Wrike vs Smartsheet vs Teamhood: Differences and Similarities (2023)

Understanding the differences between various work management solutions can be difficult. Each has a specific methodology, presentation technique, and layout. To help you, we have picked 3 popular project management tools and compared their features side-by-side. Check out Wrike vs Smartsheet vs Teamhood.

Wrike vs Smartsheet vs Teamhood: Overview

To kick off this comparison post, let us look at the positioning statements from all 3 tools. Thus giving us a better idea of what we can expect to find inside.

Wrike is an enterprise collaboration and work management platform.

Smartsheet is an enterprise work and project management tool.

Teamhood is a kanban-first project management tool for high-performing teams.

As it seems from the descriptions, what we will get from these solutions is a collection of collaboration, project, and work management features. So without further delay, let’s see them in action.

Wrike vs Smartsheet vs Teamhood: Kanban

First up, let’s look at the category that is not mentioned above, but is without a doubt an important part of most work management solutions – Kanban. By this, we mean the ability to visualize your process and track the progress of tasks.

Wrike will let you visualize the team’s process in a Kanban view and modify it with the help of statuses (columns). Ideally, each process step should be visualized as a different status. To help keep your team in control of how much is being done at any time, you can also add in WIP limits.

Smartsheet Kanban view is more of a secondary view and comes as an addition to the table view. There are not many possibilities to customize this Kanban board. You can visualize your process by using different columns, but that is it for the Kanban features.

Teamhood is the only true Kanban tool out of the trio. You will be able to replicate your team’s process using statuses, sub-statuses, and swimlanes. Add in WIP limits, and track built-in Kanban metric reports. All of this, allows you to achieve a true Kanban implementation.

Wrike vs Smartsheet vs Teamhood: Collaboration

One of the things mentioned in the descriptions of these tools is collaboration. And as it is an important part of a successful tool for any team, let’s overview these features next.

Wrike will give you quite a good base when it comes to collaboration features. You will be able to communicate with your team using comments and mentions, add in guest users to quickly share information, and review the workload of all the team members.

Smartsheet is very similar in terms of the collaboration features available to the team. You will able able to manage user permissions by choosing team roles and review all items according to their schedule in the calendar view.

Teamhood brings in a couple of nice finishing touches to enhance the collaboration experience. One of the is the ability to send emails directly to your board, which then turns automatically into a new task. Allowing for easier transmission of data across the two tools. The second one is the ability to add custom work hours and custom hourly rates for all your team members. Giving more precision to planning and billing clients.

Wrike vs Smartsheet vs Teamhood: Task Management

Another big part of all work management solutions is task management. After all, these are the features you tend to use the most on the daily basis. Thus, they have to be comfortable and meet our needs.

Wrike carries a variety of features to help you in the day-to-day grind. You can divide larger tasks into subtasks, add Wrike dependencies, and other important information. For those managing the same process on several boards, there is an option to create synced copies of tasks. This means you will get the same information in two or more places. Lacking for more advanced users – Wrike recurring tasks.

Smartsheet is also well-equipped with task management features. It will give you the option to assign multiple users to one task, which is useful when more than one person is responsible for the outcome. You will also be able to review all tasks in a timeline view to review progress and set further plans.

Teamhood carries similar features to both previous tools. Here, you will also find the ability to watch a task and get notified of its progress as if the task was assigned to you. You can also use bulk actions to update the information on more than one item. Making adjustments that much easier and quicker.

Wrike vs Smartsheet vs Teamhood: Project Management

And now, let’s move on to the most important features for those looking to oversee big efforts or teams. These are the project management tools available in the 3 solutions.

Wrike will give you the essentials when it comes to project management. There is a Gantt view, automated reports, and time tracking to see the progress of your team. However, the tool lacks features that allow a deeper analysis of the situation.

Smartsheet on the other hand has a variety of features to analyze and understand your process. The Gantt view features a baseline, you can analyze multiple projects with a portfolio view, and map out the progress of individual efforts on a timeline.

Teamhood has similar project management features as Smartsheet. You can track and analyze multiple projects in global reports, review the automatically generated earned value metrics, and enable an automatic rescheduling of dependencies. All of this ensures the information you base the decisions on, is always accurate.

Wrike vs Smartsheet vs Teamhood: Information Management

Most projects cannot be run without quite a bit of documentation and guidelines. Here is how you can share this information in each tool.

Wrike will allow you to attach documents to tasks and categorize them for easier browsing. You will be able to keep the important information related to the work items.

Smartsheet will also give you an opportunity to create documents within the tool. You can do so, by using the predefined templates and filling in the information from your tasks.

Teamhood has a feature that allows you to create pages (documents). Here, the idea is more of a team wiki, where you can create pages and subpages and store all the important information in your workspace.

Wrike vs Smartsheet vs Teamhood: Pricing

Wirke and Teamhood offer a free version of the tool, while the base business plan pricing is displayed below. You can see more detailed pricing by following the links.

Wrike vs Smartsheet vs Teamhood: Suitability for Business

Lastly, let’s try to put some final touches to on this comparison by defining which business would benefit from each tool the most.

Wrike is a good choice for teams that want to improve collaboration and task management. Its project management features leave some things to be desired but offer a base that will fit a medium-sized team.

Smartsheet will be a choice for those looking to analyze large amounts of data and implement project management on an enterprise level. This grid-based tool will allow planning and setting of future tasks for teams.

Teamhood will be a good fit for small to medium-sized teams or companies looking to implement Kanban. It carries a full set of Kanban features that will ease the transition and a good variety of project management features that blend in with Kanban. Allowing effective collaboration on the team and management levels.

Dovile Miseviciute

Passionate content marketer looking to bring better solutions to the project management space.

2020 - Present Marketing specialist at Teamhood.
2014 - 2020 Marketing manager for Eylean.