Program management tools are certainly a great help when it comes to overseeing and taking care of multiple projects. Helping us manage resources, understand dependencies, and align timelines in a way that makes the most sense.
To help you find the right program management software, I have reviewed some of the most popular options and compared them against each other.
Below, you will find a comparison table, unique features, and pricing for each of the options, as well as a more in-depth description of each tool. Let’s begin.
Program management tools comparison table
|Up to 2 users
|Up to 10 users
|Up to 2 projects
|Up to 1 user
|Business Pricing From
|$9.50 per user/month
|$10.99 per user/month
|From $8 per user/month
|$9.80 per user/month
|$10 per user/month
|$8.15 per user/month
|$39 per month
|$7 per user/month
|$7 per user/month
• Client focus
• Review module
• Traditional PM
• Complex projects
|• Collaboration focus
• Multiple Views
How we evaluated program management tools
Teamhood’s editorial team writes all of our review posts. We spend a significant amount of time researching and evaluating each tool, measuring it against the specific criteria we’ve established for its category. Importantly, our articles are never influenced by payment from any app or links to any site. We highly value our readers’ trust in us for providing genuine evaluations of tools and opinions we find on platforms such as Capterra, G2, or other industry-authority websites.
What are program management tools?
Program management tools are solutions used to synchronize and manage several related projects, otherwise known as programs.
As such, program management tools carry a lot of similar features that can be found in project management software. In the case of program management, however, more focus is placed on the overview of several projects at once. It is important to:
- See and compare timelines
- Plan out resources so that they are shared effectively
- Easily track the progress of several initiatives
Program management software is more concerned with high-level planning and progress tracking. Thus the features you will find in such solutions will be mostly focused on that. In some options you will find the capabilities for daily task management, however, it is not a requirement for such solutions to be met.
Program management software features:
- Program/portfolio management – the ability to overview the select metrics of each project in one place.
- Resource management – the ability to understand the usage of resources across all projects and schedule them.
- Timeline – the ability to visualize several project timelines and understand their dependencies.
- Gantt chart – to plan out phases for each project, and mark dependencies and important milestones.
- Time tracking – to understand the time expenditure and costs for each project.
- Reporting – to easily review important data related to each effort.
With these features in mind, let’s take a look at the selected tools.
Capterra score: 4.9/5 ⭐⭐⭐⭐⭐
Teamhood is a visual program management tool where you can easily track and review several projects at once. The portfolio overview displays all of your ongoing projects and their most important data in one place. You can open this overview to check metrics such as:
- Project status
- Current progress
- Set schedule
- Allocated budget
- Earned value and more
Moreover, Teamhood features global views allowing you to review data from several workspaces. This way, you can manage and schedule resources across multiple projects without any doubt that they will be available when needed.
With this project management software, you will also get Timeline and Gantt views, as well as an advanced Kanban board where it is easy to set up and track the workflow of your teams. You can use time tracking to better understand project costs and then review progress with various reporting options.
- Portfolio overview to see all your efforts
- Global workload reports for resource management
- Various project management features to ease long-term and daily management
- Integrations with other solutions are somewhat limited, the majority available through Zapier
Pricing: Free plan available for unlimited users. Business plans start from €9 per user/month.
Capterra score: 4.5/5 ⭐⭐⭐⭐
Asana is a project management solution that can also be applied to program management needs. What makes it possible is the company goal tracker that pulls the information from ongoing projects and visualizes the overall status and progress. While the data available here is limited compared to Teamhood, you can still get a basic sense of how each initiative is going.
Besides this, Asana offers a good selection of project management features with Gantt, Timeline, calendar views, and collaboration options. Creatives will enjoy a built-in feedback solution that allows them to leave comments directly on the attached files.
- Company goal overview available
- Visual interface
- Built-in feedback solution
- Timeline view could be more detailed
Pricing: Free plan available for up to 15 users. Business plans start from €10,99 per user/month.
Capterra score: 4.6/5 ⭐⭐⭐⭐
Monday is a work management solution that can be applied to program management. While there is no special view dedicated to program management in this solution, it can be created by using a board template. With the help of that and automation, you will be able to set up tracking of what is going on with several of your projects.
Besides this, Monday will provide you with custom dashboards, workload management, and basic task management to allow your team to achieve their goals.
- Visual and easy to use
- Automation-based program management
- May seem more focused on project tracking than planning
Pricing: Free plan available for up to 2 users. Business plans start from €8 per user/month.
