15 Best Work Management Software for 2023

Finding the right tool to do the job is often half the effort. This could not be more accurate when talking about work management software. Choose the right option and you will be able to monitor the whole process with ease. Fail to do your research and find yourself spending time on things that could easily be automated.

To help you out on this quest, I have looked into the most popular work management software on the market. You will find a review of each, alongside a comparison table that will highlight the most important features and user ratings.

So, without further ado, let’s begin.

Best work management software comparison table

	Teamhood	Bitrix24	Asana	Monday	Paymo	Smartsheet	ClickUp	Wrike	Trello	Scoro	Avaza	Zenkit	Quire	TeamGantt	Redbooth
Brand
Capterra Rating	4.9⭐⭐⭐⭐⭐	4.1⭐⭐⭐⭐	4.5⭐⭐⭐⭐	4.6⭐⭐⭐⭐	4.8⭐⭐⭐⭐	4.5⭐⭐⭐⭐	4.7⭐⭐⭐⭐	4.3⭐⭐⭐⭐	4.5⭐⭐⭐⭐	4.6⭐⭐⭐⭐	4.6⭐⭐⭐⭐	4.6⭐⭐⭐⭐	4.7⭐⭐⭐⭐	4.6⭐⭐⭐⭐	4.4⭐⭐⭐⭐
Free Plan	Yes, Unlimited users	Yes, Unlimited users	Yes	Yes, up to 2 users	Yes, up to 1 user	Yes, up to 1 user	Yes, Unlimited users	Yes	Yes	No	Yes	Yes, Personal use	Yes	Yes, Personal use	No
Business Pricing	From €9 per user/month	From €49 per month	From €10.99 per user/month	From €8 per user/month	From $4.95 per user/month	From $7 per user/month	From $7 per user/month	From $9.80 per user/month	From $5 per user/month	From €19 per user/month	From $11.95 per month	From €9 per user/month	From $7.65 per user/month	From $49 per manager/month	From $9 per user/month
Resource Management	✅	✅	✅	✅	✅		✅	✅		✅	✅			✅	✅
Time Tracking	✅	✅		✅	✅		✅	✅		✅	✅		✅	✅	✅
Cost Tracking	✅			✅	✅	✅	✅	✅		✅	✅
Collaboration & Communication	✅	✅	✅	✅	✅	✅	✅	✅	✅	✅	✅	✅	✅	✅	✅
Project Management	✅	✅	✅	✅	✅	✅	✅	✅	✅	✅		✅		✅	✅
Task Management	✅	✅	✅	✅	✅	✅	✅	✅	✅	✅	✅	✅	✅	✅	✅
Other Qualities	• Intuitive • Flexible • Kanban • Portfolio • Integrations	• CRM • Website Builder •Integrations	• Visual • Client Focus • Collaborative	• Visual • Automation • Collaborative	• Simplicity • Time tracking • Invoicing	• Scalability • Multiple Views • Forms	•Customization • Mind mapping • Integrations	• Scalability • Forms • Review module	• Visual • Intuitive • Integrations	• Enterprise-fit • Invoicing • CRM	• Visual • Invoicing • Time tracking	• Visual •Mindmapping •Customizable	• Visual • Nested lists	• Intuitive • Gantt-based • Scalable	•

What is work management software?

Work management is the concept of managing everything that is happening in your company. It includes all projects, resources, internal processes, and communication.

While this is often mistaken with project management, work management is a much boarder subject. As such, work management software has to also encompass a set of specific funtionalities to cover all the needs of the process.

The most important aspects of successful work management software are:

• Communication
• Content
• Coordination

Having work management software that provides all three allows you to follow a single source of truth. Coordinating and communicating much more easily throughout the entire operation.

Features of work management software

Features available in different work management solutions differ as they cater to the chosen user base. However, most of them carry the essentials to help any company. And it is these features the following review is focused on:

1. Goal tracking
2. Resource management
3. Time tracking
4. Cost tracking
5. Collaboration & Communication
6. Project management
7. Task management

Additionally, you will often find features like – file storage and sharing, invoicing, Kanban boards, varied data views, automation, and integrations.

Now that we know what we are looking for, let’s take a look at the best work management tools.

1. Teamhood

Capterra score: 4.9/5 ⭐⭐⭐⭐⭐

Teamhood is a highly visual and intuitive project management solution that offers an easy way to coordinate your efforts across the organization. With it, you will be able to set and replicate custom workflows for all your teams, manage resources across multiple projects, and track time and budget to ensure all efforts stay within the set parameters.

This work management software will be a good choice for those looking to manage their processes visually. The advanced Kanban board setup and other integrated views will allow you to review the progress from different angles and understand how they correlate. Use the Timeline view to understand dependencies between projects, workload management to see how busy the team members are, and manage the whole portfolio as well as internal processes in one place.

