Microsoft Project Online alternative

Project Online has a retirement date. Your resource plan doesn’t have to share it.

Project Online’s last day: 30 September 2026. After that, its projects and data can’t be opened. Teamhood covers what most teams used it for: schedules, timesheets and each person’s load across projects. In the browser, nothing to install.

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Teamhood schedule view: eight people on a weekly time axis with shaped allocation bands, an hours-per-week strip, and one lane tinted to show an overload.

The same project, every other view

Board view of the same project: columns with swimlanes and cards carrying assignees and tags. — Board

Gantt view of the same project with linked dependencies driving the schedule. — Gantt, with dependencies

Timesheet view: total and average tracked time, a daily bar chart of logged hours split by engineering discipline, and a table of hours per task. — Timesheet

The matrix blind spot

Allocated 30% on your project. Booked 130% across four managers. Every plan is individually correct — and the person is still drowning — because each tool shows a manager’s slice, never the whole human.

The suites that can show it need an admin and a training budget. The light tools gate workload behind their priciest tier. So the real resource plan lives in a spreadsheet that’s stale by Tuesday.

Three plans, each approved on its own. Nobody signed off on the total.

Your options

Your options — including the ones that aren’t us.

This is not a rebrand or a migration-in-place. Microsoft’s guidance is direct: once Project Online is retired, you can no longer access your projects or any associated data within the service. What you exported before 30 September 2026 is what you have: a snapshot from that date, while the work keeps moving.

And the honest question isn’t which tool inherits the licence. It’s which parts of Project Online your organization actually used. For most teams that’s three things: the schedule, the timesheets, and knowing who has capacity for the next project. Far fewer ever touched the demand-management workflows they were paying for.

Microsoft’s dates, not ours. Once Project Online is retired, the data in the service is out of reach.

Planner premium.

Microsoft’s recommended path. Microsoft lists Planner Plan 1 at $10 and Planner and Project Plan 3 at $30 per user per month, paid yearly. It brings a Gantt timeline and dependencies, and in Plan 3 baselines, critical path and portfolios. It doesn’t bring timesheets, or a view of one person’s load across every plan. If you used Project Online as a task planner, it may be enough, and you should take it. More on Planner below.

Project Server Subscription Edition.

The closest feature match — and it’s server software on SharePoint Server, running on your infrastructure, with someone to install it, patch it and administer it. If you genuinely need the full PPM engine and you have that team, it’s the honest choice. Most 20–150-person organizations don’t.

Teamhood.

The parts of a PPM most teams used every day — a Gantt with dependencies that reschedule, timesheets, and one person’s total load across every project — in the browser, with nothing to install and nobody to administer. One plan, everything in it, €5 / $6 per seat.

What maps over.

A Gantt with linked dependencies that actually reschedule the work behind them. A cross-project schedule. Timesheets and time tracking on the same items. And capacity per person — contracted hours, part-time, absences — without a resource pool to maintain.

What’s different.

No PWA site, no SharePoint, no admin project — configuration, not consulting. The people doing the work update their own items, and every change streams live to everyone. And your data is never hostage: everything on screen is readable over the REST API any day you like, not just at migration time.

What we don’t claim.

Teamhood is not a Project Online clone. There are no demand-management workflows, no stage gates, no OData feed, and no importer for your PWA projects. If the full PPM engine is what you need, Project Server Subscription Edition is the truthful answer — and we’ll tell you so.

Microsoft Planner

Planner and Planner premium: what carries over, and what doesn’t.

Planner is where Microsoft points Project Online customers, and for many plans it is a sound choice. If your organization has Planner and Project Plan 3 or Plan 5, Microsoft says you already have Planner’s premium features. The useful question is what you used Project Online for.

What it does well.

Plan 1 ($10) adds a Timeline (Gantt) view, dependencies, sprints, goals, milestones and a People view that shows who is over- or under-allocated in a plan. Plan 3 ($30) adds baselines, critical path, lead and lag, portfolios, and an Assignments view for effort per person by day, week or month. It all sits inside Teams and Microsoft 365.

What stays behind.

