Trello vs Monday vs Teamhood: Which One is Best For Your Needs (2023)

Finding the next tool for your team is not an easy task. Comparing features, analyzing the capabilities, and asking your team for their preferences takes time and effort. To make sure your search is easy, we have composed comparisons of the most popular options in the market. This time it is Trello vs Monday vs Teamhood.

Enjoy a side-by-side comparison to see which one will suit your team.

Trello vs Monday vs Teamhood: Overview

To begin our overview, let’s first understand how each of these 3 tools positions themselves on the market.

Trello is a visual team collaboration tool that allows reviewing daily progress.

Monday is a work management platform that can be customized based on your team’s needs.

Teamhood is a Kanban project management tool for high-performing teams.

All three tools present themselves a little bit differently, however, they are all about improving your team’s capability to work and perform together. So, let’s see what features you will find in each of them, based on specific categories.

Trello vs Monday vs Teamhood: Kanban

Since two of the tools on the list present Kanban-first solutions, let’s look at the Kanban features they offer.

Trello offers a simple Kanban board for you and your team to visualize the process and track task progress. You will be able to create a simple board with statuses, however, this is where the Kanban implementation seizes. Choose when looking for a very simple Kanban board.

Monday is also limited when it comes to Kanban. You can customize and set statuses for your tasks and visualize them on a Kanban-style board. Again, there are no features like swimlanes or WIP limits that Kanban practitioners use every day.

Teamhood is the most Kanban tool out of the 3. You are able to customize the Kanban board with statuses, sub-statuses, swimlanes, and WIP limits. As well as review your progress using Agile-centric reports like lead & cycle time and actionable Agile metrics. For Kanban-focused teams, this is a clear winner.

Trello vs Monday vs Teamhood: Collaboration

Next – Collaboration. There is no teamwork without being able to work with each other and communicate effectively. Here is what each of the three tools offers in this category.

Trello offers a basic collaboration setup. Everything you would expect to be there is provided with commenting, notifications, guest users, and a calendar view. Allowing you to work with your team and communicate in the same place.

Monday has a few more features targeted at collaboration. Besides what you find in Trello, you will also get team roles and an out-of-the-box workload view. Which pushes the collaboration features one step further and gives you better control of the process.

Teamhood offers the most collaboration features out of the three and adds in a few interesting ones. You can set custom work hours and hourly rates for your team members. Also, each task board has a mailbox, allowing you to create new tasks via email. Lastly, the tool learns from your behavior and offers auto-estimations for your tasks, making an evaluation of items easier.

Trello vs Monday vs Teamhood: Task Management

Moving from Kanban, let’s compare the 3 options in terms of another necessity – Task management.

Trello will give you all the basics for managing and working on tasks with a team. You will be able to assign tasks, create child tasks, add due dates, tags, and perform mass actions. keep in mind, though that some of these features are only available through power-ups and won’t come right out of the box.

Monday has a very similar set of features, with a few additions. You will be able to track dependencies and create a workload view, which gives a little more flexibility for those working in teams.

Teamhood again is very similar to Monday, with a few additions that prove to be useful for small to medium-sized teams. You will be able to create task templates and review the progress of several projects in a Timeline view. Also, there is an ability to assign watchers to your tasks. This means that team members would get all notifications regarding the task, but won’t be responsible for completing it.

Trello vs Monday vs Teamhood: Project Management

Let’s scale things up and see how each of these solutions performs when it comes to project management.

Trello will give you the starter set for project management. This includes a timeline view, project templates, and dashboards. Some more features are available through power-ups, thus giving an introduction to project management for teams that are ready to begin.

Monday also offers a nice set of project management features, but they differ somewhat from those found in Trello. Here, you will find a Gantt chart, time tracking and budgeting, and automated reports. thus, picking between Monday vs Trello will come down to your style of working.

Teamhood on the other hand merges Kanban with more traditional project management and delivers a wide variety of features. Gantt charts, portfolio overview, time tracking, custom reports, and earned value tracking are all available right out of the box.

Trello vs Monday vs Teamhood: Information Management

No project or team can function without the right information. So, let’s compare how each of these tools offers to store it.

Trello gives you file sharing and idea management via file attachments and task comments. Not a very extensive feature set, but enough to share with your team.

Monday has the same features available ensuring the team can keep most of the information within the tool and easily accessible.

Teamhood gives the teams a little bit more by allowing them to create Wiki-style pages within the workspace. This gives an opportunity to create and collaborate on important documents right within the tool itself.

Trello vs Monday vs Teamhood: Pricing

All three options offer a free version, while you can see the starting prices for business plans below. To see the full pricing of each tool, follow the links.

Trello vs Monday vs Teamhood: Suitability for Business

At this point, you may be asking, which tool is the right option for me? Let’s sum up this comparison by evaluating the suitability for the business.

Trello is a great option for small teams that want to visualize their process and keep track of what is going on. Choose it for small or personal projects.

Monday will be good for slightly larger teams that are looking for a few more advanced features like time tracking and workload view. It will allow for a greater level of collaboration and progress tracking, but is limited in visualizing work on a Kanban board.

Teamhood is a tool that will serve small to medium-sized teams looking to visualize and track their processes effectively.. It is great a merging traditional and Kanban practices and will serve teams that are looking to do that in addition to collaboration and project management.

Dovile Miseviciute

Passionate content marketer looking to bring better solutions to the project management space.

2020 - Present Marketing specialist at Teamhood.
2014 - 2020 Marketing manager for Eylean.