21 Best Workload Management Tools in 2023

Staying on top of people’s schedules, trying to balance just the right amount of work, or wanting to avoid project delays because of resource contention? If at least one of those statements relates to you, then you are in the market for workload management tools.

To help you out in this quest, we compare the top options available on the market side by side. Pick your favorites in the table below and find detailed descriptions of each tool in the following sections.

Best workload management tools comparison table

Considering several criteria to find the software that aligns with your requirements is important.

Firstly, good software should provide you with a clear and comprehensive view of your tasks, allowing you to visualize and understand your workload distribution easily, while customizable work hours accommodate your unique work schedule and ensure efficient task management.

Task dependencies become crucial when managing complex projects. As someone who handles multiple projects and portfolios, it is important for the software to offer features for organizing and overseeing your projects, including project-level views and progress tracking.

Creating hierarchical structures with nested tasks allows you to break down complex projects into manageable units.

A Gantt chart feature becomes invaluable for planning and especially resource allocation. Time-tracking capabilities assist you in monitoring productivity. Budget and cost-tracking features would also be essential if you have financial considerations.

Lastly, a free version allows you to explore and evaluate the software’s capabilities before committing to a purchase.

Let’s reveal what are the best workload management software options in 2023.

What are the best workload management tools?

This post will review the 21 most popular workload management tools with a formal structure. As Teamhood is also a workload management tool, our aim is to provide a non-biased overview. Having said that, we have created Teamhood just because we did not see any of the tools being great for this specific area of people’s time and schedule management.

If you want to learn more about the practice itself, here is an article on workload management and its strategies.

1. Teamhood

Capterra score: 5/5 ⭐⭐⭐⭐⭐

Description

Teamhood is the go-to Workload management tool for ease of use and flexibility. With Teamhood, you can quickly craft your team schedules and prevent resource contention among your projects.

Teamhood is more than workload management.

It is a complete work management solution that supports a flexible structure and a non-opinionated approach to methods. Teamhood is best for teams larger than 5 people, as the tool can cope with larger amounts of data and is designed with larger groups of people in mind.

Key features

• Workload management
• Projects and portfolio
• Dependency management
• Powerful Kanban System
• Time tracking
• Budget and cost tracking

Pros:

• Robust project management solution
• Best-in-class Kanban board
• Hourly rates and cost tracking merged with time tracking
• Efficient team collaboration features

Cons:

• Some popular integrations can only be done via a no-code platform like Zapier.
• No desktop app

Price: Free for unlimited users.

Website: https://teamhood.com

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2. Jira

Capterra score: 4.4/5 ⭐⭐⭐⭐

Description

Jira is the standard IT Agile tool for software engineering and similar activities. While Jira is not a native workload management software, a plugin download is available from 3rd parties to compensate for that.

Key features

• Ability to download plugins
• Epics and Stories
• Sprints
• Backlog

Pros:

• Well known tool
• Can be deployed on-premises
• Agile focused

Cons:

• No native workload management
• Does not support custom work hours
• Limited to Agile methods

Price: Starts at $7.5 per user/month.

Website: https://www.atlassian.com/software/jira

Compare Trello vs Jira vs Teamhood.

3. MS Project

Capterra score: 4.4/5 ⭐⭐⭐⭐

Description

Probably the most well-known workload management tool on the market. Mainly focused on experienced Project managers who require to do project planning and scheduling.

Key features

• Gantt Chart
• Work breakdown schedule
• Resource management

Pros:

• Powerful
• Well-known by the market

Cons:

• Complex to use
• Limited collaboration features
• Expensive licensing

Price: Starting at $10 per user/month.

Website: https://www.microsoft.com/en-us/microsoft-365/project/project-management-software

4. Trello

Capterra score: 4.5/5 ⭐⭐⭐⭐

Description

Trello is a lightweight Kanban board with a timeline view that can be used as a team workload management tool. Trello is great for small teams or projects as it gets cluttered quickly with more complex work.

Key features

• Kanban Board
• Item cards
• Automation

Pros:

• Simple Kanban Board
• Free
• Automation

Cons:

• Limited and gets cluttered fast
• Not suitable for larger teams or projects
• No dedicated workload view or work hour tracking

Price: Free or starting at $5 per user/month.

Website: https://trello.com

5. Monday.com

Capterra score: 4.6/5 ⭐⭐⭐⭐

Description

Monday.com is a robust Excel-like work management solution. It can be configured to various use cases. It has a significant number of integrations and automation.

Key features

• List view
• Automation
• Integrations

Pros:

• Robust tool
• Many integrations
• Native automation engine

Cons:

• Limited workload view
• No custom work hours
• Takes time to setup

Price: Starting at $10 per user/month.

Website: https://monday.com

Compare Trello vs Monday, Smartsheet vs Monday.