Microsoft lists what stops working once Project Online is retired: Project Center, Resource Center, timesheets, enterprise resources and engagements, portfolio analysis, Enterprise Project Types and their workflows, and the OData reporting feeds. Planner’s People view works plan by plan; it doesn’t add up one person’s load across every plan they are in.

What you’d license separately.

For timesheets and resource scheduling, Microsoft points to Dynamics 365 Project Operations, a separate product. For resource capacity management, Project Server Subscription Edition, on your own servers. Baselines, critical path and creating portfolios need Plan 3, not Plan 1. Planner’s AI agent features need Microsoft 365 Copilot, listed at $30 per user per month.

Prices are Microsoft’s US list prices per user per month, paid yearly, as shown on microsoft.com in September 2026.

Answers for the weeks after 30 September.

What stopped, and your dataWhat Microsoft has said, and what it has not, with sources. Where timesheets go nowPlanner has none. Your options, and what each costs. Import your exported plansFrom .mpp to XML, and what an import keeps.

Fit

Worth your time if this is your shape.

Several projects, the same people.

Shared specialists booked across concurrent projects, each committed by a different project manager — the situation Project Online’s resource engine was bought for. If one person only ever works on one project at a time, most of what’s on this page won’t earn its keep.

Project-first, not shift-first.

Work is planned as projects with dependencies and delivery dates — engineering, architecture, technical consulting, product, professional services. This is not rostering, shift scheduling or field dispatch, and it is not an HR system.

A team, not a solo planner.

More than a handful of people, more than one manager, and someone who is accountable for whether the plan is achievable. One person planning their own week is better served by something simpler — including our free plan.

Resource planning

Resource planning you’ll actually keep using.

Capacity panel for one person showing weekly hours, a part-time schedule, and a booked absence.

Capacity that matches reality.

Weekly hours per person, vacations, half-days, part-time contracts — one simple model, visible right on the plan. No setup project: anyone without special hours just inherits the default.

An allocation being reshaped with a curve preset, with the hours per week updating as it changes.

Shape work in seconds.

Front-load a ramp-up, taper a rollout, split an allocation around a vacation. Curve presets and drag handles — not forty cells of data entry.

Plans that survive change.

Move a task, extend it, hand it to someone else — the shape you gave the work moves with it and reflows around time off. Nobody re-enters the plan on Monday.

A person's page: hours committed against capacity for the rest of the week, open items, booked time off, and a four-week availability strip with one day per bar — a tooltip on an overbooked short Friday reading 7.5h of 6h committed, 1.5h over.

The whole person, not your slice.

Open a colleague’s page and the slice ends: every open item they hold and the project it came from, their real contracted week, their booked time off, and four weeks of committed against capacity. A short Friday becomes a visibly overbooked day — before you promise it away.

Table stakes

And everything a serious PM tool owes you.

One source of truth, every angle.

List, board, Gantt, schedule, timesheet and charts are views over the same live items — and the schedule spans projects, so you plan across all of them in one view. Change it once — it’s right everywhere.

Your structure, not ours.

Custom item types and fields, formulas, roll-ups, dependencies that actually reschedule, and automation rules. Model programmes, phases and roles the way you plan them, and let hours and budget roll up to that level. Configuration, not consulting.

Built for real organizations.

Roles and permissions, comments and mentions, an inbox that only shows what needs you, and full activity history.

Portfolio list: four engineering projects with their work nested underneath, and hours, budget and logged time rolling up onto each project row.

Estimates, budget and tracked time roll up from the work onto the project — the same items you just saw as a board, a Gantt and a schedule.

Who’s behind it

The people who build it are the people you’ll talk to.

Vidas Vasiliauskas, founder and CEO of Teamhood.

Built in Vilnius · 15+ years in project management software, from Eylean to Teamhood

“Building productivity solutions is my passion where the biggest reward is a happy user base.”

Vidas Vasiliauskas · Founder & CEO

Teamhood is built by UAB Eylean in Vilnius, Lithuania. You deal with the people who build it. Write to hello@teamhood.com and a person answers.

Performance

Fast is a feature.

~3 ms

Edits commit in about three milliseconds on a 10,000-item workspace. No spinner between you and the plan.

