Project Management

Top 12 Visual Collaboration Software Tools in 2024

Mindaugas Gluchovskis ·

2019 - Present Marketing specialist Innovative content marketeer with MSc in International Communication, Mindaugas brings fresh ideas and inspiration about project management and beyond.

visual collaboration tools

Visual collaboration software tools have come a long way since their inception, born out of the need for communication and teamwork. Starting with visionary ideas from the 1930s, like Vannevar Bush’s concept of a universal information system, these tools took shape with computer-based systems in the 1960s and 1970s and were dubbed “groupware” in the 1990s.  

Today, the global Visual Collaboration Platforms Software market size was valued at USD 9103.16 million in 2022 and is expected to expand at a CAGR of 18.5% from 2023 to 2030.  

The trend towards visual collaboration is expected to continue, with more teams adopting these tools to enhance their communication and collaboration processes. 

Understanding various visual collaboration tools is crucial for enhancing team productivity. From platforms like Figma and Mural fostering creativity to Teamhood offering tailored features for agile teams, each tool serves a unique purpose.  

To assist you, I’ve compared the top 12 options directly. Choose your favorites from the table below, then explore detailed descriptions of each tool in the following sections. 

TeamhoodCanvaMiroFigmaLucid Visual SuiteMuralClickUpNotionCodaProofHubTrelloGitHub
BrandTH icon no backgroundcanvamirofigjamlucidmuralclickup iconnotioncoda logo E3F977C5BA seeklogo.comProofHubtrello icongithub
Capterra Rating4.9⭐⭐⭐⭐⭐4.7⭐⭐⭐⭐⭐4.7⭐⭐⭐⭐⭐4.5⭐⭐⭐⭐4.6⭐⭐⭐⭐⭐4.5⭐⭐⭐⭐4.7⭐⭐⭐⭐⭐4.7⭐⭐⭐⭐⭐4.7⭐⭐⭐⭐⭐4.5⭐⭐⭐⭐4.4⭐⭐⭐⭐4.7⭐⭐⭐⭐⭐
Free PlanYes, Unlimited usersYesYesYesYesYesYesYesYesYesYesYes
Business PricingFrom $9 per user/monthFrom $12.99 per user/monthFrom $10 per user/monthFrom $12 per user/monthFrom $7.95 per user/monthN/AFrom $19 per user/monthFrom $8 per user/monthFrom $25 per user/monthFrom $45 per user/monthFrom $12.50 per user/monthN/A
Project Management
Design Features
Gantt Chart
Workflow Tracking
Custom Workflows
Kanban Board
Templates
Integrations
Other FeaturesMulti-workspace reports
Open API
Agile performance metrics
Magic Design
Magic Write
Brand kits
Timer
Optional anonymity
Frames
Frames
Components
Auto Layout
Team Spaces
Cloud visualization
Virtual whiteboard
Summon participants
Private mode
Mural AI
Automation Builder
Custom Fields
Whiteboards
AI-powered features
Handwriting and OCR
Customization
API
Mobile support
Deaf-friendly content
Real-time chat
Collaboration
White labeling
No-code automation
Card covers
Timeline view
Labels
Milestones
Charts and insights

Main Types of Visual Collaboration Tools 

Here’s a breakdown of the main types of visual collaboration tools you should know about: 

  • Document Collaboration Tools: Think Google Docs or Notion. With these tools, you and your team can work together on documents and text-based content in real-time. 
  • Visual Collaboration Tools: Platforms like FigJam, Google Jamboard, and Mural take collaboration to the next level. They provide an interactive space where teams can brainstorm ideas, create diagrams, and work on visual projects together. 
  • Virtual Workspaces: Tools such as Switchboard offer a centralized hub for managing projects and tools. They’re all about making collaboration and communication easier for your team. 
  • Project Management Tools: Ever heard of Teamhood or ClickUp? These platforms are your go-to for organizing tasks, tracking progress, and ensuring team collaboration. 

These visual collaboration tools are built to boost teamwork, streamline communication, and ramp up productivity. Whether your team is spread out across the globe or working from the same office, such tools bring everyone together in one collaborative space. 

Benefits of Using Visual Collaboration Tool 

Visual collaboration tools go beyond just collaboration spaces, offering many important yet powerful benefits:

  • Empowerment: Visual collaboration lets everyone share their ideas visually, no matter their role. It’s a great way for everyone to be heard. 
  • Understanding: Seeing ideas visually helps us understand them faster. It’s easier to grasp complex stuff when you can actually see it. 
  • Inclusive: Visual collaboration welcomes all ideas and perspectives. It’s a great way to get everyone involved and spark creativity. 
  • Efficiency: Our brains are wired to process visuals quickly, making it easier to switch tasks and stay focused. 
  • Team Bonding: Working visually builds trust and camaraderie among team members. It’s a great way to strengthen connections and work together better. 