Pricing: Free plan available for unlimited users. Business plans start from €9 per user/month.

Website: https://teamhood.com/

2. Bitrix24

Capterra score: 4.1/5 ⭐⭐⭐⭐

Bitrix24 is a business software solution aimed at customer relationship management. Aside from this, the tool also offers features such as task and project management, collaboration features, and an HR module for tracking and reports. Making it a good work management system for companies that are highly focused on sales and customer management.

As a result of this, you will find some handy tools to help you in the sales process. Bitrix24 offers a way to track and analyze sales data, build and run marketing campaigns, and track the orders of your customers. You will also be able to use video chatting and a website builder that is integrated into the tool. Making this a powerful solution for sales and marketing teams.

Pricing: Free plan available for unlimited users. Business plans start from €49 per month for 5 users.

Website: https://www.bitrix24.eu

3. Asana

Capterra score: 4.5/5 ⭐⭐⭐⭐

Asana is a work management software aimed at collaboration. Here you will be able to track your teams and projects in multiple views, collaborate with the team in real time, and review progress in reports. File management and collaboration are focused on the item details. While goal tracking happens by tracking the project tasks as they are being worked on.

As a work management software, Asana lacks the budgeting aspect. And you will have to rely on third-party integrations for time tracking. However, those who need to work with clients and gather their approval before moving forward will enjoy the built-in feedback functionality.

Pricing: Free plan available. Business plans start from €10.99 per user/month.

Website: https://asana.com/

4. Monday

Capterra score: 4.6/5 ⭐⭐⭐⭐

Monday.com is a work management platform aimed at keeping your tasks and projects on track. Here you will be able to visualize your work data in views like Kanban and Gantt charts, collaborate with the team, and review results in automated reports.

This solution allows you to create various automation and integrates with other business tooling so that you only have to use one for all your needs. However, those working with more complicated processes or projects may find the view structure and capabilities lacking. As they may provide some limitations to what type of adjustments can be made.

Pricing: Free for up to 2 users. Business plans start from 8€ per user/month.

Website: https://monday.com/

5. Paymo

Capterra score: 4.8/5 ⭐⭐⭐⭐

Paymo is a work management software focused on tracking work and billing clients. Paymo offers several views to visualize your work and analyze how much progress has been made. You can also generate invoices straight from the tool based on the time-tracking data that was gathered.

This solution will work great for smaller companies or projects. However, if you are looking for work management options for larger organizations, Paymo can prove difficult to scale.

Pricing: Free for up to 1 user. Business plans start from $4.95 per user/month.

Website: https://www.paymoapp.com/

6. Smartsheet

Capterra score: 4.5/5 ⭐⭐⭐⭐

Smartsheet is an online project management app. You will be able to plan, manage, and track your work using this solution. Just like other similar systems, it offers a selection of views to display your data – Gantt, Kanban, List, and Timeline among others. You will also be able to collaborate with colleagues and even involve third parties via a streamlined review process.

If you need to gather data, Smartsheet offers a built-in form builder. It allows you to create and share the forms, while all the data appears straight in your workspace. You can later compose and analyze the information from multiple places in reports, thus allowing you a full view of what is happening. Keep in mind, though, that workload management and cost tracking are available through a third-party app.

Pricing: Free for up to 1 user. Business plans start from $7 per user/month.

Website: https://www.smartsheet.com/

7. ClickUp

Capterra score: 4.7/5 ⭐⭐⭐⭐

ClickUp is a productivity platform that aims to eliminate work silos. As such, it is a good candidate for work management software, since it encompasses all of the teams and the products they use for work in one place. This solution allows you to import information from various other apps in order to have a centralized space for project management.

You can also create custom dashboards to review your data, add documents, and create spreadsheets. For goal planning and brainstorming, ClickUp offers a mind-mapping feature. This can be further utilized as the project gets going from the initial phases.

Pricing: Free plan available for unlimited users. Business plans start from $7 per user/month.

Website: https://clickup.com/

8. Wrike

Capterra score: 4.3/5 ⭐⭐⭐⭐

Wrike is a project management software that allows teams to plan out their work. Here, you will be able to create and collaborate on work items. Adding in important details and chatting about progress right in the task. Project items can be shown in multiple project views – such as a list or Gantt. And you can further categorize projects into folders for easier navigation.

With this solution, you will also find customizable request forms that can be sent to your clients. Once such a form is filled out, a new work item will appear in your project. Making collaboration just a bit easier. There is also a native review feature which will prove useful for those working with design.

Pricing: Free plan available. Business plans start from $9.80 per user/month.

Website: https://www.wrike.com/

9. Trello

Capterra score: 4.5/5 ⭐⭐⭐⭐

Trello is a team collaboration tool with a simple and visual interface. Use it to track the progress of your tasks and plan out the efforts you need to make. The collaboration features make this work management software fun to use with the whole team. Allowing you to communicate and share information freely.

