Project Management

Wrike vs Trello vs Teamhood: Critical Differences Explained (2024)

Dovile Miseviciute ·

Passionate content marketer looking to bring better solutions to the project management space. 2020 - Present Marketing specialist at Teamhood. 2014 - 2020 Marketing manager for Eylean.

visual kanban tool

Picking out the perfect collaboration tool for your team or company is not an easy task. To help you out, we have compared 3 popular tools- Wrike vs Trello vs Teamhood against each other in 5 application categories, and here are the results.

Wrike vs Trello vs Teamhood: Overview

To begin our comparison, let’s first look at how these 3 tools position themselves on the market.

Wrike is an enterprise collaboration and work management platform.

Trello is a visual team collaboration tool that allows reviewing daily progress.

Teamhood is a Kanban project management tool for high-performing teams.

At the first glance, it seems all 3 tools focus on collaboration at different levels. Most likely, each will have different strengths and weaknesses to offer a team. Without further a do, let’s find out.

Wrike vs Trello vs Teamhood: Collaboration

The collaboration category is an important aspect of all 3 tools. So, we will begin the comparison with this application case.

teamhood version 1.31

Wrike offers a great selection of collaboration features. You can communicate with your team members, add guest users, manage notifications and review what is happening in calendar and workload views. This makes managing a team and collaboration easy.

Trello has a bit smaller collaboration feature set, but still everything you would need to communicate within a team. Moreover, you can add guest users to give them access to your work when needed.

Teamhood has a full feature set like Wrike with a few interesting additions. You are able to set custom work hours and hourly rates for your team members. Also, each task board in Teamhood has its own mailbox. Which allows you to create new tasks on the board by sending an email.

Comments & Mentions
Team Roles
Guest Users
Calendar View
Workload View
Custom Work Hours & Hourly Rate
Board Mailboxes

Wrike vs Trello vs Teamhood: Kanban

If you are looking for the best tool to visualize your tasks, this section is for you.

task management

Wrike offers a basic Kanban board to its users. However, the setup is limited to statuses and WIP limits. For those looking to visualize more complicated processes, this might pose an issue.

Trello is in a very similar situation, but it offers even less to Kanban practitioners. As there are no WIP limits available. You will be able to visualize a simple process for your team, but anything more complicated may be frustrating.

Teamhood has the most advanced Kanban feature set out of the three. You will be able to create your board with sub-statuses, swimlanes, review kanban metrics reports, and more. If you are looking for a tool that is Kanban-compatible, this is your clear choice.

Kanban Board
Kanban Swimlanes
WIP Limits
Commitment Points
Lead & Cycle Time
Actionable Agile Metrics
AI Estimations
Synced Cards

Wrike vs Trello vs Teamhood: Task Management

Next up, let’s explore how each of these tools handles task management.

trello vs wrike

Wrike will give you all the basics – tasks, child tasks, assignments, due dates, etc. These features will allow you to manage personal and team tasks with ease.

Trello offers a similar set of features. However, part of them is provided as Power-Ups instead of being out-of-the-box solutions. A nice addition found in Trello is mass-actions that allow the team to edit multiple tasks at once.

Teamhood provides the basic task management feature set, as well as mass actions, and one more interesting addition – task watchers. This is an option to watch any task in the workspace just like if it was assigned to you. Meaning you will get all the notifications and updates – quite handy when working within a team.

Child Tasks✅ (Power-Up)
Task Assignments
Task Watchers
Due Dates
Recurring Tasks✅ (Power-Up)
Task Templates
Synchronized Copies
Timeline View
Workload View

Trello vs Wrike vs Teamhood: Project Management

From task to project management. How each of these tools measures up when we scale our processes.

wrike vs trello

Wrike positions itself as an enterprise solution and it shows when looking at the project management features. You will find Gantt charts, portfolio overviews, Wrike project templates, and more.

Trello offers quite a few project management features as well. However, again, to use several of them there will be a need for a Power-Up. Thus, it is safe to say, that managing large projects may not be ideal for this tool.

Teamhood brings the A-game to the project management feature department. Compared to the other two, it is unique in offering an earned value dashboard as an out-of-the-box solution. Thus, making it easier to track and review your progress.

Gantt Chart✅ (Power-Up)
Baseline & Baseline Comparison
Portfolio Overview
Timeline View
Project Templates
Time Tracking✅ (Power-Up)
Budget & Cost Tracking
Custom Dashboards
Automated Reporting
Earned Value Management
Dependency Auto-Rescheduling

Wrike vs Trello vs Teamhood: Information Management

Lastly, let’s see what information management options each of the tools presents.

wrike vs trello

Wrike allows file sharing, idea management, and document classification. You can create documents within Wrike for easy access to team information.

Trello is a little more limited in terms of information management. Your team will be able to share files within tasks and manage ideas using task cards. However, there is no ability to create and store files within the tool itself.

Teamhood offers the same information management features as Wrike with the ability to create a team wiki in the form of Pages. Add important information, notes, and policies to have all you need ready and in one place.

Wiki Pages/Documents
File Sharing
Idea Management
Document Templates
Document Classification

Wrike vs Trello vs Teamhood: Pricing

All three options offer a free version, while you can see the starting prices for business plans below. To see the full pricing of each tool, follow the links.

Free version✅ Unlimited users
Business Plans Starting From$9.80 per user/month$5 per user/month$9 per user/month

Wrike vs Trello vs Teamhood: Suitability for Business

So, which of the three tools is best suited to you? That is for each team to decide, but let’s describe the business case for each.

Wrike will be the choice for large teams looking to improve collaboration. Its task and project management features will ensure the process is smooth and effective.

Trello will make the most sense for smaller teams looking to improve collaboration and visualize their process. It is limited in case of more advanced features but has everything a smaller project requires.

Teamhood is a great choice for small to medium teams that look to visualize their process on Kanban boards. It smoothly mixes traditional project management features with Kanban allowing for a hybrid process.

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