20 Best Team Management Apps 2023

best team management apps

Project management is a process that aims to control all project variables and deliver a specific set of goals. However tough the role of project manager, it is made a lot easier by using the right team management software and applications. 

That’s why this article aims to compare some of the leading team management app providers on the market in 2023 to see which of them have the most effective all-around team management apps. 

We’ll give a brief introduction to each company’s app and run through the pros and cons. Meanwhile, here’s a table that shows how team management software providers compare when it comes to key features:

Task management
Task scheduling
Process visualization
Workload management
Time tracking
Free version

1. Teamhood


Capterra score: 4.9/5

Teamhood is a free team management app that allows you to easily track daily work as well as plan for long-term goals. Its visual and easy-to-use Kanban board allows you to reflect on any process and understand how your team is moving along at a single glance. While intuitive project management features like Gantt chart and Portfolio overview allow you to plan for the future of your projects and team.

team management apps

Draw dependencies between boards and projects, set milestones, and visualize even the most complex Kanban processes with secondary columns and swimlanes. Teamhood is a powerful solution for any team.

Pros: Visual, easy to use, and flexible. It will fit almost any process and not overburden the team with additional work.

Cons: Limited number of ready integrations. However, there is an option to automate through Open API.

Website: https://teamhood.com/

Pricing: Free version is available, and the business plans start at €9 per user/per month.

2. Agantty

team management apps

Capterra Score: 4.6/5 

Agantty is a free project management tool based on Gantt chart software developed by a full-service web agency in Germany for the use of small to medium-sized teams to work on projects. It has 330,000 users and has recently launched a premium version. 

Pros: Easy to use and good value for money.

Cons: Not as feature-rich as most other apps on this list. Based explicitly on Gantt charts, so only good for those who are familiar with or like to use Gantt charts for their project management needs. 

Website: https://www.agantty.com/en/

Pricing: Free for NGOs, non-profits, teachers, and students. For most others, prices start at €4,90 per user per month or €50 per user per year. 

3. Asana

team management software

Capterra Score: 4.5/5 

Asana is easy to integrate with several other leading software applications, such as Dropbox, Slack, Salesforce CRM, and Microsoft Teams, making it good for growing teams that need flexibility. Flexible pricing and free plans mean it is also easy for small teams to get started using Asana before committing financially. 

Pros: Easy to get started using Asana due to its range of product templates. Very good for companies that need to integrate their project management software with other popular workflow management applications.

Cons: Might be less useful for large teams working on multiple complex projects, as the user interface can get cluttered and difficult to understand. 

Website: https://asana.com/

Pricing: Basic plans are free. Premium access costs $10.99 per user if billed annually, and $13.49 per user if billed monthly. Asana Business is $24.99 per user per month when billed annually and $30.49 when billed monthly.

4. Basecamp

team management apps

Capterra Score: 4.3/5 

Designed initially as a communication and collaboration tool, Basecamp markets itself as an option for those ready to move on from group chat apps. As a result, it works well for smaller businesses or teams within large organizations.

Pros: Ideal for entrepreneurs, freelancers, small businesses, and teams within large organizations. Good also for those just getting started with project management software.

Cons: Lacks some functionality compared to many of the alternatives on this list. Maybe less useful for larger groups or more complex needs.

Website: https://basecamp.com/

Pricing: Although a Free plan is available, paid plans cost $99 per month for unlimited projects and unlimited users. 

5. Bitrix24

team management software

Capterra Score: 4.1/5

A collaboration and communication tool with good basic Gantt chart features that is suitable for a range of organizations and comes packages as part of an ecosystem of workplace management software solutions offered by a network of collaborative software partners.

Pros: Supports all four types of Gantt chart dependencies but also contains a full range of features suitable for team management. The free plan can support unlimited users on the cloud.

Cons: Can get surprisingly expensive. Pricing can be quite complicated to understand. Reviews cite the software as being complicated to use and coming with ok to middling customer service. 

Website: https://www.bitrix24.com

Pricing: Basic plans start at $39 per month per user for up to 5 users. This goes up to $79 per month per user for up to 50 users on the Standard plan, and up to $159 per month for unlimited users on the Professional plan. A Free plan is also available. 

6. ClickUp

team management software

Capterra Score: 4.7/5 

ClickUp offers a large number of integrations with other kinds of workplace software tools, making it a good potential choice for organizations with a lot of project management needs. As with Asana (see above), this makes ClickUp a good choice for growing teams that need to collaborate using multiple apps. 

Pros: Excellent choice of communication tools are integrated into ClickUp, making it great for collaboration. Highly customizable. 

Cons: Some product performance issues and some of the pre-built automation functions are buggy or clunky or hard to use.

Website: https://clickup.com/

Pricing: Starts at $5 per user per month, through to $19 per user per month. A free option is also available.  

7. Clockify

team management apps

Capterra Score: 4.7/5

Clockify markets itself as a time-tracking software tool with a simple intuitive interface that makes it easy to use, easy for beginners, and good for small teams. 