Ctrl-Z

Undo works on edits and planning moves alike — reshaping, reassigning, capacity changes.

Live

Every change streams to every teammate in real time.

API

Built to be driven, not just clicked.

Everything on screen is reachable over the API — optimized for scripts, pipelines, and AI agents.

A real API, published properly.

Full REST API with a published OpenAPI document — generate a client, plug it into Postman, or hand it to an MCP-capable AI agent and let it operate your workspace directly.

Events out, not just data in.

Webhooks push changes to your systems the moment they happen; personal access tokens keep integrations scoped and revocable.

Capacity belongs to your systems too.

Availability and absences are first-class in the API — keep them mastered in your HR or ERP system and sync them in, instead of re-entering them by hand.

Pricing

One plan. Nothing gated.

€5 / $6

per user, per month, billed yearly

€6 / $7 billed monthly. Cancel anytime.

Everything is in it:

List, board, Gantt, schedule
Capacity & allocation planning
Timesheets & time tracking
Charts and roll-ups
Custom item types & fields
Formula fields
Dependencies that reschedule
Automation rules
Roles, permissions, per-view access
Comments, mentions, inbox
REST API, OpenAPI, webhooks
MS Project and CSV import, activity history

First month free. No credit card.

Start your free month

In other tools, resource planning usually sits in a higher plan that costs more than €20 per seat.

Questions

What happened to our Project Online data after 30 September 2026?

Microsoft says that once Project Online is retired, you can no longer access your projects or their data in the service. If you exported before that date, keep the export safe. If you did not, ask your Microsoft account team or partner what can still be retrieved. Only Microsoft can answer that.

Can we import our Project Online plans?

Yes, through MS Project XML. Open each exported plan in MS Project desktop, save it as XML, and import the file. There is no direct importer for Project Web App. The import keeps the task outline, start and finish dates, all four dependency types, notes and assigned people. It leaves out constraints, calendars, baselines, costs and custom fields, and it rounds lag to whole working days. How the import works.

Isn’t Planner the natural successor?

For task plans, it may be. It is Microsoft’s recommended path and it may already be in your license, in which case take it. Planner premium has a Gantt timeline, dependencies and a People view per plan. It has no timesheets, and its People view does not add up one person’s load across plans. For timesheets, Microsoft points to Dynamics 365 Project Operations.

How does Teamhood compare with Project Online’s resource management?

It is smaller on purpose. Project Online modelled demand, engagements and approval workflows, and it needed an administrator to keep that true. Teamhood models people: contracted hours, part-time schedules, time off, and one person’s total load across every project, visible to everyone who needs it.

Is it too late to switch?

No. The route is the same with the exports you have: save the plans as MS Project XML or CSV, import them, set people’s hours and check the dependencies. The first month is free, so the test costs an afternoon.

What about Dynamics 365 Project Operations?

It is the ERP option. It is the right call when project financials must live inside Dynamics and you have a budget for an implementation project. If that is your scale, Teamhood is the wrong tool and this page will not pretend otherwise.

What happens after the free month?

You move onto the one plan in Pricing. You choose monthly or yearly billing and the number of licenses, and you can cancel anytime. No credit card is needed to start.

Can we bring our data?

Yes. Import plans from MS Project XML or CSV. Use the REST API and webhooks for everything else, including syncing time off from your HR or ERP system.

How do we pay?

By card, or by invoice with a purchase order. If your procurement needs something else, write to hello@teamhood.com before you start.

Can we get our data out?

Yes. Everything is readable over the REST API, so you can take your whole workspace out at any time without asking us.

Is our data isolated?

Yes. Each organization’s data is kept separate, with roles, permissions and access per view. Data is hosted in the EU on Microsoft Azure.

Can our AI assistant or scripts use it?

Yes. Teamhood has an MCP server for assistants like Claude, ChatGPT and Copilot, plus a REST API with an OpenAPI document, personal access tokens and webhooks. See the MCP server docs.

Get started

Try it on your own projects.

Bring one real project and a real team. You get direct access to the people who build the product.

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Teamhood shown as a set of overlapping views: a project board, a Gantt with linked dependencies, a tracked-time report, a team schedule, and a capacity panel.