Best workload management tools 2022

Staying on top of people’s schedules, trying to balance just the right amount of work, or wanting to avoid project delays because of resource contention? If at least one of those statements relates to you, then you are in the market for workload management tools.
What are the best workload management tools?
In this post, we will review the 20 most popular workload management tools with a formal structure. As Teamhood is also a workload management tool, our aim is to provide as least biased as possible overview. Having said that, we have created Teamhood just because we did not see any of the tools being great for this specific area of people’s time and schedule management.
If you want to learn more about the practice itself, here is an article on workload management and its strategies.
Workload management tools example and comparison table
Teamhood | Jira | Eylean Board | Trello | Monday | Asana | Wrike | Scoro | Teamwork | Proofhub | Podio | Bitrix24 | MS Project | Open Project | nTask | ClickUp | MS Planner | Clarizen One | Redmine | Toggl Plan | |
Workload view | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ||||||||||||
Custom Work Hours | ✅ | ✅ | ✅ | |||||||||||||||||
Dependencies | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | |||||||
Projects and Portfolio | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ||||||||||
Nested tasks | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | |||||||||
Repeating tasks | ✅ | ✅ | ✅ | ✅ | ✅ | |||||||||||||||
Gantt chart | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ||||||||
Time tracking | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | |||||||||||
Budget and cost tracking | ✅ | ✅ | ✅ | ✅ | ✅ | |||||||||||||||
Free version | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ |
1. Teamhood

Capterra score: 5/5 ⭐⭐⭐⭐⭐
Description
Teamhood is the go-to Workload management tool for ease of use and flexibility. With Teamhood you will be able to quickly craft your team schedules and prevent resource contention among your projects. Teamhood is more than workload management, it is a complete work management solution that supports the flexible structure and a non-opinionated approach to methods. Teamhood is best for teams larger than 5 people, as the tool can cope with larger amounts of data and is designed with larger groups of people in mind.
Key features
- Workload management
- Projects and portfolio
- Dependency management
- Powerful Kanban Board
- Time tracking
- Budget and cost tracking
Pros:
- Robust project management solution
- Best in class Kanban board
- Hourly rates and cost tracking merged with time tracking
- Efficient team collaboration features
Cons:
- Some of the popular integrations can be done only via no-code platform such as Zapier.
- No desktop app
Price: Free.
Website: https://teamhood.com
2. Jira


Capterra score: 4.4/5 ⭐⭐⭐⭐
Description
Jira is the standard IT Agile tool for software engineering and similar activities. While Jira does not have a native workload management solution, one can download plugins from 3rd parties to compensate for that.
Key features
- Ability to download plugins
- Epics and Stories
- Sprints
- Backlog
Pros:
- Well known tool
- Can be deployed on-premises
- Agile focused
Cons:
- No native workload management
- Does not support custom work hours
- Limited to Agile methods
Price: Starts at 7.5 $ / user/month.
Website: https://www.atlassian.com/software/jira
3. Eylean Board


Capterra score: 4.8/5 ⭐⭐⭐⭐
Description
Visual Kanban Board focused on task management from various aspects. Eylean offers a flexible structure and essential Kanban system features for medium to large-sized teams.
Key features
- Kanban Board
- Swimlanes
- Timeline
- Time tracking
Pros:
- Very flexible Kanban structure
- Native time tracking
Cons:
- No dedicated workload view, timeline must be used instead
- Windows only
Price: Starting at 7 $ / user/month.
Website: https://eylean.com
4. Trello


Capterra score: 4.5/5 ⭐⭐⭐⭐
Description
Trello is the lightweight Kanban board with a timeline view that can be used as workload. Trello is great for small teams or small projects as it gets cluttered really fast with more complex work.
Key features
- Kanban Board
- Item cards
- Automation
Pros:
- Simple Kanban Board
- Free
- Automations
Cons:
- Limited and gets cluttered fast
- Not suitable for larger teams or projects
- No dedicated workload view, or work hour tracking
Price: Free or starting at 5 $ / user/month.
Website: https://trello.com
5. Monday.com


Capterra score: 4.6/5 ⭐⭐⭐⭐
Description
Monday.com is a robust excel-like work management solution. It can be configured to various use cases. It has a significant number of integrations and automation.
Key features
- List view
- Automations
- Integrations
Pros:
- Robust tool
- Many integrations
- Native automations engine
Cons:
- Limited workload view
- No custom work hours
- Takes time to setup
Price: Starting at 10 $ / user/month.
Website: https://monday.com
6. Asana