Pros: Excellent feature set, especially for a free tool, and easy to use and integrate into the day-to-day workflow.

Cons: Users report some limitations on functionality and customization. Some people say that the interface could do with modernizing and updating. 

Website: https://clockify.me/

Pricing: Completely free, with unlimited users.    

8. Freedcamp

Capterra Score: 4.6/5  

Freedcamp helps streamline projects, processes, workflows, track time and issues. The company says its software is “built for high-performance teams.” Kanban and Gantt chart functionality shows a certain flexibility, though it does lack a few features when compared with other apps on this list. 

Pros: Well-rated for customer service and value for money in particular. 

Cons: Some users report a steep learning curve when setting up or using it for the first time.  

Website: https://freedcamp.com/

Pricing: The Pro plan starts are $1.49 per user per month. The Business plan is priced at $7.49 per user per month, going up to $16.99 per user per month for the Enterprise plan.  

9. GanttPRO


Capterra Score: 4.8/5  

GanttPRO prides itself on its simplicity and ease of use. Useful for companies of varying sizes and complexity, GanttPRO is great for work visualization and, as the name suggests, is based on the Gantt chart. 

Pros: Particularly good for task planning, resource management, and budget tracking. Good for visualizing timelines and dependencies.  

Cons: Lacks customization features compared to some other tools. Can be difficult for beginners to learn and get to grips with.

Website: https://ganttpro.com/

Pricing: The Basic plan starts at $7.99 per user per month, when billed annually, rising to $12.99 per user per month for the Pro plan, to $19.99 per user per month for the Business plan. There’s no free plan available. 

10. Hubstaff

Capterra Score: 4.6/5  

Hubstaff is a time-tracking and productivity-monitoring tool designed primarily for the use of field or remote teams. Can be deployed in the cloud or on-premise, and it integrates with over 30 apps, including Jira, Asana, GitHub, Slack, and Paypal.

Pros: Particularly good for growing businesses in the e-comms, software, construction, and tech startup sectors. 

Cons: Lacks some functionality when compared with other options on this list.

Website: https://hubstaff.com/

Pricing: The “Desk Starter” plan costs $5.83 per user per month for a team of up to two. The “Desk Pro” plan costs $8.33 per user per month for extra functionality, and there is also an Enterprise plan available. A free plan is also available.  

11. Jira

team management apps

Capterra Score: 4.4/5 

An agile team management software that is designed specifically for teams that use agile approaches to project management, such as Scrum and Kanban, Jira bills itself as the #1 software development tool used by agile teams

Pros: Feature-rich and able to integrate easily with a range of third-party management tools. Good for software development teams.

Cons: Heavy focus on agile methodology may be alienating for those not yet familiar with it, or who prefer other PM approaches. Reviewers also say the software is not as easy to use as it could be when compared with alternative apps. 

Website: https://www.atlassian.com/software/jira

Pricing: The Free plan is for teams of up to 10 people working on a single web project and contains all the basic plan features. Basic plan starts at $7.75 per user per month, rising to $15.25 per user per month for the Premium plan. Enterprise plans are available on request.

12. Monday.com


Capterra Score: 4.6/5 

Monday.com is one of the best-known project management software providers and counts major enterprises and multi-national businesses among its clients. It is compatible with most common workplace applications, and it is easy to start using. Unfortunately, Monday.com’s pricing can be complicated and may be poor value for smaller teams. 

Pros: Visual interface is clean and easy to get used to. Compatible with a large variety of other workplace applications.

Cons: Itis hard to work out which is the best value paid package. As a generalist software, it doesn’t have the full range of features and customizations that more specialist tools may offer.

Website: https://monday.com

Pricing: Monday.com offers five plans, from a free individual plan to $10 per month per user for the Basic plan, $12 per month per user for the Standard plan, $20 per month per user for the Pro plan, and a negotiable Enterprise plan. 

13. MeisterTask


Capterra Score: 4.7/5  

MeisterTask is a web-based task and project management tool that is perfect for agile project management. The app is a part of the Meister Suite, a group of products for complete workflow management with the mind mapping tool MindMeister and the online documentation tool MeisterNote.

Pros: Good for agile project teams, it scores well with users for ease of use and value for money.  

Cons: Lacks some functionality when compared with other options on this list.

Website: https://support.meistertask.com/hc/en-us

Pricing: While the Basic plan is free, the Pro plan costs $8.25 per user per month, and the Business plan costs $20.75 per user per month. A bespoke Enterprise plan is also available on request.   

14. Notion

notion timeline

Capterra Score: 4.8/5 

Notion markets itself with different features and benefits for enterprises, small businesses, or individual users. Very good range of features for the price, this software is a flexible and great value. Users on Capterra score it very highly. 

Pros: Very good value for money, with free plans for individuals and only $8 per user per month for most teams. Highly rated by reviewers on Capterra for its ease of use, rich feature set, and customer service. 

