work Hours & Hourly Rate||✅||✅|
Trello vs Jira vs Teamhood: Task Management
Task management is the core of most team activities in a project. Thus it is important the available features make it easy and efficient. Let’s see what we can find in these tools.
Trello task management features will fit the base requirements for most small teams. You will be able to assign tasks, add due dates, categorize with tags, and perform bulk actions to save time. A few additional features are available through power-ups, however, managing tasks for a larger team can become challenging with this tool.
Jira on the other hand goes all out offering a variety of task management features to its users. You will enjoy a wide range of possibilities from child tasks to dependency management making this tool a good option for larger teams and projects. It will allow you to keep track of tasks and execute them easily.
Teamhood just like Jira offers a variety of task management features such as resource management tool or workload management across one or several projects, multiple task assignees, task watchers to keep track of important items that are not assigned to you, and the ability to create synchronized copies across several task boards. Making sure you have the same data in every place it is needed.
|Child Tasks||✅ (Power-Up)||✅||✅|
|Multiple Task Assignees||✅|
|Recurring Tasks||✅ (Power-Up)||✅||✅|
Trello vs Jira vs Teamhood: Project Management
From task management let’s move on to the larger picture – projects. This section discusses features required to plan and execute larger efforts or to track a full portfolio of projects.
Trello is the most limited option of the three in terms of project management. here you will find a timeline view, project templates, automated reporting, and a few more features available through power-ups. However, this tool is really limited in terms of managing projects or larger efforts and will put an unnecessary strain on your team.
Jira is the opposite. It was built for larger and more complex projects which show through portfolio views, roadmap planning, and Gantt chart features. Jira will be able to handle and aid in large and complex projects. However, at the same time, it runs the risk of being too complicated for comfortable everyday use.
Teamhood stands right in the middle of the two previous solutions. It offers a very similar feature set to Jira with a more user-friendly interface. The portfolio feature set here is a little more simplified making it a perfect choice for small to mid-sized teams and projects. (not sure about this phrasing)
|Gantt Chart||✅ (Power-Up)||✅||✅|
|Baseline & Baseline Comparison||✅||✅|
|Time Tracking||✅ (Power-Up)||✅||✅|
|Budget & Cost Tracking||✅||✅|
|Earned Value Management||✅|
Trello vs Jira vs Teamhood: Information Management
One last component in this feature comparison is information management. How each of these tools can aid teams in storing and managing important information related to their projects.
Trello will give your team the ability to attach documents to tasks and manage your ideas via a Kanban board. This will satisfy the need to keep the information in the same place as the work is being done, however, you will not be able to edit those documents right in Trello.
Jira has a very similar feature set allowing team members to add information to tasks via file attachments, descriptions, and comments.
Teamhood goes a step further in allowing teams to create their own documents right in the workspace. It is called pages and allows you to store anything from meeting notes to important company policies right where the work happens. Moreover, you can categorize your pages by putting them into a clear structure and making the navigation easier for your team.
Trello vs Jira vs Teamhood: Pricing
This is all for the features of these 3 tools, so now, let’s look at how they are priced. You will find more detailed pricing information by following the links below.
|Free version||✅||✅||✅ Unlimited users|
|Business Plans Starting From||$5 per user/month||$7.50 per user/month||$9 per user/month|
Trello vs Jira vs Teamhood: Suitability for Business
Even though these 3 tools all seem to be focused on team task management, it is clear they all have different strengths and will fit different teams. So, here is a short summary outlining the best fit for each.
Trello is the best fit for a small team that wants to visualize its process and track progress. It has all the basic features needed for this purpose as well as being light-weighed and user-friendly. So, if you are looking for something simple and easy to implement, this is your pick.
Jira is the best fit for larger teams, projects, and efforts that require advanced project management features. One thing to keep in mind is that the amount of features available also makes this tool more complicated to use and it may not be as user-friendly for those not used to similar solutions.
Teamhood sits right in the middle of the other two. It has the best Kanban implementation, a variety of project management features, and a user-friendly interface. This makes Teamhood suitable for all sized projects in small to medium-sized organizations that seek a more realistic answer to their Agile project management needs.
Passionate content marketer looking to bring better solutions to the project management space.
2020 - Present Marketing specialist at Teamhood.
2014 - 2020 Marketing manager for Eylean.