Capterra score: 4.4/5 ⭐⭐⭐⭐
Description
Asana is easy to use Kanban, List or Timeline tool for projects and tasks. Asana workload management features offer a dedicated yet limited workload view. However, it is very easy to learn and start.
Key features
- Kanban Board
- Workload view
- Project updates
Pros:
- Project focused
- Simple to start
Cons:
- No custom work hours
- Limited workload view
- Expensive
Price: Free or starting at 15 $ / user/month.
Website: https://asana.com
7. Wrike


Capterra score: 4.2/5 ⭐⭐⭐⭐
Description
Wrike is for project management and things related to it. Has good Gantt chart and related features for professional project managers. Wrike is a bit harder to learn if compared to other options.
Key features
- Gantt Chart
- Projects
- Workload view
Pros:
- Good and flexible Gantt Chart
- Dependency management
- Collaboration features
Cons:
- Takes time to learn
- Complicated workloadview
- No custom work hours
Price: Free or starting at 10 $ / user/month.
Website: https://wrike.com
8. Scoro


Capterra score: 4.6/5 ⭐⭐⭐⭐
Description
A solution between a traditional ERP system and task management software. Can be purchased as individual modules. Covers a broad range of use cases if all modules are enabled. Scoro has a detailed workload management view which is also not well suited for bigger teams.
Key features
- Modular features
- Project management
- Accounting
Pros:
- Can cover broad range of use cases via modular features
- Suited for small or medium companies
Cons:
- Will take time to setup
- Can become very expensive due to modular pricing
Price: Starting at 20 $ / user/month.
Website: https://scoro.com
9. Teamwork


Capterra score: 4.5/5 ⭐⭐⭐⭐
Description
A good workload management app for daily collaboration. Can be used for task and team management. Lacks in the project management area.
Key features
- Team collaboration
- Task lists
- Workload view
Pros:
- Simple to use
- Has a free plan for small teams
- Good collaboration features
Cons:
- Not suited for larger or complex projects
- No custom work hours
- Limited project management features
Price: 13 $ / user/month.
Website: https://teamwork.com
10. Proofhub


Capterra score: 4.4/5 ⭐⭐⭐⭐
Description
Software for content and marketing team collaboration. Has flexible content pages and some of the fundamental project/tasks management features. Good for small teams. Workload management is a report, not a full feature.
Key features
- Content pages
- Annotations
- Collaboration
- TIme tracking
Pros:
- Flexible content structure for documentation
- Company home pages
- Good for collaboration
- Flat pricing
Cons:
- Workload is only a report, not a fully featured product area
- Can be costly for early start
- Takes time to setup
Price: Starting at 50 $ / month.
Website: https://proofhub.com
11. Podio


Capterra score: 4.3/5 ⭐⭐⭐⭐
Description
Podio is more a CRM software than a management tool but still, it encompasses some functionalities and we decided to include it in the list. Also, it is one of the workload management tools free version available.
Key features
- CRM
- Kanban Board
- Customizable forms/items
Pros:
- Native CRM
- Flexible
Cons:
- Does not have Workload management view
- A bit outdated GUI
- Lacks quite a few essential project management features such as Gantt
Price: Free or starting at 7 $ user/month.
Website: https://podio.com
12. Bitrix24


Capterra score: 4/5 ⭐⭐⭐⭐
Description
Lots of features from Video calling to CRM. That also includes employee resource management and project tracking.
Key features
- CRM
- Project management
- Video calling
- Documents
Pros:
- Well featured
- Has free version for small teams
Cons:
- Features are rather limited for professional use cases
- Can become quite complex
- Legacy GUI
Price: Free or starting at 39 $ / 5 users/month.
Website: https://www.bitrix24.com/
13. MS Project


Capterra score: 4.4/5 ⭐⭐⭐⭐
Description
The most known tool in the market. Mainly focused on experienced Project managers who require to do project planning and scheduling.
Key features
- Gantt Chart
- Work breakdown schedule
- Resource management
Pros:
- Powerful
- Well known by market
Cons:
- Complex to use
- Limited collaboration features
- Expensive licensing
Price: Starting at 10 $ / user/month.
Website: https://www.microsoft.com/en-us/microsoft-365/project/project-management-software
14. Open Project