Cons: Some users have questioned whether the site is as secure as it could be, while others say there are occasional lags when using it. However, it is hard to find reviewers with anything really negative to say about this tool. 

Website: https://www.notion.so

Pricing: Paid plans start at $8 per user per month for teams, and $4 per month for individuals. Free plans are available for individuals.  

15. ProofHub


Capterra Score: 4.5/5 

Primarily marketed as a collaboration and communication tool to help with remote and hybrid working, Proofhub is an all-in-one project management and team management solution.

Pros: Offers a simple flat fee structure rather than charging per user. 

Cons: Gantt chart functionality is erratic and the user interface is not particularly user friendly.

Website: https://www.proofhub.com/

Pricing: Starts at $45 per month billed annually, up to $89 per month. 

16. Redbooth


Capterra Score: 4.4/5 

A full-scale project management software solution that offers Gantt charts and timeline views for project planning.

Pros: Integrated collaboration features include video conferencing and chat. You can manage multiple projects on one Gantt chart timeline.

Cons: Confusing interface that’s not intuitive. Steep learning curve involved in using. Lacks the full range of Gantt chart functionality compared to competitor tools. 

Website: https://redbooth.com/

Pricing: Plans start at $9 per user per month, billed annually, rising to $15 per user per month, billed annually. Enterprise plans are available but there are no free options. 

17. Slack

Capterra Score: 4.7/5 

One of the world’s best-known work-based messaging apps, Slack is pretty much ubiquitous in almost every public and private sector organization in the English speaking world, from huge multinational US-based corporations to British government departments and tech startups. As the company itself says, 77% of the Fortune 100 uses Slack. 

Pros: Users rate Slack highly for ease of use and features – although it does lack some of the team management features that other apps on this list have. 

Cons: Scores lower with users for customer service and value for money.  

Website: https://slack.com/intl

Pricing: There is a free plan with limited functionality. Pro plans start at $7.25 per active user per month billed annually or $8.75 per active user per month, billed monthly. Enterprise plans are available on request. 

18. Trello

Trello vs Sinnaps Kanban

Capterra Score: 4.5/5 

Although Trello’s clients include the likes of Visa, Zoom, Coinbase, and Google, it is useful for teams of all sizes. It is also able to integrate with a wide range of third-party software tools and applications, including Google Drive, Slack, and Jira. As with other tools on this list, that makes it a solid choice for growing teams using multiple cloud-based collaborative and remote working tools.

Pros: Excellent for teams that are geographically dispersed and dependent upon remote working. Has almost all features a growing team could need. 

Cons: Some reviewers complain that Trello lacks flexibility, but serious complaints are rare. Might be tricky for beginners to get to up to speed with quickly.

Website: https://trello.com

Pricing: Paid plans start at $5 per user per month, up to $17.50 per user per month for enterprises. A Free option is also available – and very popular with millions of users. 

19. Weekdone


Capterra Score: 4.5/5 

Weekdone is a cloud-based OKR (Objective & Key Results) software designed for small and medium sized businesses and startups that want to “inspire a results-driven company culture”.

Pros: Good value for money and good customer service, this tool is really designed for small and growing organizations with a limited budget for software.  

Cons: Users score it lowest for its features and ease of use. 

Website: https://weekdone.com/

Pricing: Free for up to three users. The Premium paid plan starts at $90 per month for between four and 10 users, rising to $1,875 per month for between 451 and 500 users. Companies of more than 500 users can contact the company to discuss a bespoke rate.  

20. Wrike


Capterra Score: 4.3/5 

Wrike bills itself as the perfect fit for mid-sized and enterprise companies that embrace teamwork and run multiple projects. It is highly customizable and particularly strong for cross-functional collaboration between teams in different departments. Clients include the likes of Ogilvy, Nickelodeon, Siemens and Google.

Pros: Highly scalable and feature-rich, making it a good choice for large or growing organizations with multiple cross-functional projects. Excellent for end-to-end project management. 

Cons: The user interface is not intuitive or simple for new users. Reviewers score Wrike lowest for ease of use and value for money. 

Website: https://www.wrike.com/

Pricing: A Free plan is available. After that, the Team plan costs $9.80 per user per month. The Business plan costs $24.80 per user per month. An Enterprise plan is also available. 

Which team management software to choose in 2023?

Most of the solutions mentioned in this list have their plus points. It is best to read user reviews to get a sense of how well each one might work for your team. Some of the particularly useful standout features cited by some of the apps on this list include process visualization, the availability of dashboards, reporting, and having a full suite of communication management tools, which surprisingly not all providers offer.  

For those teams looking for feature-rich functionality that can scale as their team and business grows, the most flexible and versatile solution is Teamhood.

Passionate content marketer looking to bring better solutions to the project management space.

2020 - Present Marketing specialist at Teamhood.
2014 - 2020 Marketing manager for Eylean.

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