Trello is a platform aimed at smaller teams and companies. Thus it lacks more advanced project management features such as workload management and cost tracking. If these are not a requirement for you or you are willing to substitute via integrations, this solution may be the one for you.

Pricing: Free plan available. Business plans start from $5 per user/month.

Website: https://trello.com/

10. Scoro

Capterra score: 4.6/5 ⭐⭐⭐⭐

Scoro is a work management solution that aims to cover the entirety of your business needs. In this tool, you will find various task and project management features alongside resource management and CRM. Allowing you to manage both your client information and projects at the same time.

Financing features allow you to predict project costs and ensure the project budget stays on track. While the task management functionalities ensure the projects are planned and executed as smoothly as possible. The team can collaborate and easily check what has been done before to know how to proceed.

Pricing: Business plans start from €19 per user/month.

Website: https://www.scoro.com/

11. Avaza

Capterra score: 4.6/5 ⭐⭐⭐⭐

Avaza is a work management software for small businesses. By implementing it in your company, you will be able to plan and see work items in Kanban and List views, ensuring it is easy to track the process. Additionally, you can track the time it takes to complete each task and then use the invoicing module to bill your customers straight from the same solution.

This tool will allow you to keep track of progress and budget. However, it is focused on smaller teams and lacks features such as portfolio management, Gantt charts, and others. Making it a good choice for smaller companies, while bigger operations may find it insufficient.

Pricing: Free plan available. Business plans start from $11.95 per month.

Website: https://www.avaza.com/

12. Zenkit

Capterra score: 4.6/5 ⭐⭐⭐⭐

Zenkit is a work management software aimed at project management and collaboration. This lightweight solution will be ideal for smaller companies or projects looking to visualize their processes and track progress. You will be able to visualize tasks on Kanban boards and lists, review the calendar of your team, and set up a mindmap to plan for the future.

The reporting capabilities are limited but will provide some basic information on progress. Zenkit also offers several customization capabilities to liven up your views. Larger teams and companies may find the tool too simplistic to scale.

Pricing: Free plan available for personal use. Business plans start from €9 per user/month.

Website: https://zenkit.com/

13. Quire

Capterra score: 4.7/5 ⭐⭐⭐⭐

Quire is a work management software aimed at breaking down large goals into smaller achievable tasks. As such, it offers visualizing project items in nested lists that allow the team to drill down on multiple levels. Alternatively, items can be visualized on Kanban boards, timelines, and calendar views.

This task management solution is a good option for those looking to manage their day-to-day efforts. However, as it does lack more advanced project management features, long-term goal setting and planning may be an issue. If you need to monitor resources across several projects, there is no option of doing that as well.

Pricing: Free plan available. Business plans start from $7.65 per user/month.

Website: https://quire.io/

14. TeamGantt

Capterra score: 4.6/5 ⭐⭐⭐⭐

TeamGantt is a project collaboration tool focused on visual planning and task execution. As the name suggests, the strength of this work management software lies in the Gantt chart. Allowing you to set goals and create detailed plans for their execution. Other views allow for easier task management and understanding of available resources and timelines.

This option will be good for you if you need to manage multiple projects at the same time and understand the workload of the team across those projects. If you are not a fan of Gantt, this option may not be the best pick, as there is no option for Kanban or other Agile boards.

Pricing: Free plan available for personal projects. Business plans start from $49 per manager/month.

Website: https://www.teamgantt.com/

15. Redbooth

Capterra score: 4.4/5 ⭐⭐⭐⭐

Redbooth is a task management platform that allows teams to collaborate and scale their efforts. Visualize your workflows on Kanban boards and collaborate in task details to achieve the desired results. This work management software will help you get across the line and meet the set deadlines.

For those running larger teams or companies, the data can be reviewed on a timeline or workload. Giving an additional layer of understanding of how the project is going.

Pricing: Business plans start from $9 per user/month.

Website: https://redbooth.com/

Work management software summary

As you can see, there are quite a few tools to choose from when looking for work management software. However, most of them focus on specific teams or work processes, making it easier to find the right fit.

Before you set out and look for your work management system, ensure you understand your own requirements. This will help evaluate and pick the right tool for you.

Looking to try something out?

Teamhood is an all-around project management solution that allows you to set and track project goals right through completion. It allows you to manage your administrative tasks, projects, and other endeavors by separating them into different boards. While the reporting is unified across everything you do. Making it very easy to understand workload, progress, and your budget.

Dovile Miseviciute

Passionate content marketer looking to bring better solutions to the project management space.

2020 - Present Marketing specialist at Teamhood.
2014 - 2020 Marketing manager for Eylean.