Capterra score: 4.3/5 ⭐⭐⭐⭐
Description
Open Project is a PM solution that has construction management features like BIM. It has many functionalities for everyday PM as well as portfolio.
Key features
- BIM integration
- Portfolio
- Kanban Board
Pros:
- Well suited for construction projects
- BIM integration
- Good PM focus
Cons:
- Takes time learn
- BIM module is an additional purchase
Price: Self hosted free, cloud starting at 8.50 $ / user/month.
Website: https://www.openproject.org/
15. Breeze


Capterra score: 4.2/5 ⭐⭐⭐⭐
Description
A simple tool for freelancers or small teams working remotely. It has workload features. GUI could use some refreshments but overall seems like a not overloaded tool (at least not like Monday or ClickUP). Though Breeze is not a workload management tool.
Key features
- Kanban board
- Timeline
- Workload management
- Task management
Pros:
- Simple tool
- Has essential PM features
- Includes workload view
Cons:
- UX could be better (similar comments in Capterra)
- Limited reporting options
- Nu costum work hours
Price: Starting at 39 $ for 5 users/month.
Website: https://www.breeze.pm/
16. ClickUp


Capterra score: 4.7/5 ⭐⭐⭐⭐
Description
ClickUp is a fully-featured solution with many more features in other areas. In general, it is like a mini-ERP. Also, that means complexity.
Key features
- Project management
- Workload management view
- Docs
- Integrations
Pros:
- Many features
- Good pricing
- Good for small businesses
Cons:
- Takes time to setup
- Complex to use and introduce to team
- Bugs and performacne issues
Price: Free or starting at 5 $ / user/month.
Website: https://clickup.com
17. Planner


Capterra score: 4.5/5 ⭐⭐⭐⭐
Description
Native MS tool for simple task management. It is well integrated into MS Teams. It can be used as a checklist or kanban board to organize and track people tasks/workload, but the workload is definitely a workaround more than a feature since Planner is not a workload management tool.
Key features
- Kaban board
- Task list
- Assignments
Pros:
- Integrated in MS Teams
- Simple interface
Cons:
- No project management features
- No workload management view
- Becomes limited very fast
Price: Included in Office365 subscription starting at 12 $ / user/month.
Website: https://tasks.office.com/
18. Clarizen One


Capterra score: 4.2/5 ⭐⭐⭐⭐
Description
One of the mature tools in the market with a lot of PM and resource management features. Has a variety of views related to PM, task management, and reporting.
Key features
- Good reporting
- Dedicated resource management views
- Custom work hours
Pros:
- Well featured
- Fits for professional use
Cons:
- Complex GUI
- Takes time to start using and onboard users
- Already outdated UX and product
- Reports of slow support
- Not transparent pricing
Price: Not available publicly
Website: https://www.clarizen.com/product/clarizen-one/
19. Redmine


Capterra score: 4.1/5 ⭐⭐⭐⭐
Description
One of the older tools but with many features and plugins. Can be extended by installing workload management plugin for this special case.
Key features
- Project management
- Plugins
- Task management
- Time management
- Workload management
Pros:
- Plugins for extending product
- Core PM features
- Flexible
Cons:
- Already considered a legacy product
- Complicated GUI
- Takes time to setup
- High price
Price: Starting at 29 $ / user/month.
Website: https://www.easyredmine.com/
20. Toggl Plan


Capterra score: 4.7/5 ⭐⭐⭐⭐
Description
Colorful and simple tool for generic management. Has early stages of workload features to plan people time over timeline.
Key features
- Timeline
- Tasks list
- User task timeline
- Teams
Pros:
- Nice design / colorful
- Simple to start and use
Cons:
- Features not suitable for professional project management
- No dedicated workload view
- No custom work hours
Price: Starting at 8 $ / user/month
Website: https://toggl.com/plan/
Summary
All workload planning solutions mentioned in this list are great for their specific users. You can find something for any purpose, company structure, or industry and enhance the Kanban application within your team. For those looking for the most versatile and adaptable solution though, the clear choice is –



Teamhood
- Fully customizable and adaptable
- Cost tracking, Time tracking, Custom work hours, Dedicated workload view among your projects
- Dashboards and performance reporting, time sheets
- Powerful Kanban Swimlanes, WIP Limits, Commitment points, Classes of service
- Best in market vizualisation of complexity (highest amount of information in one screen)Wide adaptivity
- Rich item details
- Efficient collaboration on items
- And more!
Workload management System for High Performing Teams
Visualize your work with flexible and scalable solution