Some critics fear visual collaboration tools may overwhelm users and sideline other communication methods. Balancing their benefits and limitations is crucial for effective teamwork.  

With that, let’s compare tools to find your best fit! 

12 Best Visual Collaboration Software

1. Teamhood 

gantt chart maker
Teamhood Gantt chart

Capterra score: 4.9/5 ⭐⭐⭐⭐⭐

Teamhood, tailored for agile development teams, is your go-to visual collaboration tool packed with features to streamline task management, project planning, and progress tracking. Here’s what makes Teamhood stand out: 

  • Visual Work Management: Dive into visual tools like boards, Gantt charts, and Kanban views for efficient work organization and progress tracking. 
  • Real-Time Collaboration: Seamlessly collaborate with your team in real-time, simplifying task coordination and project execution. 
  • Task Management: Assign tasks, monitor time, and manage dependencies hassle-free within Teamhood
  • Workload Management: Gain insights into team members’ workload, ensuring resource balance and averting bottlenecks. 
  • Agile Metrics: Utilize data-driven insights to enhance team performance and identify areas for improvement. 
  • Customizability: Tailor features to match your team’s unique workflow, making Teamhood adaptable to various collaboration needs. 
  • Integration: Seamlessly integrate with other business tools or extend functionalities via API for personalized solutions. 
  • User-Friendly Interface: Designed for ease-of-use and collaboration, Teamhood ensures smooth project management from the get-go. 

Plus, with flexible pricing plans starting at just USD9.50 per month, Teamhood offers affordability without compromising on features.

Pros: 

  • Easy to adapt and use 
  • Visual and ergonomic Kanban boards 
  • Native time tracking and time sheet reports 
  • Clean and easy user interface 

Cons: 

  • Only possible integrations are through no-code platforms like Zapier 
  • No desktop app available 

PriceFree for unlimited users.

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2. Canva 

image 21
Canva dashboard

Capterra score: 4.7/5 ⭐⭐⭐⭐⭐

Canva is an online collaboration tool that offers a wide range of tools and features for creating visual content, including text generation using AI. 

They offer an array of features, templates, and integrations that offer an experience for teams looking to streamline their creative process. 

Canva simplifies teamwork by allowing easy sharing of designs through editable links. Even without a Canva account, collaborators can make edits and leave comments. 

They also provide 600,000 customizable templates and a treasure trove of options for social media, presentations, and more.  

I also like that Canva allows users to customize every aspect of their designs, from text to layout elements.   

Canva limitations are restricted to advanced features, generic templates, limited font customization, dependency on the internet, and performance issues on mobile devices. 

Pros: 

  • User-Friendly Interface 
  • Extensive Template Library 
  • Free Version Availability 
  • Collaborative Features 
  • Easy Team Access 

Cons: 

  • Limited advanced features 
  • Generic templates 
  • Limited font customization 
  • Dependency on internet 
  • Performance issues on mobile 

Price: Starts at $12.99 per user/month.

3. Miro 

miro-roadmap
Miro dashboard

Capterra score: 4.7/5 ⭐⭐⭐⭐⭐

Miro is a visual collaboration tool that allows users to create, share, and edit visual content. 

Miro came out third on this list as a visual collaboration tool thanks to its straightforward approach and innovative features. Its structured collaboration, like the frames feature, keeps teamwork organized and focused.  

With options for anonymous contributions, everyone feels comfortable sharing ideas. Integrations with tools like Jira streamline workflows, while features like timers and sound enhance productivity.  

What’s great about Miro is that they support multiple languages. 

On the contrary, they offer a broad range of features but lack extensive customizability and export options, which may restrict design flexibility for some users. While it integrates with various tools, it may not cover all user needs, impacting workflow efficiency. 

Pros: 

  • Structured collaboration 
  • Innovative features 
  • Anonymous contributions 
  • Workflow integrations 
  • Productivity enhancements 

Cons: 

  • Limited customizability 
  • Limited design capabilities 
  • Limited file export options 
  • Limited integration with external tools 
  • Platform glitches 

Price: Starts at $10 per user/month.

4. Figma 

figjam by figma
Figma dashboard

Capterra score: 4.7/5 ⭐⭐⭐⭐⭐

Figma is a standout visual collaboration tool for a few key reasons. Firstly, its real-time collaboration feature lets you and your team work together. Plus, Figma promotes transparency in the design process, so you’re always in the loop with the latest updates. 

Figma’s integrated prototyping and Dev Mode make it easy to create realistic prototypes and bridge the gap between design and development. And with design systems in place, you can save time by reusing assets and standardizing components. 

However, Figma’s offline mode lacks collaboration tools and advanced features, limiting its utility in areas with unreliable internet. New users, especially those unfamiliar with design software, may find its interface daunting, leading to slower adoption rates and initial frustration. 

