Work breakdown structure software

Break the project down on a mind map. Every node is a task you can schedule, assign and track.

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Teamhood is project management software with Kanban, Gantt and timesheets. Its mind map view draws a work breakdown structure where every node is a real item and every branch is a real parent link. The Gantt chart shows the same structure with outline numbers such as 1.2.3, and the dependencies you draw on the map.

How to build a work breakdown structure

1. Start from the project
2. Break it down
3. Link and schedule

1. Start from the project

Open the mind map view
Add a child from a node
The child becomes a real child item

2. Break it down

Add levels until each task is small enough to estimate
Drag a node under another parent to restructure
Collapse branches you are not working on

3. Link and schedule

Drag from a node’s link handle to make one task wait for another
Open the Gantt chart to set dates
Each row shows its outline number

Work breakdown, Gantt chart and board in one tool

Mind map that is real data
Outline numbers on the Gantt chart
Outline in a list
Board for the daily work
Capacity planning

Mind map that is real data

Every node is an item, every branch is a parent link and every arrow is a dependency. There are no shapes that are not tasks.

Outline numbers on the Gantt chart

The Gantt chart starts with a WBS column that shows the outline number of each item, such as 1.2.3.

Outline in a list

See the structure as a list with the columns you choose, such as estimate, owner or dates.

Board for the daily work

Run the work on a Kanban board. The board and the WBS show the same items.

Capacity planning

Estimates on the tasks feed the capacity planner, so you can see who has time for each part of the work.

WBS software or a diagram tool?

A diagram tool draws boxes. When the plan changes, someone has to update the drawing and the schedule separately.

In Teamhood each node is a task with dates, people and hours. Change the structure on the mind map and the Gantt chart shows the change.

Import from Microsoft Project

Import the XML file that Microsoft Project saves. Teamhood keeps the task outline, dates, all 4 dependency types, notes and assigned people.

Pricing

One plan for every team: €5 / $6 per user per month, billed yearly, from 3 licenses. The first month is free. See pricing

Frequently asked questions

What is a work breakdown structure?

A work breakdown structure (WBS) splits a project into smaller parts, level by level, until each part is a task you can estimate and assign.

Does the Gantt chart show WBS numbers?

Yes. A new Gantt view starts with the WBS column before the title. It shows the outline number of each item, such as 1.2.3.

Can I add dependencies on the mind map?

Yes. Drag from a node’s link handle onto the node that should wait. Teamhood refuses a dependency that would repeat one you have or make a loop.

Can I add sticky notes or free shapes?

No. Every node on the mind map is a real item. That keeps the WBS and the schedule the same.

Can I import a WBS from Microsoft Project?

Yes. Import the XML file. Teamhood keeps the task outline, dates, dependencies, notes and assigned people. It leaves out constraints, calendars, baselines, costs and custom fields.