6. Asana

Capterra score: 4.5/5 ⭐⭐⭐⭐

Description

Asana is easy to use Kanban, List, or Timeline tool for projects and tasks. Asana workload management tracker offers a dedicated yet limited workload view. However, it is very easy to learn and start.

Key features

• Kanban Board
• Workload view
• Project updates

Pros:

• Project focused
• Simple to start

Cons:

• No custom work hours
• Limited workload view
• Expensive

Price: Free or starting at $15 per user/month.

Website: https://asana.com

7. Wrike

Capterra score: 4.3/5 ⭐⭐⭐⭐

Description

Wrike is for project management and things related to it. Has a good Gantt chart and related features for professional project managers. Wrike is a bit harder to learn if compared to other options.

Key features

• Gantt Chart
• Projects
• Workload view

Pros:

• Good and flexible Gantt Chart
• Dependency management
• Collaboration features

Cons:

• Takes time to learn
• Complicated workload view
• No custom work hours

Price: Free or starting at $10 per user/month.

Website: https://wrike.com

Coming over to Teamhood?

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8. Eylean Board

Capterra score: 4.8/5 ⭐⭐⭐⭐

Description

Visual Kanban Board focused on task management from various aspects. Eylean offers a flexible structure and essential Kanban system features for medium to large-sized teams.

Key features

• Kanban Board
• Swimlanes
• Timeline
• Time tracking

Pros:

• Very flexible Kanban structure
• Native time tracking

Cons:

• No dedicated workload view, a timeline must be used instead
• Windows only

Price: Starting at $7 per user/month.

Website: https://eylean.com

9. Scoro

Capterra score: 4.6/5 ⭐⭐⭐⭐

Description

A solution between a traditional ERP system and task management software. Can be purchased as individual modules. Covers a broad range of use cases if all modules are enabled. Scoro is a workload management tool example of a view that is also not well suited for bigger teams.

Key features

• Modular features
• Project management
• Accounting

Pros:

• Can cover a broad range of use cases via modular features
• Suited for small or medium companies

Cons:

• It will take time to setup
• It can become very expensive due to modular pricing

Price: Starting at $20 per user/month.

Website: https://scoro.com

10. ClickUp

Capterra score: 4.7/5 ⭐⭐⭐⭐

Description

ClickUp is a fully-featured solution with many more features in other areas. In general, it is like a mini-ERP. Also, that means complexity.

Key features

• Project management
• Workload management system
• Docs
• Integrations

Pros:

• Many features
• Good pricing
• Good for small businesses

Cons:

• Takes time to setup
• Complex to use and introduce to the team
• Bugs and performance issues

Price: Free or starting at $5 per user/month.

Website: https://clickup.com

11. Teamwork

Capterra score: 4.5/5 ⭐⭐⭐⭐

Description

A good workload management app for daily collaboration. It can be used for task and team management. Lacks in the project management area.

Key features

• Team collaboration
• Task lists
• Workload view

Pros:

• Simple to use
• Has a free plan for small teams
• Good collaboration features

Cons:

• Not suited for larger or more complex projects
• No custom work hours
• Limited project management features

Price: $13 per user/month.

Website: https://teamwork.com

12. Proofhub

Capterra score: 4.5/5 ⭐⭐⭐⭐

Description

Content and marketing resource management software. Has flexible content pages and some of the fundamental project/tasks management features. Good for small teams. Workload management is a report, not a full feature.

Key features

• Content pages
• Annotations
• Collaboration
• Time-tracking capabilities

Pros:

• Flexible content structure for documentation
• Company home pages
• Good for collaboration
• Flat pricing

Cons:

• The workload is only a report, not a fully featured product area
• Can be costly for an early start
• Takes time to setup

Price: Starting at $50 per month.

Website: https://proofhub.com

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13. Zoho Projects

Capterra score: 4.2/5 ⭐⭐⭐⭐

Description

Zoho is a cloud-based project management software built for collaboration.

Key features

• Team collaboration
• Multiple views for tasks lists
• Workload view

Pros:

• Invoicing
• Integrations
• Free version available

Cons:

• No custom work hours
• Limited task classification availbale

Price: business plans start at $5 per user/month.

Website: https://teamwork.com

14. Podio

Capterra score: 4.3/5 ⭐⭐⭐⭐

Description

Podio is more a CRM software than a management tool but still, it encompasses some functionalities and we decided to include it in the list. Also, it is one of the workload management tools free version available.

Key features

• CRM
• Kanban Board
• Customizable forms/items

Pros:

• Native CRM
• Flexible

Cons:

• Does not have a workload management view
• A bit outdated GUI
• Lacks quite a few essential project management features such as Gantt

Price: Free or starting at $7 per user/month.

Website: https://podio.com

15. Bitrix24

Capterra score: 4.1/5 ⭐⭐⭐⭐

Description

Lots of features from Video calling to CRM. That also includes employee resource management and project tracking.