Capterra score: 4.3/5 ⭐⭐⭐⭐
Wrike is an online proofing and project management platform. While this tool is not built specifically with program management in mind, the reporting and project management features available allow teams to set it up. Thus, it would be a good choice of software for those who are growing and starting to expand their efforts into managing not a single, but multiple efforts at once.
This solution will also provide you with several views to track workflow, the ability to record time spent on tasks and initiatives, as well as the ability to manage workload and resources. The stand-out feature of this option is the built-in forms. Which allows you to gather data from third parties and pull it into the software. If this is something that is useful for your process, consider this option.
- Built-in forms to gather data
- Review module to gather feedback
- A portfolio view can be created, but there is no out-of-the-box solution
- Lacks a timeline to oversee multiple projects
Pricing: Free plan available. Business plans start from $9.80 per user/month.
5. MS Project
Capterra score: 4.4/5 ⭐⭐⭐⭐
Microsoft Project is one of the staples in the project management field and as such often used as a program management tool. With this solution, you will be able to map out your projects, as well as their dependencies, and track progress once the work begins.
MS Project is a highly traditional project management solution, as such, there is no surprise, that you will find Gantt charts, Timelines, and time-tracking options here. However, for those wishing to track daily tasks, there is also a simple Kanban board view to explore.
- A well-known ecosystem with multiple products
- Gantt charts and timeline view
- Lacks some flexibility compared to other solutions
Pricing: Business plans start from $10 per user/month.
Capterra score: 4.5/5 ⭐⭐⭐⭐
Jira is a task management software oriented towards software development teams. As such, it can be used as a program management tool for those exact teams. While there is no out-of-the-box portfolio management option in Jira, you will find a roadmap planning option. With it, you will be able to plan out bigger efforts or projects and see how they correlate with each other.
Jira is quite a technical tool compared to some other options on the list, but as such it may be preferable to technical teams or companies. Here, you will also get project timeline management, Gantt charts, Kanban boards, as well as time tracking. Allowing you to plan out the program and execute it as well.
- Software developer friendly
- Various views and reports for easy analysis
- Integration with other business solutions
- No conventional program management solution
- Lacks workload management
Pricing: Free plan available for up to 10 users. Business plans start from $8.15 per user/month.
Capterra score: 4.7/5 ⭐⭐⭐⭐
Nifty is a program management tool that aims to unite your goals, projects, and team communication. Program management here is achieved through tracking high-level milestones and their progress. You can see multiple such goals in one place as well as set Gantt chart-like dependencies between them.
Besides this, Nifty is heavily focused on collaboration. It gives you a discussion board for each project, as well as document management and Zoom integrations to make reaching your team easier. Keep in mind that is a lightweight project management solution, thus it lacks features such as a timeline and Gantt chart. If this is something you do not need to use, it can be a good program management software for your team.
- Overview to track goals from multiple projects
- A good selection of collaboration features
- No Gantt chart
- No Timeline view
Pricing: Free plan available for up to 2 projects. Business plans start from $39 per month.
Capterra score: 4.6/5 ⭐⭐⭐⭐
ClickUp is a program management tool aimed at improving your productivity. Here, you will be able to set up and track multiple initiatives with one or several teams. In the portfolio overview, you can check the status of each project as well as the person responsible for its execution.
Besides that, this option has a full stack of features – workload management, Gantt charts, timeline view, time tracking, and more. Making it easy to plan and track projects as you go along.
- Good selection of project management features
- Integrations with other project management tools
- The portfolio overview is limited to project status metrics
- Some features are lacking for more advanced use
Pricing: Free plan available. Business plans start from $7 per user/month.
Capterra score: 4.5/5 ⭐⭐⭐⭐
Smarthseet is a work management platform that visualizes project data with the help of various views. It is data-rich, and as such can be applied for program management needs quite easily. While there is no specific portfolio view here, one can be manually set up through the dashboard feature. Allowing you to select which metrics are important to track.
This program management tool will be useful for those who need to gather and feed data into their solution. Smartsheet comes with built-in forms that allow you to do just that. Thus easing collaboration with third parties and gathering feedback when needed.
- Built-in approval process
- Forms for data collection
- No timeline view for review of multiple projects
Pricing: Free plan available for up to 2 users. Business plans start from $7 per user/month.
Best program management tools summary
Choosing the best program management tool for your team will depend on multiple factors. Such as your style and line of work, the scope in which you hope to use the tool, the features you expect, and more. If you are still on the fence, about which solution to try out, I suggest exploring Teamhood. Here is a short overview of what you can expect.
Follow the link below to learn more.
Passionate content marketer looking to bring better solutions to the project management space.
2020 - Present Marketing specialist at Teamhood.
2014 - 2020 Marketing manager for Eylean.