Pros: 

  • Real-time collaboration 
  • Transparency 
  • Integrated prototyping 
  • Dev Mode 
  • Design systems 

Cons: 

  • Limited offline support 
  • Learning curve 
  • Performance issues 
  • Usability issues 

Price: Starts at $12 per user/month.

5. Lucid Visual Collaboration Suite 

Capterra score: 4.6/5 ⭐⭐⭐⭐⭐

The Lucid Visual Collaboration Suite is a comprehensive platform that combines diagramming and a virtual whiteboard. Its real-time collaboration feature facilitates teamwork. Its transparency feature enhances the design process by keeping everyone updated with the latest changes. 

Lucidchart’s integrated prototyping capability allows for the creation of realistic prototypes, enabling better feedback and faster iteration cycles.   

On the flip side, its limited advanced design features may restrict users who require specific customization or intricate layouts, potentially leading to frustration. Also, platform’s restricted file export options could pose challenges for users needing to export designs in specific formats. 

Pros: 

  • Real-time collaboration 
  • Transparency 
  • Integrated prototyping 
  • Security 
  • Integrations 

Cons: 

  • Design Customization Limitations 
  • File Export Restrictions 
  • Integration Gaps 
  • Offline Dependency 

Price: Starts at $7.95 per user/month.

6. Mural 

Capterra score: 4.5/5 ⭐⭐⭐⭐⭐

Mural is an online tool for creating and editing visual content in real-time. 

Mural boasts an array of standout features such as Facilitation Superpowers™, including tools like timers and voting or interactive meetings. Plus, its Collaborative Intelligence System™ acts as a digital whiteboard, which brings innovation while connecting the teams. 

I also like that Mural integrates effortlessly with Microsoft 365. You’ll also appreciate the extensive library of templates and frameworks, perfect for sparking creativity and driving engagement in your projects. Security is a top priority, with compliance with GDPR and CCPA regulations. 

Without a video chat feature, Mural may not meet the preferences of teams accustomed to collaborating via video calls. Additionally, its limited integration with external tools might pose challenges for those relying heavily on specific software for their workflows.  

Pros: 

  • Facilitation Superpowers™ 
  • Collaborative Intelligence System™ 
  • Templates and Frameworks 
  • Mural AI 
  • Centralized Workspace Management 

Cons: 

  • No video chat feature 
  • Limited integration with external tools 
  • Limited offline access 
  • Performance and feature limitations on mobile 
  • Platform glitches 

7. ClickUp 

Capterra score: 4.7/5 ⭐⭐⭐⭐⭐

ClickUp is a tool for visual team collaboration. It offers a range of features like Whiteboards for brainstorming, real-time collaboration on documents and tasks, and easy organization with Visual Hierarchy. You’ll appreciate the customization options with 35+ ClickApps, automation to save time, and relationship linking to keep everything connected. Plus, features like collaborative Docs, goal setting, and time tracking make managing projects a breeze. 

On the flip side, ClickUp’s time-tracking functionality lacks features like time-tracking device widgets and cumulative time-tracking logs. The dashboard views in ClickUp may feel cluttered. Generating and accessing reports in ClickUp may sometimes be slower than desired, so keep that in mind. 

Pros: 

  • Whiteboards  
  • Collaboration on documents and tasks 
  • Visual Hierarchy 

Cons: 

  • Limited Time Tracking 
  • Busy Dashboard Views 
  • Slow Report Performance 
  • Steep Learning Curve 
  • No Phone Support 
  • Limited Live Support 

Price: Starts at $19 per user/month.

8. Notion 

Capterra score: 4.7/5 ⭐⭐⭐⭐⭐

Notion is an all-in-one workspace that combines everyday work apps into one. It offers loads of cool features such as note-taking and documentation, database and spreadsheets, knowledge management and wikis, task and project management, and AI-powered text generation. 

Notion’s got a bunch of templates to speed up your work, saving you time and energy.   

According to some Notion users, its vast array of blocks and templates can overwhelm new users, making navigation challenging. Additionally, it lacks built-in goal tracking and reporting tools, requiring users to rely on external solutions for comprehensive project management. 

Pros: 

  • Visual collaboration tool 
  • OKR Management 
  • Teamspace Deletion 
  • Emoji communication 

Cons: 

  • Overwhelming interface 
  • No goal tracking 
  • Limited communication features 

Price: Starts at $8 per user/month.

9. Coda 

Capterra score: 4.7/5 ⭐⭐⭐⭐⭐

Coda is a versatile document editor that combines spreadsheet, presentation, word processor, and app features for real-time collaboration on documents, projects, and tasks. 

Coda offers an impressive array of features. With full-page embeds, you can seamlessly reference content from other tools without the hassle of switching between applications. 