Key features

• CRM
• Project management
• Video calling
• Documents

Pros:

• Well featured
• Has a free version for small teams

Cons:

• Features are rather limited for professional use cases
• Can become quite complex
• Legacy GUI

Price: Free or starting at $39 for 5 users/month.

Website: https://www.bitrix24.com/

16. OpenProject

Capterra score: 4.3/5 ⭐⭐⭐⭐

Description

Open Project is a PM solution that has construction management features like BIM. It has many functionalities for everyday PM as well as portfolio.

Key features

• BIM integration
• Portfolio
• Kanban Board

Pros:

• Well-suited for construction projects
• BIM integration
• Good PM focus

Cons:

• Takes time learn
• The BIM module is an additional purchase

Price: Self-hosted free, cloud starting at $8.5 per user/month.

Website: https://www.openproject.org/

17. Breeze

Capterra score: 4.2/5 ⭐⭐⭐⭐

Description

A simple tool for freelancers or small teams working remotely. It has workload features. GUI could use some refreshments but overall seems like a not overloaded tool (at least not like Monday or ClickUp). Though Breeze is not a workload management tool.

Key features

• Kanban board
• Timeline
• Workload management
• Task management

Pros:

• Simple tool
• Has essential PM features
• Includes workload view

Cons:

• UX could be better (similar comments in Capterra)
• Limited reporting options
• Nu custom work hours

Price: Starting at $39 for 5 users/month.

Website: https://www.breeze.pm/

18. Planner

Capterra score: 4.1/5 ⭐⭐⭐⭐

Description

Native MS tool for simple task management. It is well integrated into MS Teams. It can be used as a checklist or kanban board to organize and track people’s tasks/workload, but the workload is definitely a workaround more than a feature since Planner is not a workload management tool.

Key features

• Kaban board
• Task list
• Assignments

Pros:

• Integrated into MS Teams
• Simple interface

Cons:

• No project management features
• No workload management view
• Becomes limited very fast

Price: Included in Office365 subscription starting at $12 per user/month.

Website: https://tasks.office.com/

19. Clarizen One

Capterra score: 4.2/5 ⭐⭐⭐⭐

Description

One of the mature tools in the market with a lot of PMs and workload management features. Has a variety of views related to PM, task management, and reporting.

Key features

• Good reporting
• Dedicated resource management views
• Custom work hours

Pros:

• Well featured
• Fits for professional use

Cons:

• Complex GUI
• Takes time to start using and onboard users
• Already outdated UX and product
• Reports of slow support
• Not transparent pricing

Price: Not available publicly

Website: https://www.clarizen.com/product/clarizen-one/

20. Redmine

Capterra score: 4.1/5 ⭐⭐⭐⭐

Description

One of the older tools but with many features and plugins. Can be extended by installing workload management plugin for this special case.

Key features

• Project management
• Plugins
• Task management
• Time management
• Workload management

Pros:

• Plugins for extending product
• Core PM features
• Flexible

Cons:

• Already considered a legacy product
• Complicated GUI
• Takes time to setup
• High price

Price: Starting at 29$ per user/month.

Website: https://www.easyredmine.com/

21. Toggl Plan

Capterra score: 4.5/5 ⭐⭐⭐⭐

Description

Colorful and simple tool for generic management. Has early stages of workload features to plan people time over timeline.

Key features

• Timeline
• Tasks list
• User task timeline
• Teams

Pros:

• Nice design / colorful
• Simple to start and use

Cons:

• Features not suitable for professional project management
• No dedicated workload view
• No custom work hours

Price: Starting at $8 per user/month

Website: https://toggl.com/plan/

Summary 

All workload planning tools mentioned in this list are great for their specific users. You can find something for any purpose, company structure, or industry and enhance the Kanban application within your team. For those looking for the most versatile and adaptable solution though, the clear choice is – Teamhood.

Teamhood

• Fully customizable and adaptable
• Cost tracking, Time tracking, Custom work hours, Dedicated workload view among your projects
• Dashboards and performance reporting, time sheets
• Powerful Kanban Swimlanes, WIP Limits, Commitment points, Classes of service
• Best in market visualisation of complexity (highest amount of information in one screen)Wide adaptivity 
• Rich item details
• Efficient collaboration on items
• And more! 

Vidas Vasiliauskas

Website

2019 - Present Co-founder and CEO @ Teamhood.
2015-2019 Head of software engineering department at Danske Bank.
2017-2018 Partner Associate Professor at Vilnius University. Lecturer of Software Architecture course
2011 - 2015 Managed numerous smaller IT teams at Prewise.
Co-founder of RaveIT, Eylean, No Brakes Games

Certified Agile product owner and practitioner. Managed large scale enterprise projects as well as launch of small startup products.
MSc of Software Engineering at Vilnius University.

Hobbies: Racing, MTB cycling, Windsurfing