Online capacity planner
See who has time across all projects. Each person’s planned hours are compared with their capacity, after time off.
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Teamhood is project management software with Kanban, Gantt and timesheets, for teams that run many projects with the same people. Its capacity planner shows every person’s planned hours per day across all projects. When the hours go over a person’s capacity, the day turns red. Capacity comes from each person’s working week, minus time off and team holidays.
How to plan capacity
- 1. Set capacity
- 2. Plan the work
- 3. Fix overload
1. Set capacity
- Give each person a working week
- The default is 8 hours, Monday to Friday
- Add time off and team holidays
2. Plan the work
- Give each task an estimate, a start date and an end date
- Teamhood spreads the hours over the working days
- Type hours into a day to set them by hand
3. Fix overload
- Days over capacity turn red
- Drag the task to the lane of a person with time
- The task takes that person as its assignee
Capacity, workload and the project plan in one tool
- Workload per person
- Capacity after time off
- Team capacity
- Hours that follow the plan
- Gantt chart for the dates
Workload per person
Group the schedule by person. Each lane shows the hours per day and a total, and turns red where the hours exceed capacity.
Capacity after time off
Capacity follows each person’s working week, including part-time weeks. Time off and team holidays lower it.
Team capacity
Group the lanes by team. A team’s capacity is the sum of its members’ capacity.
Hours that follow the plan
Estimates are spread over each person’s working days. When someone takes a day off, the hours move to their other working days.
Gantt chart for the dates
Dates and dependencies come from the same items you plan on the Gantt chart.
Capacity planner or a spreadsheet?
A spreadsheet shows the hours one manager planned. When the same people work on several projects, each sheet looks fine on its own and nobody sees the total.
A capacity planner adds up every project for each person, so overload shows before the work starts.
Reserved hours
Some work repeats every week, such as a support rotation. Reserve those hours and they are added to the day on top of the project work.
Pricing
Capacity planning is part of the one plan. One plan for every team: €5 / $6 per user per month, billed yearly, from 3 licenses. The first month is free. See pricing
Frequently asked questions
What is the difference between capacity planning and resource planning?
Capacity planning checks whether the work fits into the hours people have. Resource planning decides who does which task and when. Teamhood does both on the same schedule.
How does Teamhood calculate capacity?
Capacity is the number of hours a person can work on one day. It comes from the person’s working week. A full day off or a team holiday sets it to zero, and a half day off lowers it.
Can I plan capacity for a team?
Yes. Group the schedule lanes by team. Each team lane adds up the capacity and the planned hours of its members.
What happens to planned hours when someone takes time off?
Hours spread from an estimate move to the person’s other working days inside the task’s dates. Hours you typed by hand stay where you put them.
Is the capacity planner included in the price?
Yes. There is one plan. It costs €5 / $6 per user per month, billed yearly, and the first month is free.
Why team leaders choose Teamhood?
See who has time before you commit them
Bring one project and your team. The first month is free.