Sync pages enable document sharing across multiple platforms, eliminating the need for tedious copy-and-pasting. Plus, Coda’s universal search functionality ensures you can quickly find the information you need across all documents and embedded content.   

Coda’s flexibility, while empowering custom workflows, can also result in inconsistency when different teams utilize it for varied purposes, potentially leading to confusion. Additionally, its limited integration with external tools may pose challenges for users who require seamless connectivity across platforms.  

Pros: 

  • Embed external content 
  • Sync pages feature 
  • Universal search 
  • Compose dynamic text 
  • Slack integration 
  • Miro integration 

Cons: 

  • Lack of standardization 
  • Limited integration with external tools 
  • Limited mobile app 
  • Steep learning curve 
  • No 24/7 live support 

Price: Starts at $25 per user/month.

10. ProofHub 

Capterra score: 4.5/5 ⭐⭐⭐⭐⭐

ProofHub is a visual collaboration tool for managing tasks, communication, files, and more in a centralized platform. The shared team calendar simplifies task planning and management, while the stickies feature ensures quick access to important information. ProofHub supports multiple languages for communication, and customizable roles offer top-notch data security. You can even personalize your account with custom branding. With real-time notifications, you’ll never miss a crucial update. 

ProofHub may fall short for users seeking extensive customization or specific third-party integrations, as it offers fewer customization options compared to other tools.  

Pros: 

  • Task Management Simplified 
  • Multilingual Collaboration 
  • Customizable Security Roles 

Cons: 

  • Limited customization 
  • Basic mobile app 

Price: Starts at $45 per user/month.

11. Trello 

Capterra score: 4.4/5 ⭐⭐⭐⭐

I thought of including Trello on this list for several reasons. First, Trello offers a wide range of unique features that enhance team productivity and collaboration. Its versatile views, keyboard shortcuts, and card customization options make task management efficient and visually appealing. Second, with Butler automation and real-time updates, teams can streamline processes and stay organized.  

Integration with other apps and easy accessibility ensure seamless collaboration and rapid adaptation to the platform 

Trello offers great collaboration tools, but drawbacks include a lack of advanced features like time tracking and Gantt charts. Its mobile app is less robust than its desktop counterpart, and customer support options are limited. 

Pros: 

  • Versatile views 
  • Efficient task management 
  • Customizable cards 
  • Automated processes 
  • Easy accessibility 

Cons: 

  • Limited advanced features 
  • Steep learning curve for non-technical users 
  • Limited offline functionality  
  • Limited mobile app functionality 
  • Limited customer service 

Price: Starts at $12.50 per user/month.

12. GitHub 

Capterra score: 4.7/5 ⭐⭐⭐⭐⭐

GitHub is a developer platform that allows developers to create, store, manage, and share their code. They offer a wealth of features that make it an invaluable tool for visual collaboration and let me tell you why.  
 
From GitHub Pages for creating static websites directly from repositories to pull requests for thorough code review and discussion, it streamlines the development process. With features like code review, issue tracking, and project planning, teams can ensure high-quality code, prioritize tasks effectively, and stay organized. Labels, milestones, and customized project views further enhance productivity, while charts and insights provide valuable data for tracking team performance.  

On the flip side, customization options and integration capabilities may be limited, potentially posing challenges for teams with specific needs. Performance issues during high-traffic periods and a potentially confusing user interface could impact productivity. 

Pros: 

  • GitHub Pages for websites 
  • Pull Requests for code 
  • Code Review feedback 
  • Issue Tracking system 
  • Project Planning feature 
  • Labeling for organization 

Cons: 

  • Costly paid plans 
  • Limited customization 
  • Performance issues 
  • Confusing interface 
  • Security vulnerabilities 

How to Choose the Right Visual Collaboration Tool for Your Team? 

When picking the right visual collaboration tool for your team, there are a few key features you should keep an eye out for.  

First, being able to work together instantly, whether it’s tracking mouse movements or jumping on an audio call, can really boost productivity. Gantt charts are a must-have. They’re fantastic for laying out tasks and keeping tabs on project timelines in a visually clear way.  

Your next visual collaboration tool should offer Kanban boards, where your team can easily track tasks that were assigned to them. Discussion features are also crucial.  

Being able to share files and brainstorm ideas seamlessly is a big plus.  

Remember note-taking capabilities, too. Being able to attach files, leave comments, and collaborate smoothly with colleagues is essential for keeping everyone on the same page.  

Markup tools are handy for reviewing and making real-time changes to project documents. If you like flexibility, consider a tool that is free-form.  

Lastly, built-in templates can save you time and effort, especially for tasks like story mapping and team retrospectives. Keep these features in mind, and you’ll find the perfect visual collaboration tool for your team. 

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